1. Integrated by Design: Introducing FLEXspace 1.0
(Lisa)
Sr. Strategist for Academic Innovation at SUNY, and PM for FLEXspace Core Team,
Clay Shirkey described the fundamentals teacher, learner and artifact
Chancellor Zimpher: Collaboration leading to Collective Impact
The concept of FLEXspace began SUNY Provost – Reinvent the wheel? Get the right people in the room, figure out how to share pictures and details.
Today is a Milestone – We’ve moved from our proof of concept to beta to Production 1.0 and be invited to present at SCUP here we are “on time and on budget”
what you can do to help make this service a resounding success.
Integrated by Design: Introducing FLEXspace 1.0

2. Flexible Learning Environments eXchange
Presenting Core Team Members
Lisa Stephens
Sr. Strategist, SUNY Academic Innovation
Joseph Moreau
Vice Chancellor, Technology-Foothill De Anza CC District
Megan Marler
Director, Strategic Services – ARTstor
Brad Snyder
Associate Director, Campus Technology Svcs. SUNY Cortland
Terry Calhoun
Director - Publishing, Society for College & University Planning (SCUP)
Claire Turcotte
Managing Editor, Planning for Higher Education - SCUP
(Lisa)
Project Manager of FLEXspace = conductor of an amazing orchestra.
we represent a number of institutions and professional organizations.
(Walk Thru Slide)
Clare van den Blink, family medical situation.
Truth in advertising – how many brought laptops today expecting to “follow along?” – respect your time, happy to stay – not mobile ready
assist people on how to login and receive support.
SCUP-49 is milestone for FLEXspace – Happy that Chancellor Zimpher stole our thunder yesterday –
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

3. Flexible Learning Environments eXchange
Proud to Announce
First Inaugural Sponsor:
(Lisa) Herman Miller is the first to step to the plate and endorse this important initiative by serving as a first sponsor.
Thank Jeff and Derrell
Derrell Jackson from Herman Miller has watched this project grow from a poster session concept at ELI to what we’ll be demonstrating today.
Joe will be describing in our business plan in a little more detail in a few minutes, but today is a banner day for us for sure!
Thank Herman Miller for their vision and leadership
Herman Miller
Jeff Vredevoogd
Director, Education Solutions
Derrell Jackson
Strategic Education Consultant
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

4. Flexible Learning Environments eXchange
Learning Objectives
1) FLEXspace vision, mission and support structure
2) Benefits of participation in FLEXspace
3) Synergy: FLEXspace and EDUCAUSE Learning Initiative Learning Space Rating System (LSRS)
4) Sustainability and Sponsorship Roadmap
5) Demonstration of content upload/download
(Lisa)
Walk Thru
To summarize – we want to provide a terrific resource
Save you time, money and effort
Make such an attractive case that of course you want to participate!
We also hope that potential sponsors in the room will understand the inherent value of this project and help us scale it!
(Joe)
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

5. Flexible Learning Environments eXchange
Vision and Mission
A robust, open access, searchable, peer-reviewed learning space repository
Currently in discussions with additional sponsors to ensure FLEXspace remains freely available to the education community.
(Joe)
vision is to create a robust, highly searchable open learning space repository that, once populated, can be peer reviewed.
Robust ARTstor – highly reliable, robust – not an institutional member server.
Open Access ARTstor Shared Shelf – Individual not institutional accounts, click through agrees to standard terms of service, (e.g., don’t violate copyright)
Searchable – Megan will be demonstrating how to filter on the database attributes –
Learning Space Database or Repository. Which can be used for a range from showcasing points of pride to internal institutional use.
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

6. Flexible Learning Environments eXchange
Founding Partners
(Joe)
It’s a unique collaboration among founding institutional partners – formed a Core Team, now functioning as an interim board.
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

7. Flexible Learning Environments eXchange
Community Value
Provide ROI examples of peer solutions
Decrease the facilities planning-to-construction time cycle
Encourage consistent terminology across stakeholder groups (facilities planners, architects, faculty, instructional support, administration and information technologists)
(Joe) – Terry Jumps in.
The key community value of FLEXspace is sharing best practices.
Tension between interests when building new spaces. (how many of you have experienced…)
We’re convinced that by creating three separate domains to gather information from the perspective of faculty, instructional technology support and facilities design and support expertise we’ll help promote a common understanding across the learning space eco-system.
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

8. Flexible Learning Environments eXchange
Community Value
Demonstrate a variety of ways to capture traditional content for repurposing in digital environments (course capture, tutorial applications, developmental education)
Enable a way to “rate” or “scale” solutions through peer review.
Integrated with other national efforts
Learning Space Rating System (conceptual inputs - planning)
FLEXspace (concrete outputs - post occupancy)
(Joe)
Funding has declined for construction of new buildings, driving a need for renovation cycles to be more agile, and respond to increased demand for features to support digital content capture and display for flipped classroom, active learning, etc. \
The Learning Space Rating System and FLEXspace have been under development for similar lengths of time, and in many ways are two sides of the same coin. The teams behind both efforts are working very closely together to ensure that the efforts remain complimentary and not duplicative. More about that in a few slides.
(Toss to Lisa)
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

9. Flexible Learning Environments eXchange
Quick Link: suny.edu/flexspace
Collaborative Website
Search Term:
FLEXspace
on the Web, or through EDUCAUSE Archives
(Lisa)
To pull all these efforts together, and collaborate across multiple institutions, we set up a GoogleSites page.
The FLEXspace story and many past presentations are available on our website, including the business and sponsorship plans.
When we tried to register FLEXspace.org to create a less confusing URL, we found that it had been taken by a real estate group in Florida, which is a story all in itself, but we just learned this past Friday that FLEXspace leads a charmed existence, because:
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

10. Flexible Learning Environments eXchange
Special Acknowledgement
(Lisa)
For their donation of FLEXspace.org domain
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

11. Demo Prototype & “Listening Tour” CCUMC, NMC, ELI, Sloan-C/MERLOT, AIA
Start-Up Timeline
Project Plan
Deliverables
Spring
2012
SUNY IISR
Task Group Report
Proof of Concept
Outcomes Presented
Fall 2012
Demo Prototype & “Listening Tour”
CCUMC, NMC, ELI,
Sloan-C/MERLOT, AIA
Summer
2013
Framed Governance & Revised Fields
Compile Feedback, Form Advisory & Business Plan
Fall 2013
Beta Test
Start Sponsor Agreements
Peer Testing, Taxonomy Revisions, Marketing
Spring 2014
Release 1.0
Start Production Record Population
(Lisa)
You can look through the development timeline here.
Definition of “Beta” – data is safe, we’re spending the next year with user feedback.
We anticipate that we’ll need to make adjustments to fields, perhaps add some additional comment areas or re-arrange some information – but for the most part, we think we’re down to minor tweaks and we’ll make those adjustments along the way between production releases this coming year.
(Toss to Terry)

12. Flexible Learning Environments eXchange
Community Value
“FLEXspace may be the most advanced in terms of inventorying space on multiple dimensions in a way that’s useful to both infrastructure planners and academic planners.”
“By the summer of 2014, campus leaders using FLEXspace will be able to plug into its interactive online database of innovative learning spaces.”
(Terry)
We realized early on that an alliance with SCUP was critical, but nobody on the early formation of the Core Team knew any key players at SCUP until someone on my campus said, “why don’t you give Terry Calhoun a call?” and he, along with Claire Turcotte have been fearless advocates of FLEXspace, starting with our first real mention in the press, alerting campus presidents and senior administrators that this tool held real promise in helping to solve space planning, technology and assessment needs.
This is also where it started dawning on us that FLEXspace could really help with accreditation issues by providing not just data to guide budget and planning – but to be an incredibly impactful resource in terms of right sizing campus needs, and engaging faculty in the conversation in new ways.
July 2013
American Council
on Education (ACE)
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

13. Campus Technology Magazine
Community Value
(Terry)
Then last February I got a call from Malcolm Brown, Dir. of ELI – who is managing the Learning Space Rating System and also serving on our Core Team – who explained that we had an opportunity to shine a little light on both our team’s efforts.
So Joe and I had a chat with the author, and we were thinking this would be a nice little paragraph somewhere in Campus Technology Magazine, then BOOM – there we were on the cover!
April 2014 Cover
Campus Technology Magazine
Flexible Learning Environments eXchange

14. Flexible Learning Environments eXchange
Community Value
April 8th SUNY-CSU
Joint Announcement Encouraging Adoption and Partnerships!
(Terry)
Once the Campus Technology article broke, some very smart people in the System admin offices at SUNY and Cal State realized significant synergy. So the two largest systems in the country released a joint statement to encourage others to join the effort, including potential sponsors.
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

15. Flexible Learning Environments eXchange
Community Value
(Terry)
This was followed by additional information just a couple weeks ago, again from SCUP – encouraging people to sign up for an account and contribute records.
Toss to BRAD
June 16th
SCUP Scan
E-Newsletter
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

16. Flexible Learning Environments eXchange
Taxonomy Development
(Brad)
We know that active learning best occurs at the intersection of technology, pedagogy, and space – not necessarily in that order.
The FLEXspace taxonomies focus efforts in each of those worlds. We also made sure that our Core Team was comprised of people who focus on teaching and learning, technology integration and facilities planning and design.
Extensive, but not burdensome
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

17. Flexible Learning Environments eXchange
Taxonomy Development
(Brad)
The key to the entire system rests with the taxonomies.
The team recognized that in order for the system to be effective, the the information couple with each record needed enough detail to be useful, but not so much that it became burdensome to provide.
Don’t strain your eyes on this – the purpose is not to read the content in the fields, but rather to see that there are NOT so many fields to fill out that it’s burdensome – and many of the fields have pull down menu choices.
(Toss to LISA)
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

18. Flexible Learning Environments eXchange
Synergy with LSRS
(Lisa)
Here’s a screenshot of the LSRS, which is modeled after the LEED rating system for how a building is certified through the acquisition of credits for certain features included in the design that ensures the buildng will be environmentally friendly.
(Lisa) The Learning Space Rating System functions in a similar manner – a new learning space can be certified in advance for a form of learning efficiency through the acquisition of credits, and master planning plays a large role in the pre-design phase, and schematic design phases, while informing the rest of the planning cycle
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

19. PD SD DD CD CA POE DID WE GET THERE? WHERE ARE WE GOING? END START
DATA POINT
POST-OCCUPANCY EVALUATION [POE]
[MEASUREMENT PHASE]; DETERMINE IF WHAT WAS INDICATED IN PD-CD WAS ACHIEVED ON EACH VARIABLE; LOAD ALL SPACE RELATED DATA POINTS
PRE-DESIGN/PROGRAMMING [PD]
[UNDERSTAND/OBSERVATIONAL PHASES]; EXISTING CONDITIONS; NEEDS (RENOVATION AND/OR NEW), WANTS, ASPIRATIONS, GOALS [VARIABLES OF INTEREST] PD SD DD CD CA
POE
CONSTRUCTION ADMINISTRATION [CA]
WHAT REALLY GETS BUILT; PROJECT COMPLETION – WHAT IS
2ND RATING SYSTEM POINTS
ADMINISTERED TO ENSURE
‘TRUTH’ FOR OUTCOMES
SCHEMATIC DESIGN [SD]
[SYNTHESIZE PHASE]; WHAT COULD BE; IDEATION; MULTIPLE IDEAS SHARED; VIEW ‘NEXT’ PRACTICES
VALUE ENGINEERING
CONSTRUCTION ADMINISTRATION
WHAT REALLY GETS BUILT; CHANGES DUE TO MITIGATING FACTORS AFFECTING DESIGN OUTCOMES
(Lisa)
This slide is too complex to describe in detail, but it begins to map out the relationship between LSRS and FLEXspace.
You’ll be able to take a closer look at this framework on the slidestack afterward, but it describes a conversation that Lennie, Malcolm and I had at ELI last year about continuous building and renovation cycles – and how LSRS and FLEXspace become a part of that cycle at different planning and evaluation stages.
CONSTRUCTION DOCUMENTS [CD]
[SPECIFICATION PHASE] DOCUMENTING WHAT WILL BE BUILT
RATING SYSTEM POINTS IMPLEMENTED
DESIGN DEVELOPMENT [DD]
[REALIZE/PROTOTYPE PHASE]; 3D MODELING, PROTOTYPE TESTING; CHOOSING ONE DIRECTION
DATA POINT
Courtesy: Lennie Scott-Webber

20. Flexible Learning Environments eXchange
Synergy with LSRS PD SD DD CD CA
POE
LSRS
FLEXspace
(Lisa)
This might be an easier way to understand the relationship:
LSRS is particularly helpful in the pre-design and schematic stages.
Both LSRS and FLEXspace inform the design development and construction documentation
FLEXspace assists with value engineering - where the space is actually built, documented and described post-occupancy.
When the space is later renovated, the cycle is informed again in a more holistic, integrated manner.
LSRS / FLEXSpace
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

21. Flexible Learning Environments eXchange
Core Team & Interim Board
(Lisa)
I’m going to hand this back to Joe to describe how the core team has planned to extend and sustain this service
But I want to quickly flash the names of the people creating collective impact as the result of collaboration -
This – Full Listing of the Core Team collaborating on this effort
Kim Scalzo
Director, Ctr. for Professional Development
SUNY System Administration
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

22. Flexible Learning Environments eXchange
Taxonomy Review & Contributors
Learning and Assessment
Clare van den Blink –Cornell U. (Core Lead)
Doug Willen – Swarthmore College
Joan Lippincott – Coalition Network Info.
Linda Kendall Knox – U. Michigan
Dana Gierdowski – U. North Carolina
Technology Integration
Brad Snyder – SUNY Cortland (Core Lead)
Charles Minihan – Emory University
Beth Fellendorf –U. at Buffalo
Lori Swinney – U. North Dakota
Mark McCallister – Univ. of Florida
John Pfeffer – U. at Buffalo
Jim Twetten – Iowa State University
FLEXspace Identity Design
Laurie Yarnes – U. at Buffalo
Facilities Integration
Terry Calhoun – SCUP (Core Lead)
Claire Turcotte – SCUP
Ira Fink - Ira Fink and Associates
Persis Rickes - Rickes Associates Inc.
Shirley Dugdale - Dugdale Strategy, LLC
Scott Shader – U. Mass Med School - Worcester
Valarie Avalone - Monroe CC (SUNY)
Daniel K.Paulien - Paulien & Associates, Inc.
Fran Gast - RI School Design (RISD) Ret.
Ludmilla Pavlova-Gillham –U. Mass – Amherst
Michael Hites – U. Illinois
(Lisa)
This is not an exhaustive list, but it represents the key people who have reviewed and refined the original project into the three taxonomies.
(Toss to Joe)
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

23. Flexible Learning Environments eXchange
Sustainability Roadmap
Five Year
Business Plan
( )
Joe
Post-Inaugural Tiered Sponsorship Plan
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

24. Sustainability Roadmap Spring 2014 Release 1.0
Project Plan
Deliverables
Spring 2014
Release 1.0
Target 500 Complete Records
Ongoing
Build Community, Expand Sponsorship
Conferences & Demos
Expand Web Toolkit & IAC
Summer
2015
Release 2.0
Peer Review Functionality
Expand to Tiered Sponsorship
Summer 2016
Release 2.X
Revise & Expand Business Plan:
Business, K-12, 501[c]3’s
Summer 2017
Release 3.0
Mature Adoption
Self-Sustaining via Sponsorship or Membership Model
Joe

25. Flexible Learning Environments eXchange
Demonstration
Looking for “first impressions” – be honest!
Open Dialog – shout out questions are fine.
Do you have what you need to take this back and share with your colleagues?
Based on first impressions, how might we improve what you see? T
Joe
To get the demo started and walk you through, we need “hands up” again of who has laptops to follow along in the demo.
Count OFF – as soon as you have your number, use the top 2 lines to login.
This is for today only – you’ll need to request an account from ARTstor through their support link to get a real account after today.
We are specifically looking for ideas based on “first impressions” – and capturing that on video so we can review it later.
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

26. Flexible Learning Environments eXchange
Quick Link: suny.edu/flexspace
Project Website
Joe to Megan
Now that we’re acquiring FLEXspace.org, a website re-design is in our future.
But in the interest of making it easier to find the site, we set up a redirect from SUNY – which is obviously easier than remembering the googlesites address.
To receive your own account to view and upload content, you’ll need to request an account.
We even have a couple of tutorials posted that describe the features on the upload and viewing section.
(turn over to Megan)
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

27. Flexible Learning Environments eXchange
Portal Environment
flexspace.demo.artstor.org
Megan -DEMO
Flexible Learning Environments eXchange
Flexible Learning Environments eXchange

28. Thank You! lisa.stephens@suny.edu megan.marler@artstor.org
Questions?
Thank You! T
We are specifically looking for ideas based on “first impressions” – and capturing that on video so we can review it later.
Flexible Learning Environments eXchange