1. United Nations Development Assistance Framework for Iraq Strategic Planning Retreat 15 – 17 November, 2009 Landmark Hotel, Amman إطارالأمم المتحدة للمساعدة الإنمائية للعراق إجتماع التخطيط الإستراتيجي 15 – 17 تشرين الثاني 2009 فندق لاندمارك عمان

2. Strategic Planning Workshop Day Three

3. Formulating Outputs Tangible, deliverable, promises

4. Outputs are deliverables  Operational changes: new skills or abilities, the availability of new products and services  Must be achieved within the programme period  Managers have a high degree of control  If the result is mostly beyond the control or influence of the programme or project, it cannot be an output  Failure to deliver is failure of the programme or project  4 to 6 outputs per agency outcome  Unless under a joint programme, outputs are NOT collective results Outputs: Definition & key features

5. Measuring Outputs  Easier to measure than outcomes (tangible!)  Indicators or MOV usually coming from existing service data or from routine progress reports  Indicators will often be ‘yes-no’  1 to 4 indicator enough - the fewer the better to reduce costs Promises! (…and a critical insurance policy with donors)

6. UNDAF Monitoring & Evaluation

7. Monitoring vs. Evaluation MonitoringEvaluation Systematic, ongoing During programme implementation Tracking of activities and progress According to AWP For short term corrective action Accountability for implementation Contributes to evaluation Conducted by insiders Are we doing things right?  Systematic, periodic  During and after programme implementation  Judgement of merit, value or worth of a programme/project  Compared to evaluation criteria (relevance, effectiveness, impact)  For decision-making about future programmes  Accountability for results  For office & organizational learning  Conducted by impartial outsiders  Did we do the rights things?

8. UNDAF M&E M&E is key for managing results, but often neglected M&E plan provides structure – a summary of key indicators, sources of information (incl. responsibilities) and risks & assumptions about expected UN system results It enhances UNCT accountability for UNDAF results It requires a final UNDAF evaluation to inform subsequent UNDAF process

9. UNDAF M&E Plan Consolidates the M&E activities related to the results expressed in the matrix Improves strategic focus and prioritisation of M&E activities Coordinates the timing of each activity for specific users and uses Reduces duplication and costs of M&E efforts and enables greater synergies in M&E activities Encourages partnerships and continued strengthening of national M&E capacities

10. Three Elements of the M&E Plan 1. Text - How the UNCT will monitor the UNDAF: –coordination mechanisms (theme groups, joint field visits, assessments, and activities with partners) –Efforts to strengthen national M&E capacities –A description of risks and assumptions affecting achievement of UNDAF outcomes 2. Table 1 - M&E framework –Indicators, baseline data, target and sources of verification and risks & assumptions 3. Table 2- M&E calendar –“At-a-glance” management tool, noting all M&E activities (surveys, studies, assessments, reviews, capacity building) by year

11. Table 1:UNDAF M&E Framework OutcomesIndicators (w. baseline) Sources of verification Risks & Assumptions UNDAF Outcome 1 Agency Outcome 1.1 Major Outputs… Agency Outcome 1.2 Major Outputs… Indicator 1 Baseline: Target: Indicator 1.1 Baseline: Target: Indicator 1.2 Baseline: Target: Source 1 Responsible agencies/ partners Source 1.1 Responsible agencies/ partners Source 1.2 Agency resp. Responsible agencies/ partners At the interface: (1) Between national priorities and UNDAF outcomes; and (2) UNDAF outcomes and Agency outcomes UNDAF Outcome 2 … UNDAF Outcome 3 …

12. Table 2: UNDAF M&E Calendar Yr 1Yr 2Yr 3Yr 4Yr 5 Surveys/ Studies Monitoring Systems Evaluations UNDAF Evaluation ReviewsAnnual Review UNDAF Eval. Milestones M&E Capacity Development Use of info Partner M&E Activities UNCT M&E Activities Planning Refs.

13. Table 2: UNDAF M&E Calendar Yr 1Yr 2Yr 3Yr 4Yr 5 Surveys/ Studies Monitoring Systems Evaluations Reviews UNDAF Eval. Milestones M&E Capacity Development Use of info Partner M&E Activities UNCT M&E Activities Planning Refs. WFP - VAM UNICEF – SitAnal (by February) CCA Prep. (March-May) Nat HIV/AIDS Review (Sept) Eval. of support to Nat. HIV/AIDS Prog (Outcome 2); UNAIDS- May) HHS Survey on Poverty (Outcome 4; UNDP- March) PRSP (July-Nov) Caring practices? PS Enrolment? Knowl. of HIV prevention? Access to Services? Combined UNDAF Baseline Survey!

14. UNDAF Evaluation A joint UN assessment of the results of the UNDAF which determines… 3 key questions: –Did the UNDAF make the best use of the UNCT’s comparative advantages in the country? –Did the UNDAF generate a coherent UNCT response to national priorities? –Did the UNDAF help achieve the selected priorities in the national development framework? …used to informs next UNDAF

15. Key message We can’t know if we are achieving results, as a system, unless there is effective monitoring and evaluation of the UNDAF, as a system We need: A robust and operational M&E framework

16. Action Planning

17. Following this meeting the UNCT will focus on… 1.Engaging stakeholders with a combination of communication, negotiation and advocacy to gain their support for a set of UNDAF outcomes (consultation process); 2.Preparing a first draft results and M&E matrix, ensuring that agency results are fully aligned with and contributing to UNDAF results; and 3.Ratifying the UNDAF with all stakeholders

18. Support Available for the UNCT Regional Quality Support & Assurance/Peer Support Group UN DOCO (GFPs, training and learning support) UNSSC Training support

19. Key benchmarksActivitiesTarget datesResponsibilities UNDAF prioritisation completed Done, let’s celebrate Draft UNDAF sent to Regional Peer Support Group Activity 1 Activity 2 UNDAF finalised… UNCT First Joint Strategy Meeting UNDAF signed Draft CPDs submitted to ExBoards Draft CPAPs completed Second JSM Draft AWPs completed

20. Evaluation

21. Strategic Planning Workshop Thank You! UNCT Government