1. Advisor or coach ensures the students are in compliance with state and district laws, rules, regulations, and policies. Ensure the welfare of students. Encourage participation. Provide direction, counseling, guidance, and supervision at all times. An established student government. Student Officers have many responsibilities for the management of the ASB budget and the club, activities, and fiscal operations. All activities must have approval and supporting documentation of student approval. A constitution for self- government approved by the Board of Directors. A formal organization of students, including subcomponents or affiliated student groups such as student clubs, which is formed with the approval and operated subject to the control of the board of directors. Any activity which is conducted in whole or part by or in behalf of an ASB during or outside regular school hours and within or outside school grounds. What is ASB 1 Required 2 Supervision 3 ASB TRAINING 2015

2. Parent Permission to Fundraise Fundraising Activity check off list Fundraising DepositShipment ReturnRequest for quoteAffidavit of lost receipt Overnight Travel Procurement cardholder agreement Fundraising Activity Fundraising checkout inventory report ASB FORMS Fundraising recap and profit analysis Credit/Return Merchandise

3. Monetary Donation Agreement Request for Purchase Overnight travel with students Charitable fundraising activity Fundraising reconciliation Ticket sales report/reconciliation Check request Request for purchase- athletic equipment Equipment/material donation agreement ASB imprest fund check authorization ASB FORMS Timecard Advisor/Coach agreement

4. ASB Bookkeeper Carol Maul Team/Club Leader Coach/Club Advisory Student Leader Activity Coordinator Janis Maracic Principal Jerry Holsten Signatures

6. All money received must be deposited into the school district depository bank account via the ASB Bookkeeper, Carol Maul. Receipts are required! Verify amounts and record with money received was cash or check. Revenue for ASB consists of fees, fundraisers, and donations. Do not keep money overnight! Bills are to be paid with a school district check ONLY! All bills, receipts or invoices require a staff signature to indicate the merchandise has bee received. Student signature is required in order to pay the bill from student funds. Activities conducted by ASB student groups with school approval or with district supervision on/off school premises are ASB. All money raised must be deposited to the ASB student body fund. All purchases are to show evidence of prior student approval through a budget item and a record of disbursement through the student activity meeting minutes. Purchases are to be made with an ASB PO. Purchasing 1 Paying Bills 2 Deposits 3 ASB TRAINING 2015

7. Club minutes are required Plan ahead for activities during vacations or summer ASB Bookkeeper is the Bank Each club has their own acct #

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15. JANFEBMARAPRMAYJUN Project title Scheduled dates Team members Project title Scheduled dates Team members

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21. Parent Groups/Booster Clubs and Donations must be registered with the State of Washington Secretary of State, Charitable Division as a non profit. All fiscal transactions must be managed independent of District. Read “musts” on page 5 of the manual. PTSA/PTA must be registered with the National Congress of Parents and Teachers and the Washington State PTA. This is not a “school related” organization. Fundraising for this group belongs to the PTA.

22. All district employees are paid through payroll at the District Office. Please check with Eurydice Pentz for any forms needed. DJ’s, bands, and other self-employed groups are required to complete a Consulting Contract prior to hiring. All groups/clubs are to stay within the approved budget, and balances are to be in the positive. If in doubt as ASB, Carol Maul!

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