1. Introduction to KE EMu

2. Unit one objectives At the end of this unit you will be able to:
Use the keyboard and mouse
Use the desktop
Open, move and resize a Windows screen
Use a Windows menu
Use a shortcut menu
Use the tool bar
Know and use the common Windows shortcut keys

3. Desktop
Shortcut Icons
Start Button
Task Bar

4. Windows screen Title Bar Menus Toolbar Tool Button Vertical Scroll Bar
Horizontal Scroll Bar
Status Bar
Task Bar

5. Unit two objectives In this unit you will learn:
What are the KE EMu modules
What are the key features of KE EMu

6. What are the key features of KE EMu?
In this unit we will have a brief overview of the key features of KE EMu.
The KE EMu elements that combine to provide a powerful and flexible system are its:
Modular system
Tab switching
Multimedia repository
Registry

7. What is a modular system?
KE EMu is a modular system where the modules can reference or link to each other. Information that is stored in one module can be accessed through a field in a record in another module.

8. What is tab switching?
Tab switching refers to the adjustment of the tabs and fields that are displayed in a module according to the selected discipline and/or the value in one or more fields.
Tab switching applies when in:
Query
Edit
Insert modes

9. What is the multimedia repository?
The multimedia repository contains the multimedia resources used in KE EMu. Access to the multimedia repository is available from many modules of KE EMu, such as the Catalog, Accession Lots and Loans modules, by selecting the Multimedia tab.
Certain parts of the multimedia repository can be restricted to only specific users.
Documents added to the multimedia repository are automatically converted to HTML and fully indexed. This means they can be published on an Intranet or Internet
Multimedia resources are downloaded to the local PC and can be viewed in the software used to create them. Alternatively, audio and video files can be viewed through an external viewer registered on the local PC to play that multimedia format.

10. What is the Registry module?
The Registry module is a table resident on the KE EMu server. It is used to define many of the site-specific configuration parameters of KE Emu.
The KE EMu Registry provides a mechanism for configuring and extending KE EMu without having to re-program the application.

11. At the end of this unit you will be able to:
Unit three objectives
At the end of this unit you will be able to:
Log into KE Emu
Use the Command Center
Open and view multiple modules
Use and navigate around a form window
Identify the screen modes
Quickly find a field in a form

12. Login To log onto KE EMu: Enter the Host name of the KE EMu server
Enter your User name and password
Enter service name, e.g. EMu (live system) EMutrain (training system

13. Command Centre Lists the KE Emu modules that you can access
Enables you to access KE Emu Help
Enables you to exit KE Emu.
Note:
Examples in this course are taken from the Parties and Multimedia modules

14. Form Window Title Bar Menus Toolbar Tool Button Summary Data
Status Bar
Data View Tabs

15. To move around a form window:
Navigation
To move around a form window:
Use the Tab key to move the cursor forward one field, from the first field through to the last on the screen
Use the Shift+Tab key to move the cursor back one field at a time
Select a field by pointing and clicking with the mouse
Click on a Data View Tab at the bottom of the Form window to view a different page of the form.

16. What are the screen modes?
There are four screen modes:
Query – allows you specify and run a search
Display – displays results of a search
Edit – allows you to edit records
Insert – allows you to add new records
The current screen mode is displayed in the left-hand corner of the status bar at the bottom of the screen.

17. Interface options
The following options are applied to all modules in the system:
Command Center display
Language settings
Multimedia
Spell checking
Editing
Module caching on start-up
Colors
Some interface options may be set for individual modules. For example, the Show List views can be customized per module.

18. At the end of this unit you will be able to:
Unit four objectives
At the end of this unit you will be able to:
Use a lookup list
Perform a simple search
Understand the advanced search features
Understand the display options

19. Lookup Lists A Lookup List shows a list of the values in a field.
You can select a value for a field when running a search or adding a record
Using a Lookup List saves typing, ensures correct spelling and helps you to select the right terminology, e.g.Sales assistant not Salesman
Each Lookup List is assigned a permission status, which determines if you can add values to the list and whether you will be prompted when you do so

20. Basic searching In this section we will learn:
How to run a simple search
How to browse the matching results set
How to run a multiple term search

21. Display options KE Emu can display results in different views:
List view displays only a few fields. You can create your own List view and specify which fields you want to view
Contact Sheet view displays thumbnails of available images
Details view displays all the available fields

22. At the end of this unit you will understand:
Unit five objectives
At the end of this unit you will understand:
What is a Party
What are the common party types and their associated information tabs
Person tab
Organization tab
Position tab
Collaboration tab
ULAN thesaurus tab

23. Unit six objectives At the end of this unit you will be able to:
Add a new record into KE Emu
Save a new record
Understand record validation
Edit an existing record
Use the ditto (copy) function
Attach a record to a record in another module

24. Adding a record Click New to place the window in Insert mode
Internal Record Number (IRN) is automatically assigned and displays in the top right-hand corner of the new record
Enter the data for the new person, institution or venue. Be sure to visit every tab and enter a value into every field for which data is known
Click Save
The record must pass validation before it is added to the database

25. Unit seven objectives At the end of this unit you will be able to:
Sort records
Save your own sort criteria
Edit a saved search
Group records
Save a results set
Save your own search criteria
Delete and discard a record
Generate a report

26. Sorting records
Each module can be sorted on any field within that module:
Multiple sort criteria may be used, e.g. first by Organization, then Department, and so on
You can sort in both ascending or descending order
Search the database before sorting records
Save your own sort criteria to be used with other result sets
Assign permission to other users to use your saved sort criteria

27. What is a Group? A group may be:
A set of records from a previous search. The IRNs of these records are grouped together and the group can be opened and viewed even after the current session is over. You can add further records to this type of group. OR
The saved criteria of a search. This allows you to re- run the search again. The results set may differ each time you re-run the search as the data may have changed.
When you first create a group, only you have access to it. However, if required, you can give other users permission to open and view your saved groups.

28. Deleting and discarding records
Deleting and discarding operations are very different operations.
When a record is deleted, you remove the record permanently from the module’s database
When a record is discarded, you remove it from the matching results. This record is not removed from the database.

29. Reports
All KE EMu modules have at least one pre- defined report (e.g. the Parties module has list, summary and worksheet reports). Before generating a report, search and find relevant records to include in the report.
The Crystal Reports viewer allows you to:
Preview the report
Select a printer and print the report
Export the report in different formats, e.g. Excel, Word, HTML
Save as a file
the report to another user

30. Unit eight objectives At the end of this unit you will be able to:
View a multimedia resource in the Multimedia module
View a multimedia resource that is attached to a record
Add a multimedia record to the Multimedia module
Attach a multimedia resource to another record:
Using the Drag and Drop method
Using the Add method
Scan an image directly into the Multimedia module

31. Multimedia
Each resource in a module is a separate record in that database, i.e. a multimedia resource is a record in the Multimedia module.
Multimedia resources can be attached to records in other modules. For example, you can attach a multimedia resource to a Parties record in the Parties module.
Each multimedia record describes the multimedia resource, not the product or party to which it is attached.