1. DOP/OFM Third Quarter Financials Processing 8:30WelcomeDOP 8:45ProcessDOP/OFM 9:00HRMS/AFRS ReconciliationOFM 9:30Break 9:40SAP DemonstrationDOP 10:00Question & AnswerDOP/OFM 10:30Hand Out DistributionDOP/OFM

2. Welcome Presenter - DOP Kathy Shea –Restroom Locations –Refreshment Locations –Emergency and Evacuation Instructions

3. 3 Process Presenter – DOP/OFM Kimberly Holtz & Steve Nielson History of the OFM Spreadsheet –Penalties –A08 corrections Reports different in SAP than in PAY1 –Mid period transfers –Retros

4. 4 Process Continued OFM/DOP decision to use the standard SAP report –Retire the spreadsheet except the last page –OFM can assist with reconciliation process and details OFM/DOP roles for the future –OFM will assist in reconciliations/penalties –DOP assists with the system and reports

5. 5 Process Continued Challenges with the standard report –2nd Quarter  Conversion challenges for G1 EE’s who converted in G2 –3rd Quarter  Conversion YTD adjustment for G2 EE’s with balances over 90K 2nd Quarter  4 agencies with slight differences that DOP is still researching –Report  Small balance due or overpayment - add to rounding  Truncation on line 6  Schedule B page setup

6. 6 HRMS/AFRS Reconciliation Presenter - OFM Steve Nielson Yearly reconciliation is still required. The following forms and reports must balance at year end: –941 –941C –W-2 Report –W-2

7. 7 AFRS Reconciliation Presenter - OFM Steve Nielson Reconcile AFRS deposits to SAP 941 report –Reconcile by tax type –Fastrack, Ad Hoc tool can be utilized  EIN is located in the Invoice Number field  Current Document Number = TXLPyypp

8. 8 SAP/HRMS Demonstration Presenter - DOP Joanne Gallaher & Christine Phillips Reports to process quarterly and year end reports –Payroll Posting Report (ZHR_RPTPY126)  Variant ( /TAX DEPOSIT) –Tax Reporter (PU19)  Quarterly  Annual

9. 9 Contact Information DOP Contacts ISD Help Desk360-664-6400 http://www.dop.wa.gov/HRMS/CustomerSupport OFM Contacts Steve Nielson360-664-7681 Lynn Rostvold360-664-7777 http://www.ofm.wa.gov/resources/payroll.asp