1. HR Information System Upgrade eRecruitment

2. HR Information System Upgrade – eRecruitment 2 Welcome to today’s session on eRecruitment Your Presenters are: Betina Masnjak, Project Manager, PeopleSoft and Danielle Williams, Manager, Appointment Services Session Objective By the end of the session you will have a broad understanding of how to use the new PeopleSoft eRecruitment system. Session Outline In this session we will cover how to:  Create job opening for an advertised position  Shortlist applicants online  Prepare a job offer  Create job opening and prepare a job offer for a direct hire (non-advertised) including unpaid appointments  Overview of the new Onboarding as new hire and manager or delegate

3. HR Information System Upgrade – eRecruitment Key Points: »Hiring of All Categories of Staff in One Location »Copy, Save and Search Functionality (Advertisements + Applicants) »Pre-Population of Data for Positions and Applicants »No Approval Required for Jobs with Direct Hires »Automated Workflow Approval for Advertisement Requests and Appointments Raised »Implementation of Position Management to Streamline Data »Same Look and Feel Onboarding for All Staff

4. HR Information System Upgrade – eRecruitment Create Job Opening for Advertised Position/s Step 1 From Recruitment home, click Create Job Opening Step 2 Enter the Position Number and review the pre- populated Job Details Step 3 Enter Job Posting (advertising) details and add the Hiring Team Step 4 Save as draft or Submit job opening for approval

5. HR Information System Upgrade – eRecruitment How to log into Recruitment Home: Log into the Staff Portal using your Griffith ID and Password Navigate to Recruitment Home via My Staff Page and choose Recruitment from the drop down list. Useful Tips: Click the symbol to view specific help text. The symbol * indicates a mandatory field

6. HR Information System Upgrade – eRecruitment Step 1: From Recruitment Home, click Create Job Opening From the Quick Links menu on the left hand side of your screen click Create Job Opening

7. HR Information System Upgrade – eRecruitment Step 2: Enter the Position Number Useful Tips: Use the look-up icon to search for your position number For Casual or Sessional jobs, enter Job Code (not Position Number)

8. HR Information System Upgrade – eRecruitment Review the pre-populated Job Details The details at the top of the screen will pre-populate based on the position number. The Job Opening ID will remain as NEW until you save or submit. The Status of your job opening will be Draft until you submit for approval.

9. HR Information System Upgrade – eRecruitment Review the pre-populated Job Details

10. HR Information System Upgrade – eRecruitment Review the pre-populated Job Details

11. HR Information System Upgrade – eRecruitment Step 3: Enter Job Posting (advertising) details The Posting Title is what the candidates will see when they view your advertisement The Short Web Description must be a maximum 150 characters.

12. HR Information System Upgrade – eRecruitment Step 3: Enter Job Posting (advertising) details.

13. HR Information System Upgrade – eRecruitment Step 3: Enter Job Posting (advertising) details.

14. HR Information System Upgrade – eRecruitment Add the Hiring Team Add Recruiter: HRA, Appointment Services Add Chairperson: Panel Chair and Hiring Manager Add Interviewers: Panel members Add Interested Party: Administrative contact person

15. HR Information System Upgrade – eRecruitment Step 4: Save as Draft or Submit job opening for approval Useful Tip: You can Save as Draft at any time to save your work. To find a saved job, via Recruitment Home, Quick Links select Search Job Openings and change the status to be Draft.

16. HR Information System Upgrade – eRecruitment Any questions about the Create Job Opening step?

17. HR Information System Upgrade – eRecruitment Shortlist applicants online Step 1 Email received to commence online shortlisting Step 2 From Recruitment home, select Shortlisting Requests tile Step 3 Select each applicant name from your list and review application documents. Step 4 Select a recommendation response, add comments and submit

18. HR Information System Upgrade – eRecruitment Step 1: Email received to commence online shortlisting Step 2: From Recruitment, select Shortlisting Requests tile

19. HR Information System Upgrade – eRecruitment Step 3: Select each applicant name from your list and review application documents

20. HR Information System Upgrade – eRecruitment Step 4: Select a Recommendation response, add Comments and Submit

21. HR Information System Upgrade – eRecruitment Any questions about shortlisting online?

22. HR Information System Upgrade – eRecruitment Prepare a job offer Step 1 From Recruitment home, click Search Applicants to find your applicant Step 2 Via Other Actions, Recruiting Actions click Prepare Job Offer Step 3 Complete Offer Details and Submit for Approval

23. HR Information System Upgrade – eRecruitment Step 1: From Recruitment home, click Search Applicant to find your applicant

24. HR Information System Upgrade – eRecruitment Step 2: Via Other Actions, Recruiting Actions click Prepare Job Offer

25. HR Information System Upgrade – eRecruitment Step 3: Complete Offer Details and Submit for Approval

26. HR Information System Upgrade – eRecruitment Step 3: Complete Offer Details and Submit for Approval

27. HR Information System Upgrade – eRecruitment Step 3: Complete Offer Details and Submit for Approval

28. HR Information System Upgrade – eRecruitment Step 3: Complete Offer Details and Submit for Approval

29. HR Information System Upgrade – eRecruitment Any questions about the Prepare Job Offer step?

30. HR Information System Upgrade – eRecruitment Create job opening and prepare a job offer for a direct hire (non-advertised) including unpaid appointments Step 1 From Recruitment home, click Create Job Opening Step 2 Enter the Position Number and review the pre-populated Job Details Step 3 Add Hiring Team and submit Step 4 Either search for applicant or If applicant doesn’t exist, create applicant Step 5 Attach the applicant to the job Step 6 Prepare Job Offer and submit for approval

31. HR Information System Upgrade – eRecruitment Step 1: From Recruitment Home, click Create Job Opening Step 2: Enter the Position Number and review the pre-populated Job Details

32. HR Information System Upgrade – eRecruitment Step 2: Enter the Position Number For Unpaid appointments, enter Job Code

33. HR Information System Upgrade – eRecruitment Review the pre-populated Job Details

34. HR Information System Upgrade – eRecruitment Step 3: Add Hiring Team and Submit Add Recruiter: HRA, Appointment Services Add Chairperson: Hiring Manager

35. HR Information System Upgrade – eRecruitment No Job Opening approval process required for Direct Hires

36. HR Information System Upgrade – eRecruitment Step 4: Search for applicant If applicant doesn’t exist, create applicant (for current or previous employees use Employee ID OR for new enter name and email address)

37. HR Information System Upgrade – eRecruitment Step 5: Attach the applicant to the job

38. HR Information System Upgrade – eRecruitment Step 6: Prepare Job Offer via Manage Applicant

39. HR Information System Upgrade – eRecruitment Step 6: Prepare Job Offer

40. HR Information System Upgrade – eRecruitment Step 6: Prepare Job Offer

41. HR Information System Upgrade – eRecruitment Step 6: Prepare Job Offer

42. HR Information System Upgrade – eRecruitment Step 6: Prepare Job Offer

43. HR Information System Upgrade – eRecruitment Any questions about Direct Hires?

44. HR Information System Upgrade – Onboarding Overview of the new Onboarding as new hire and manager or delegate

45. HR Information System Upgrade – eRecruitment 45 More Information: User Guides: HRIS Upgrade User GuidesHRIS Upgrade User Guides FAQ’s: HRIS Upgrade WebsiteHRIS Upgrade Website Queries: Email: askhr@griffith.edu.au@griffith.edu.au Phone: AskHR ext: 54011

46. Questions