1. Copyright © 2006 Prentice-Hall. All rights reserved.1 Computer Literacy for IC 3 Unit 2: Using Productivity Software Project 3: Formatting Text and Performing Common Printing Functions

2. Copyright © 2006 Prentice-Hall. All rights reserved.2 Objectives Add emphasis to characters Change font and font size Change font color Apply character effects and add symbols Change alignment Preview a document before printing Print a document View the print queue and change the default printer

3. Copyright © 2006 Prentice-Hall. All rights reserved.3 Overview Add emphasis to words, phrases, titles, and subtitles to add organization to a document Use a professional appearance Use formatting tools to allow a document to convey information quickly Select printing options based on your distribution method

4. Copyright © 2006 Prentice-Hall. All rights reserved.4 Emphasize Text Ways to emphasize text  Italic  Bold  Underline Items to emphasize  Titles  Headings  Important text Each format button is a toggle – click it to turn on or turn off the feature

5. Copyright © 2006 Prentice-Hall. All rights reserved.5 Font Usage Serif Fonts (with decorative strokes) Times New Roman Courier New Baskerville Georgia Century Schoolbook Sans Serif Fonts (without decorative strokes) Arial Comic Sans Tahoma Swiss 721 Lucida Console

6. Copyright © 2006 Prentice-Hall. All rights reserved.6 Font Size Text that is to be read (letters, documents, and so on) 10 point – 12 point Titles 14 point – 16 point Banners 18 point or higher Fine print 8 point 16-point title 12-point text 8-point fine print

7. Copyright © 2006 Prentice-Hall. All rights reserved.7 Font Colors Access colors not on the palette Point to a color to learn its name

8. Copyright © 2006 Prentice-Hall. All rights reserved.8 Character Effects and Symbols Character effects  Superscripts (e = mc 2 )  Subscripts (H 2 O)  Strikethrough (deleted) Symbols  Copyright symbol (©)  Trademark symbol (™)  Happy faces ( )

9. Copyright © 2006 Prentice-Hall. All rights reserved.9 Applying Character Effects Character effects

10. Copyright © 2006 Prentice-Hall. All rights reserved.10 Inserting Symbols

11. Copyright © 2006 Prentice-Hall. All rights reserved.11 Paragraph Alignment Options This is a sample paragraph that is left-aligned. This is a sample paragraph that is right-aligned. This is a sample paragraph that is center-aligned. This is a sample paragraph that is justified. There are different alignments for different uses.

12. Copyright © 2006 Prentice-Hall. All rights reserved.12 The Format Painter Format to Copy Text to copy format to

13. Copyright © 2006 Prentice-Hall. All rights reserved.13 Margins This is just a sample text to show how margins can affect the look of a document. Notice that the white space can either add to or take away from the appeal of the document. This is just a sample text to show how margins can affect the look of a document. Notice that the white space can either add to or take away from the appeal of the document.

14. Copyright © 2006 Prentice-Hall. All rights reserved.14 Document Orientation Portrait Document orientation is similar to paintings: Landscapes are wider than they are tall, and portraits are taller than they are wide. Landscape

15. Copyright © 2006 Prentice-Hall. All rights reserved.15 “Apply to” Options Whole Document This Point Forward This Section Selected Text Any document 2 or more page letter with front page letterhead (larger margin) Newsletter or other similar document Large quote OptionExample of Use

16. Copyright © 2006 Prentice-Hall. All rights reserved.16 Print Preview Zoomed-out view of document to print Magnifier pointer View multiple pages Print button

17. Copyright © 2006 Prentice-Hall. All rights reserved.17 Print a Document

18. Copyright © 2006 Prentice-Hall. All rights reserved.18 The Print Process Application Print Process Windows Print Process Printer Cable To correct errors, start at the end of the process and work backward.

19. Copyright © 2006 Prentice-Hall. All rights reserved.19 Printers Available on This Computer

20. Copyright © 2006 Prentice-Hall. All rights reserved.20 Print Queue on a Network Sent print job at 8:25:00 Computer A Sent print job at 8:26:25 Sent print job at 8:25:30 Computer B Computer C Print queue order: Computer A Computer C Computer B

21. Copyright © 2006 Prentice-Hall. All rights reserved.21 The Print Queue Document waiting to print Total number of pages to print Number of pages printed so far

22. Copyright © 2006 Prentice-Hall. All rights reserved.22 Correcting Printing Errors Check document settings  Confirm printing to correct printer  Confirm header and footer print correctly Check hardware  Check printer power  Confirm connection of printer to computer  Confirm printer online

23. Copyright © 2006 Prentice-Hall. All rights reserved.23 Correcting Printing Errors (continued) Security  Confirm you have permission to use the printer  Confirm printer is available Check printer installation  Confirm port setting correct  Confirm correct driver installed  Reinstall the printer

24. Copyright © 2006 Prentice-Hall. All rights reserved.24 End-of-Project Exercises Screen ID Multiple Choice Discussion Skill Drill  Changing Font, Font Size, Alignment, and Emphasis  Formatting an Excel Worksheet  Using Special Character Effects  Stopping a Print Job

25. Copyright © 2006 Prentice-Hall. All rights reserved.25 End-of-Project Exercises (continued) Challenge  Creating a Poster  Creating a Menu for a Dinner Party Discovery Zone  Creating a Vacation Flyer  Locating a Print Driver

26. Copyright © 2006 Prentice-Hall. All rights reserved.26 Summary Use formatting tools common in Microsoft Office applications Formatting  Increase readability  Organize thoughts  Lead the readers’ eyes Emphasize text with fonts and effects Change alignment of text Use Print Preview, then print

27. Copyright © 2006 Prentice-Hall. All rights reserved.27 Questions?