1. Technology Proposal to the Jackson County Library District Library Systems and Services

2. Proposal Team Dana Braccia – National Director for Public Library Services Bob Windrow – Vice President Ron Sharp – IT Jackson County Dave Maxfield – Chief Information Officer

3. Goal of Meeting Education and understanding of options Gauge interests, preferences, or areas requiring additional discussion/review Determine Next Steps

4. Current Environment Environment that was designed for a different time – Bandwidth dictated design – Servers deployed near the users, focused on single location – Servers that service few applications or single purposes Turnover of devices limited – Typical refresh of devices several years past service life – Many devices are 10+ years old Costs associated with design are high – More servers, software, licensing – More power, space – More administration and maintenance

5. Designs for Modernization of the Library Technology Network redesign is a catalyst for change Focus is efficiency, reliability, flexibility RFID, Auto Sort enables technology options like self check 3 IT Tech Options – #1 Similar Design with new equipment Alternative Acquisition models – #2 Consolidation on site Same Acquisition, lower costs – #3 Cloud Consolidation and Virtualization Alternative pricing models, Infrastructure as a Service (IaaS) A la Carte options for additional Services

6. Current Design with Modern Technology Servers – Fewer, Faster, more capable – HP’s newest servers Desktops – Replacement over 2 years – Turnover of devices spread over time Printers Barcode Scanners, Receipt Printers Wireless access Network is recent, no changes

7. Advantages/Disadvantage Advantage – Familiar design, with some consolidation (servers can do more) – Modern systems, up to date devices, operating systems – Higher capacity and room to grow – Improved performance Disadvantages – Higher cost (vs. other designs) – Higher power consumption – More space – More administration time

8. Consolidation on Site Takes advantage of improved bandwidth between sites Consolidate regional servers to Medford Library Network Devices (wired and wireless) can take over for many of the functions previously performed by local servers Virtualization of almost 30 Servers to approximately 4 – Servers share storage Desktops, printers, others remain as #1

9. Advantages/Disadvantages Advantages – Lower hardware costs – Fewer OS licensing – Lower power consumption, space – Less Travel, quicker response to server issues – Redundancy in design Disadvantages – New skill set for local staff (VMWare) - costly – New functions for local network

10. Cloud Consolidation Consolidation and Virtualization of all server functions at LSSI Cloud Location 30+ servers down to 2 (primary and redundant) Co-resident with Polaris Network Devices provide critical functions at local libraries Cloud Systems are run on enterprise class servers and storage – 99.999% reliability Cloud Systems have built in redundancy and failover capabilities Cloud Systems have security, high capacity networking Cloud Systems have Technical Facilities that far exceed any library – UPS, Generators, Biometric Security, Power conservation, Proper Cooling

11. Cloud Advantages/Disadvantages Advantages – Lower costs of services – Higher reliability – Faster Deployment of services – Different Pricing Model Modern Architecture – Virtualized – Consolidated – Shared access and equipment

12. Cloud Advantages Enables other web scale applications – File Services (myLibrary) – Backup – IaaS, SaaS, DRaaS – Infrastructure as a service; software as a service; disaster registry as a service – Ubiquitous Access (location, device) Allows for the advantages of volume – Equipment, Resources, Volumes Advantages of Higher Reliability and Flexibility – Performance, Growth, Redundancy, Speed of Delivery

13. Cloud Concerns “Cloud” is the wild west of IT – This is a Stable, Mature design, very mainstream of current IT environments – Well Honed Designs to minimize risk and maximize reliability – Significant flexibility and scalability, responsive to changing demands Security – Is it less secure? – LSSI systems run on only Private Cloud environments – Audited and certified environments, best practices – Hardware is dedicated to its customers, not shared like AWS, others – Highest level of physical security, encryption, firewalls Could Jackson County move out of the cloud after contract ends? – Yes, but investments, skills, and time need to be factored

14. Pricing Alternatives Cloud Option Pricing is service based, not hardware based LSSI responsible for maintenance, repair, replacement over life of contract No large cost of acquisition (LSSI buys necessary equipment) Simple budgeting Modern equipment (based on agreed life spans) Easy to add services and expand

15. RFID & Autosort 3M based Technology RFID for 680,000 books & dvd’s – relates to the collection – Tagging project, Tags (Standard and Sting-Ray) RFID self Check Kiosks (24) RFID Staff Circulation stations (32) RFID Dual aisle security gates (23) RFID Book Drops (13) 5 bin sorter with public and staff inlets (2) Gate Tracking software for each branch Annual Maintenance Installation & Configuration

16. RFID/Auto Sort Advantages – this is what can be enabled – most of this is a labor saver – you’re trading capital costs for labor costs – Open Library Applications – Can process books/media in parallel – Enables Self Check (define as option for additional library hours) – Improves Inventory – Library Book Drops

17. Pricing Estimates – illustrative of differences in design – need to drill down into the technical details of the equipment – more planning needed before we get to that stage Full HW/SW design for Option 3 is still necessary – Consolidation/Virtualization

18. Option 1 Cost Estimate Personal Computers Monitors PC, Implementation, Licensing $333,152 Servers39 to 20, UPS$130,000 + install Wireless25 Multi Radio AP$32,000 + install PrintersMedium Duty Printers$40,000 + install Barcode ScannersHoneywell 1300, Polaris Compatible $23,000 + install Receipt PrintersStar TSP700II, Polaris Compatible $35,000 + install SoftwareWindows, Server, WSUS$10,000 + install RFID3M Self Checks, Install, RFID$732,510 + 50,000 annual maintenance Bin Sorters5 Bin RFID Sorters$200,000

19. Option 2 Cost Estimate Personal Computers Monitors PC, Implementation, Licensing $30/Month/PC, all included Servers29 to 4 Larger, Faster$60,000 + UPS and Install Wireless25 Multi Radio AP$32,000 + install PrintersMedium Duty Printers$40,000 + install Barcode ScannersHoneywell 1300, Polaris Compatible $23,000 + install Receipt PrintersStar TSP700II, Polaris Compatible $35,000 + install SoftwareWindows, Server, WSUS$10,000 + install RFID3M Self Checks, Install, RFID$732,510 + 50,000 annual maintenance Bin Sorters5 Bin RFID Sorters$200,000

20. Option 2 Cost Estimate Personal Computers Monitors PC, Implementation, Licensing $30/Month/PC, all included Servers29 to 2 Cloud Locations$2000/Month for servers, other options for DR, Backup, file Services Wireless25 Multi Radio AP$32,000 + install PrintersMedium Duty Printers$40,000 + install Barcode ScannersHoneywell 1300, Polaris Compatible $23,000 + install Receipt PrintersStar TSP700II, Polaris Compatible $35,000 + install SoftwareWindows, Server, WSUS$10,000 + install RFID3M Self Checks, Install, RFID$732,510 + 50,000 annual maintenance Bin Sorters5 Bin RFID Sorters$200,000

21. Next Steps Determine interest level and preferences Identify areas where additional information is needed Fully analyze workloads (for consolidation/virtualization) Identify cost elements (other than budgetary) – Hardware, software, licensing – Maintenance/Warranty – Implementation & configuration – Project/Program overhead Schedule