1. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Clear English Proofreading Tips

2. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Unit learning objectives By successfully completing this unit, the target learners will be able to demonstrate knowledge and understanding to: 1.Define what proofreading is 2.Summarise the benefits of proofreading documents. 3.Apply proofreading techniques to documents

3. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Why should we proofread? Have you ever sent an email, written a letter, produced a poster and then realised that there's a typo, a missed word, incorrect information…. Yes!....then this module is for you

4. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments What is proofreading? Proofreading can be defined as a method to check the text in a written medium to find and fix any errors in the wording. (BusinessDictionary.Com) The errors can include: Spelling mistakes Grammar Punctuation Choice of words.

5. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Why can’t we just use a spellchecker? Well we should, spell check helps us: Find wrongly spelt words Find repeated occurrences of words Spot when a small letter comes before a capital letter But spell check cannot identify the following mistakes: Typing errors that seem to be correct i.e. form instead of from etc. Spot mistakes in the grammar i.e. their instead of they're Identify poor sentence structure

6. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading tips The following top tips are based on guidance from the Plain English Campaign. Click here to access the original document.here

7. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading tip 1 You need to possess a good understanding knowledge of punctuation and grammar before starting to proofread. You need to know what is correct to spot all the mistakes. Click on the i icon to find out more information on punctuation and grammar. Or click on the light bulb to test your knowledge.

8. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading tip 2 Avoid interruptions Try to do the proofreading in a quiet environment

9. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading tip 3 Try to read the piece of work out loud. This helps identify imperfect sentence structure and poor grammar.

10. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading tip 4 Take frequent breaks away from the proofreading job Only you can identify how long you can maintain your concentration when reading.

11. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading tip 5 Look out for discrepancies in style and formatting This includes checking headings, font sizes, changes in bullet-point size and style. The style of the document also needs proofreading not just the words and punctuation.

12. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading tip 6 Be systematic: Take one line at a time. Use a ruler to guide your eyes so that no lines are accidently missed.

13. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading tip 7 Read one word at a time Try not to skim the skim the words, try to fix your gaze one line at a time

14. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading tip 8 When proofing your own, make sure there is a time gap between finishing the document and proofing it.

15. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading tip 9 Don't just proofread on the screen. Its easy to spot most of the mistakes this way and correct them, however there maybe some mistakes that you may miss. Do a final proofread using a printed hard copy.

16. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading tip 10 Try to get somebody else to do a final proof of the document An objective third eye helps us spot the mistakes that may have been missed.

17. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading resources Click the icon for a proofreading tips PowerPoint Click the icon for proofreading tips from I&DEA Click the icon for proofreading tips from BBC Skillswise

18. Planning Regular words Keep it short Get active Proofreading Hidden verbs Presentation Assessments Proofreading assessment Time to test your proofreading skills, click on the question mark to select your assessment: 1.Spot the right word 2.Proofreading exercise