1. Supervisor Success Series “3S” Session 1: Starting the Search

2. Introduction Strategize – Assess the open position Affirmative Action considerations Affordable Care Act and temporary employees 2

3. Worcester Polytechnic Institute Welcome! Let’s take a moment to hear from President Laurie Leshin … 3

4. Worcester Polytechnic Institute Introduction What is the 3S program and why are we doing it? What are the goals for 3S? Workforce Training Grant Program and National Training Associates (NTA) Supervisor Toolbox ─ Course material ─ Guides ─ Tips ─ Forms 4

5. Worcester Polytechnic Institute Strategize - Assess the Open Position Proactive instead of reactive solutions ─ Assess the position  Why, what, how, qualifications  Best fit for the position and for WPI  Diversity and inclusion HR will help! 5

6. Worcester Polytechnic Institute Equal Employment, Affirmative Action and Diversity & Inclusion We need your help to create a diverse and inclusive community at WPI 6 Diversity & Inclusion Fostering an inclusive organizational work culture where uniqueness of all people are welcomed and leveraged to create a productive and inclusive workforce Affirmative Action Achieving a diverse & representative workforce Equal Employment Opportunity Preventing or ending discrimination & harassment in employment

7. Worcester Polytechnic Institute Equal Employment Opportunity (EEO) We have all heard of it but, what is it? ─ It is required by law and prohibits discrimination.  Based on race, color, religion, national origin, sex, age, disability, veteran status, and genetic information. ─ The objective of EEO laws are:  To remedy past discrimination  To prevent violations  To ensure that employees are provided with the opportunity to: o Compete fairly for positions for which they are qualified o Receive objective ratings based on their performance o Not be subjected to personnel decisions or unfair treatment based on non-merit factors. All employment decisions to be based on qualifications and merit. 7

8. Worcester Polytechnic Institute Issues 8 Appointment Awards Promotion Demotion Reprimand Suspension Termination Duty Hours Working Conditions Performance evaluation Harassment Sexual harassment Pay/overtime Reassignment Time and attendance Training Retirement Accommodation

9. Worcester Polytechnic Institute Elements of an EEO Complaint BASIS + ISSUE  The issue must involve an adverse employment action causing the individual injury (i.e./ a present harm or loss with respect to a term, condition, or privilege of employment.)  There must be a connection between the use of the protected basis and the adverse action.  For example: I believe I have been discriminated against on my basis of age, when on July 1, 2015, I was not promoted (issue). 9

10. Worcester Polytechnic Institute Affirmative Action What is Affirmative Action & Affirmative Action Plans? ─ Method to achieve a diverse and representative workforce ─ Legal obligation for federal contractors such as WPI  Positive outreach and Action Oriented programs o Proactive Steps in recruitment, education and training efforts Professional Development, Mentoring  Monitoring the workforce o Ensuring Equal Pay for Equal Work  Identification of problem areas o Making good faith efforts to make adjustments to “underutilized” groups. Strategic Diversity Staffing ─ New Diversity Advocate Role ─ Overall Goal- Fostering a climate of inclusion 10

11. Worcester Polytechnic Institute Affirmative Action Does Not Create a quota system Create preferences Discriminate against non-minorities 11

12. Worcester Polytechnic Institute Supervisor Responsibility Provide equal access to training and advancement opportunities Have regular performance discussions with staff Take active measures to retain employees and pay close attention to issues related to minorities and females Ensure compliance with company policies Prevent harassment of any kind Support positive outreach and recruitment efforts 12

13. Worcester Polytechnic Institute Update on Laws The Affordable Care Act ─ Employer mandate ─ Eligibility  Measurement Period and Stability Period  Temporary workers o Positions re-evaluated every year for variable hour employees The Massachusetts Sick Time Law 13

14. Worcester Polytechnic Institute Questions? 14