1. WORKSHOP - THE ANNUAL REPORT AND OTHER DOCUMETNS AS AN OVERSIGHT TOOL Mr. TV Pillay: CD MFMA Implementation – 12-13 May 2011

2. AR - CHAPTER 1- FOREWORD MAYOR'S FOREWORD MUNICIPAL MANAGER'S OVERVIEW  Number of households in municipalities  Proportion of households with access to basic services  Population details  S ocio Economic Status  Population for types of settlement

3. AR - CHAPTER 2 - GOVERNANCE INTRODUCTION TO GOVERNANCE COMPONENT A: POLITICAL AND ADMINISTRATIVE GOVERNANCE COMPONENT B: INTERGOVERNMENTAL RELATIONS  Introduction to Co-operative Governance and Intergovernmental relation  National Intergovernmental Structures  Provincial Intergovernmental Structures

4. AR CHAPTER 2 – GOVERNANCE COMPONENT C: PUBLIC ACCOUNTABILITY AND PARTICIPATION  Overview of Public Accountability and Participation  Communication, Participation and Forums COMPONENT D: CORPORATE GOVERNANCE  Overview of Corporate Governance  Risk Management  Fraud and Anti-corruption strategy  Overview of Supply Chain management  By-Laws  Municipal website

5. AR - CHAPTER 3 - SERVICE DELIVERY PERFORMANCE Annual Report must be aligned with the planning documents, therefore service delivery should have similar structures to the Integrated Development Plan (IDP) and the Budget

6. COMPONENT A: HOUSING BASIC SERVICES THE FOLLOWING ARE HOUSING BASIC SERVICES UNDER - COMPONENT A  Water  Sanitation  Electricity  Waste management  Housing

7. COMPONENT B: BASIC SERVICES THE FOLLOWING ARE BASIC SERVICES UNDER COMPONENT A –Roads –Transport –Waste Water(Storm water Drainage)

8. COMPONENT C: PLANNING AND DEV. THE FOLLOWING ARE SERVICES UNDER COMPONENT C –Planning –Local Economic Development

9. COMPONENT D: COMMUNITY & SOCIAL SERVICES libraries and archives museums arts and galleries community halls cemeteries and crematoria child care; aged care; social programmes theatres

10. COMPONENT E: ENVIRONMENTAL PROTECTION pollution control biodiversity landscape coastal protection

11. COMPONENT F: HEALTH clinics ambulance services health inspections

12. COMPONENT G: SECURITY AND SAFETY Police Fire Other (disaster management, licensing and control of animals, and control of public nuisances, etc.)

13. COMPONENT H: SPORT AND RECREATION  community parks  sports fields  sports halls  stadiums  swimming pools  camp sites

14. COMPONENT I: CORPORATE POLICY OFFICES AND OTHER SERVICES Corporate policy offices Financial services Human resource services ICT services Property services

15. DETAIL INFORMATION THAT NEED TO BE PROVIDED ON THE SERVICES (EXAMPLE - WATER) Introduction to water provision Total use of water by sector (cubic meters) Water use by sector (graph) Comment on water use by sector Water service delivery level Access to water (graph) Water service policy objective taken from IDP

16. DETAIL INFORMATION THAT NEED TO BE PROVIDED ON THE SERVICES (EXAMPLE - WATER) Employees: Water Services Financial Performance: Water services Capital Expenditure: Water Services Overall comment: Water Services

17. OTHER SERVICES The same information as indicative for WATER should be provided for the following services;  SANITATION  ELECTRICITY  WASTE MANAGEMENT  HOUSING  ROADS  TRANSPORT  WASTE WATER( STORMWATER DRAINAGE)  PLANNING  LOCAL ECONOMIC DEVELOPMENT

18. CHAPTER 4- ORGANISATIONAL DEVELOPMENT - PERFOMANCE (PERFORMANCE REPORT PART II)

19. COMPONENT A: INTRODUCTION TO THE MUNICIPAL PERSONNEL Indicate the Employee totals, Turnover and Vacancies Indicate the Vacancy rate based on the total approved posts Indicate the Turn-over rate based on the total number of employees occupied posts at the beginning of the year Comment overall on the vacancies and turnover

20. COMPONENT B: MANAGING THE MUNICIPAL WORKFORCE Introduction to Municipal workforce management Policies (Listing of all policies applicable to the Municipality) Comment on workforce policy development Injuries, Sickness and Suspensions Comment overall on injuries and sick leave Comment on the suspensions and cases of financial misconduct Comment on performance rewards

21. COMPONENT C: CAPACITATING THE MUNICIPAL WORKFORCE Introduction to Workforce capacity development Skills Development and Training Comment on skills development and related expenditure and on the financial competency regulation

22. COMPONENT D: MANAGING THE WORKFORCE EXPENDITURE Introduction to Workforce Expenditure Workforce Expenditure trends Comment on Workforce Expenditure Indicate the number of employees whose salaries where increased due to their position being upgraded Employees whose salary levels exceed the grade determination by Job evaluation Employees not appointed to established posts Comment on upgraded posts and those that are at variance with normal practice Disclosure of financial interest

23. CHAPTER 5 - FINANCIAL PERFORMANCE

24. COMPONENT A: STATEMENT OF FINANCIAL PERFORMANCE Introduction to financial statements Statement of financial performance  Comment on financial performance Grants  Comment on operating transfer  Comment on the conditional grants and grant received from other sources Asset management  Comment on assets management  Comment on repairs and maintenance Financial ratios based on key performance indicators  Comment on financial ratios

25. COMPONENT B: SPENDING AGAINST CAPITAL BUDGET Introduction to spending against capital budget Capital expenditure (graph indicator)) Sources of finance  Comment on sources of finance Capital spending on 5 large projects  Comment on capital projects Basic service infrastructure Backlogs overview  Introduction to basic service and infrastructure backlogs  Comment on backlogs

26. COMPONENT C: CASH FLOW MANAGEMENT AND INVESTMENTS Introduction to cash flow and investments Cash flow  Comment on the cash flow outcomes Borrowings and Investments  Introduction to borrowing and investments  Comment on Borrowings and Investments Public Private Partnership

27. COMPONENT D: OTHER FINANCIAL MATTERS Supply Chain Management GRAP Compliance

28. CHAPTER 6 – AUDITOR-GENERAL AUDIT FINDINGS Introduction Component A: Auditor-General opinion of financial statements (previous year)  Auditor General reports Auditor-General Report on Financial Performance Auditor-General Report on Service Delivery Performance Component B:Auditor General opinion (current year)  Auditor General report Auditor-General Report on Financial Performance Auditor-General Report on Service Delivery Performance Auditor General reports on the financial statement (attach report)  Comment on Auditor-General’s opinion  Comment on MFMA Section 71 responsibilities

29. APPENDICES

30. WARD  The new template requires Municipalities to report on information that previously was not reported on in the Annual Report(e.g. National and provincial services, Schools, Clinics, Police station)  Report on the functionality of the Ward Committees  Details of the ward committee meetings held during the year  Information on elected Ward committee members  Capital projects undertaken in each ward  Indicate the top four service delivery priorities per ward and progress

31. APPENDICES ENTITY  Entity are required to provide information to and seek comment from Council  The work of the Entity should be reported  Indicate the functionality of the Entity

32. APPENDICES COUNCILORS  Details of council meetings held  Details of Council members Committees of Council Administrative structure Service connection Backlogs Revenue collection performance by vote and source Conditional grants Capital expenditure, programme by project Disclosure of financial interest Long term contracts and PPP Recommendation of Audit committee Declaration of Loan and Grants