1. Texas Education Agency July, 2012 ESC PEIMS Coordinator Training Melody Parrish, Terri Hanson – Texas Education Agency

2.  Responsibility Matrix  Work with Large and Small Districts  2013-14 Implementation Timeline  Training Timeline slide2

3.  Review changes to the Texas Education Data Standards (TEDS) since April, 2012  Examine the additional data elements needed for reporting PEIMS through TSDS in 2013-14 slide3

4.  http://www.texasstudentdatasystem.org/teds/ http://www.texasstudentdatasystem.org/teds/  Change Logs  Date Updated

5.  Example: 101901_000_2014FALL_201310271015_InterchangeStudentExtension.xml  The order of each naming element is as follows:  First Position: District Code  Second Position: Campus ID  Third Position: Collection Code  Fourth Position: Timestamp  Fifth Position: Interchange  Underscore (“_” )is a mandatory placeholder between each naming element.

6.  Collection Code:  The first four characters of the Collection Code shall be the ending year of the school year. For example, the first four characters would be ‘2014’ for the 2013-2014 school year.  The next four characters of the Collection Code shall indicate the type of data being submitted. Currently, the possible values are: “FALL” which represents the PEIMS Fall Submission. “MDYR” which represents the PEIMS Mid-Year Submission. “SUMR” which represents the PEIMS Summer Submission. “EXYR” which represents the PEIMS Extended-Year Submission. “DASH” which represents the Dashboard Submission. slide6

7.  Timestamp: Is a date in YYYYMMDDHHMM format (e.g. 201310271015). The Timestamp shall be a system generated value at the time the data is extracted.  Interchange: The interchange being submitted. List of possible interchanges to submit is published in TEDS. slide7

8.  311 Data Elements marked as: “Complex Types and Data Elements that are part of the Ed-Fi Core Schema, but not for Texas use at this time.”  Data rows that are in gray and italicized represent interchange schemas, complex types and/or data elements that are part of the Ed-Fi Core Schema, but not for Texas use at this time. For a listing of these data elements, see Section 3.0.  Requested Vendors to not include these complex types and data elements in the extractors. slide8

9.  Data Elements that are denoted as “Not Used by TEA” are data elements from the Ed-fi Core schema that will not be used by TEA. slide9

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12.  Split document into Sections by Category.  Complex Type Overview Pages were added before the individual technical specifications for the data elements.  Data Element as it is used in that complex type. Indicating for Dashboard and/or PEIMS and whether it is a Mandatory Element.  Potential Future Use Element. slide12

13.  Previous structure detailed data element only one time.  New structure details data element for each complex type. slide13

14.  Example: DATE-OF-BIRTH  StaffExtension Complex Type  StudentExtension Complex Type slide14

15.  Same information as detailed in Section 3 is now in Section 7, but split out by Interchange Schema.  Interchange Schemas are now listed in the order in which they should be loaded. slide15

16.  E1071 COURSE-GRADE in the Grade Complex Type is no longer a PEIMS Data Element.  E 1075 FINAL-COURSE-GRADE in the CourseTranscriptExtension Complex Type is no longer a PEIMS Data Element.  These two data elements remain in TEDS as data elements used for Dashboards. slide16

17.  E1522 EARLY-READING-INDICATOR-CODE is a new PEIMS Data Element. Added to the StudentExtension Complex Type.  E1083 BEHAVIOR-LOCATION-CODE is a new PEIMS Data Element. Added to the DisciplineIncidentExtension Complex Type.  E 1516 RESTRAINT-STAFF-TYPE-CODE is a new PEIMS Data Element. Added to the RestraintEventExtension Complex Type. slide17

18.  C022 SERVICE-ID; Removed the asterisks and created 4 columns for Course Abbreviation, Eligible for High School Credit, Course Units and CTE Course (in progress).  Renamed column headings as “Budget Eligible” and “Payroll Eligible” for:  C145 FUND-CODE  C146 FUNCTION-CODE  C147 PROGRAM-INTENT CODE  C159 OBJECT-CODE slide18

19.  C194 RESTRAINT-STAFF-TYPE-CODE; New code table.  C195 EARLY-READING-INDICATOR-CODE; New code table. slide19

20.  EducationServiceCenter Complex Type  010 Record for the ESCs.  Only ESCs will report this complex type.  E1086 EDUCATION-SERVICE-CENTER-NAME  E1091 EDUCATION-SERVICE-CENTER-ID  E1240 ORGANIZATION-CATEGORY slide20

21.  E1240 ORGANIZATION-CATEGORY; New Data Element reported for Education Service Centers, Local Education Agencies, and Schools.  DC055 EDUCATION-ORGANIZATION- CATEGORY-TYPE:  01 State Education Agency  02 Education Service Center  03 Local Education Agency  04 School slide21

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23.  The new PEIMS identifiers for student, staff, and course include:  Identification System  ID slide23

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27.  E1093 SCHOOL-YEAR was added to complex types such as SectionExtension and CourseOffereing to distinguish Courses and Sections from one school year to another.  E1432 PREGNANCY-RELATED-SERVICES was added to the StudentProgramExtension to ensure that PRS attendance is reported. slide27

28.  E1085 ATTENDANCE-EVENT-INDICATOR was added to complex types BasicReportingPeriodAttendanceExtension and SpecialProgramsReportingPeriodAttendance Extension to indicate the type of attendance being reported (Regular or Flexlible, Bilingual/ESL, CTE, PRS, Special Ed). slide28

29.  Focus will be on updating Section 2 to align with Legacy and to add data examples:  August, 2012: Education Organization and Finance  September, 2012: Staff  October, 2012: Student  November, 2012: Assessment and Cohort slide29

30.  Two new data elements required for EDW:  Unique ID for Student  Unique ID for Staff  Element will be populated with a unique id number provided by eScholar. slide30

31. For questions or to report any issues, please contact us at: TSDSCustomerSupport@tea.state.tx.us slide31