1. Land Records & Land Revenue Administration Initiatives taken and Standard Procedures defined by Government of Gujarat C.L.Meena (IAS Retd.) President, Gujarat Civil Services Tribunal

2. Land Revenue Administration

3. Key Features
Knowledge of Laws , Acts & Policies pertaining to Land Revenue Administration
Training & Development
Implementation
Monitoring

4. Talati Manual
Published on 21st December 2008 with 200 pages divided into 40 chapters

5. Mamlatdar Manual
Published on 1st April 2007 with 386 pages divided into 39 chapters

6. Prant (sub divisional magistrate) Manual
Published on 1st April 2006 with 182 pages divided into 36 chapters

7. Collector Manual
Published on 16th April 2012 with 548 pages divided into 64 chapters

8. Collector Manual was launched by
honorable Prime Minister during his tenure as
Chief Minister of Gujarat

9. Objectives of Collector Manual
To make the administration more sensitive towards the emerging needs of people and to inspire confidence
Promotion of efficiency in subordinate staff/officer and to sustain confidence in leadership.
Streamlining and enforcement of procedures & Leadership strategies for public oriented governance
Administrative supervision and control, record keeping, well being and welfare of people.

10. Collector Manual Collector manual covers-
Revenue ,Land Acquisition, Stamp duty, Registration, Survey & Settlement, Land Reforms, etc with provision and procedures.
Powers given to Collectors under various Laws, Acts and Rules.
Duties of Collectors for citizen centric administration and role as a district coordinator.
Control over other offices in his jurisdiction
Disposal of issues within the defined time frame
Updating of land records and ensuring better protection of the same
Fundamental and important aspects of Land Revenue and its management along with the role of concerned officers and their powers and duties.
Inspection - subordinate staff and offices.
Land and Revenue administration, updating and maintenance of revenue record.

11. Collector Manual ( continued….)
Powers delegated to Collectors under various acts of State and Central government as - Bombay Police Act, Prevention of Anti- social activities Act, 1985 (PASA) (Collector) Essential commodities Act, 1955, Stamps Act ,1958, Registration Act, 1908, Entertainment and Luxury Act, 1977, Mines and Mineral Act and Rules, Entertainment Act, Arms Act, 1959, Labour Act, Child worker Act Bonded Labour Act, Poison Act, 1919, Prevention of Atrocities Act, Defense of India Act, 1980, Explosive Substance Act, 1984, Petroleum Act, 1934, Press and Registration Act, 1967, Bombay Prohibition Act, 1949, Public Premises Act, Rent At, 1974.

12. Compilation of Government Resolutions and Circulars
All the policy level decisions, resolutions and circulars by the government from the time of greater Bombay state till now, were compiled and published in the year 2012.
20 books consisting of 18 subjects with pages were published

13. Training From 16th September 2005 onwards
At SPIPA, training was conducted on a regular basis for Revenue officers including Deputy Collectors, Mamlatdars and subordinate staff.
Every revenue officer had to undergo training at least once in 2 years.
Training material were prepared, published and provided to all the participants.
Special Training programmes were organized in context to Land Acquisition, E-dhara , ATVT and Survey & Settlement.

14. Seminars and Conferences
On a regular basis, Collector’s Conference was organized from 1st July onwards-
Collectors Conference on monthly basis- third Thursday of every month.
Regional seminar for Collectors, Deputy Collectors and Mamlatdars – on Quarterly basis.

15. 35 statements for collectors
On 6th Nov 2006, - 35 formats were defined which all the Collectors have to submit online along with their monthly diary.
The 35 formats includes:
Tour, Audit- Village records, Disposal of pending applications, court-cases and pending files, Encroachment on Government lands, Revenue recovery, Entries in Record of Right, Conversion of Lands for non-agriculture purposes, Inspection of subordinate offices and own office, Matters pertaining to Tribal lands, Promulgation of revenue records, classification of records & land acquisition cases, etc.

16. Inspection Every year - Inspection of all revenue offices.
Inspection of Collector, Prant, Mamlatdar, City Survey & Land Acquisition Officers.
Yearly programme - prepared by Revenue Inspection Commissioner
Revised Inspection guidelines were prepared and issued on 19th June 2005 for Inspection of Revenue offices.

17. Janseva Kendra Checklist Book
Published on 15th November 2008 with 642 pages divided into 91 checklists

18. Citizen Centric Services
Jan Seva kendra - at all the Mamlatdar offices to provide all types of application forms to citizens.
To have similar procedure in all the Jan Seva Kendras
Revenue Inspection Commissioner have prepared application forms covering 91 subjects including the documents to be submitted with the application forms and check list.
The Booklet published also indicates the time limits for disposal of the application forms.

19. ATVT Manual
Published on 27th January 2012 with 528 pages divided into 20 chapters

20. ATVT
ATVT is a single window system for citizen services at Taluka Level started in 28th April2011
Around 201 Lakhs + application are received and disposed off at ATVT JSK.
309 Public Delivery JSK Centers.
193 + Citizen Services of various departments.
32 daily services (to be disposed off same day)
For smooth functioning of ATVT scheme, a manual was prepared & published and was launched by honorable PM during his tenure as CM of Gujarat

21. ATVT – An Approach To empower Taluka Leadership
create a Taluka team at par with district team
enable them in risk taking capacity.
To be the development catalyst
To institutionalize the Taluka campaigns for better future governance. To provide “ maximum governance minimum government”

22. ATVT – An Approach
Use of information technology(ICT) and geographical information system (GIS) for planning and selection of works.
Creation of GIS based unified Taluka portal for effective planning.
Single asset directory linked with GIS information system
Creation of uniform MIS system for all schemes and all departments.
Single window System at Taluka.

23. Gujarat’s Pride…
ATVT is a single window system for citizen services at Taluka Level.
Around 201 Lakhs + application are received and disposed off at ATVT JSK.
309 Public Delivery JSK Centers.
193 + Citizen Services of various departments.
32 daily services (to be disposed off same day)

24. Land Records in Gujarat

25. e-Dhara Primary objective
Complete Computerization of Land Records across the state
Leading objectives
Elimination of manual records
Computer controlled mutation process
Self sustainability
e-Dhara manual was prepared and published

26. e-Dhara Manual
Published on 27th January 2012 with 72 pages divided into 13 chapters

27. e-Dhara
Manual Records of Right (ROR) is replaced by e-Dhara since 2005
Computerized ROR i.e. Village form 7/12, 8a & F6
Computerized ROR available at all e-Dhara Kendras and village panchayats (e-Gram Centers)
Computerized ROR can be accessed online through the web portal
E-Dhara recognized and awarded by Computer Society of India (CSI) in 2006 and 2011
Bank loan entries in ROR done through respective banks
Land acquisition and order entries done through concerned offices

28. SMS Alert An applicant receives SMSes at five stages:
1st when application is received at e-Dhara centre and
a computerized receipt is generated.
2nd when entry number is generated
3rd when 135D notice is generated
4th when S form is generated
5th when Entry decision is in effect

29. Cost effectiveness
Monthly approx. 48 lacs copies of ROR have been per copy aggregating Rs.2.4 crores
Amount itself sufficient for the self-sustainability of the project.
Gujarat has yet not started taking any charge for mutation application.
All staff engaged in the project are government staff

30. Status Copies of ROR- Approx. 48 lacs per month
Internet Access of ROR- Approx. 7 lacs per month
Mutation Entries - Approx. 1 lacs per month
Auto Mutation- Approx per month
Total ROR(e-Dhara) in : 3,96,74,486
Total ROR(AnyRoR) in : 1,36,13,991
Total Mutation Entries in : 11,43,398
Total ROR(e-Dhara) : 25,91,95,419
Total ROR(AnyRoR) : 4,63,14,442
Total Mutation Entries : 1,15,29,172

31. Modules of e-Dhara application
Web-Bhulekh – –
Resurvey–

32. Registration of Documents.
Since 2007, working in 150+ SRO
Software, Training and support provided by NIC
Space and working environment provided by the department
Working staff, computers and other necessary devices are provided by department
Document registration process includes capturing photo and finger print, scanning and issuing certificate.

33. A central solution for Property Registration
Pre-valution
Ownership verification by photo and finger print authentication for agricultural land
Market value/ Stamp Duty calculation based in Ready Recknor ( Jantri )
e-stamping counters at each office.
Receipt generation for registration fees, allotment of document number.
Capture Photo and Thumbprint for all parties.
Scan the registered document
Auto Mutation Generation on final order for agriculture property.

34. e- Jamin ‘e-Jamin’ is an Integrated system of :
‘e-Dhara’ (Land Records Management)
‘Garvi’ (Registration Department)
Survey Settlement
Civil Supply (Ration Card)
and other applications
Initiated in June 2010.

35. Re - Survey

36. Re- Survey
The original survey for the areas under present State of Gujarat had been carried out from
The technology used for the survey was chain and cross staff. The measurements for each field were written on a paper which is known as the Tippan for that particular parcel of land.
The area based on the measurements taken for the land parcel was calculated manually by using a ready reckoner.
What was lacking was the accuracy with regard to the measurements. The survey of lands which was done with the help of technology available at the time - had its own limitations.

37. Re- Survey (continued …)
State is playing a lead role in carrying out re-survey of lands using sophisticated and latest land survey technologies like Differential Global Positioning Systems (DGPS) , Electronic Total Station Machine (ETS), Digital Leveling Machine Network based RoR Software (NIC software) and G.I.S. based spatial data processing software (IGIS software).
Digitized records will be generated after 100% survey of all agriculture lands.
With a view to facilitate the achievement of the physical targets of the resurvey programme- the Re-survey Manual was prepared and published
The Re-survey Manual contains details and clarifications –
Tasks and duties of officers at various levels .
Time frame with respect to reporting structure
Reporting format
All the new records will be digitally maintained. Hence comparison and checking of the old record with the newly generated data and its reconciliation is of utmost importance.  

38. Re-Survey Manual
Published on 24th May 2012 with 294 pages divided into 15 chapters

39. Re- Survey Manual Manual covers:
Pre-survey activities, utilization of ROR data for re-survey work and data entry
Establishment of Ground Control Network ( GCN)
Planning for Re-survey and approval of GramSabha
Detailed measurement of Land
Preparing final revenue record and its checking
Promulgation of Revenue records
Re-survey using Computerized Land Records
Legal provisions for Resurvey under Laws and Rules
Draft tender for Re-survey

40. Salient Features of Re-Survey in Gujarat
State server based 100% Computerized & Digitized records
Textual & Spatial records are integrated
New ROR with Land Parcel Map
Survey is carried out as per ground reality
All features and more than 100 land use are covered
Customized GIS software as per NLRMP guidelines

41. Re- Survey data Figures at a Glance Name No Districts 33 Taluka 247
Villages
18626
Land Parcels + Sub Divisions
1.18 crore
Area ( sq. km)
1,96,000 sq. km.
Area under Re-Survey
1,60,000 sq. km.
Years
5 – 6
Budget
Rs crore

42. Re-Survey Methodology
100% ground truthing methods using DGPS & ETS
Best Accuracy among all three land survey methodology

43. Scope of Re-Survey Pre Survey Activities Survey Activities
Post Survey Activities
Deliverables

44. Ground Survey Create Form A Objection Handling
Fix Geo-Reference Points & Boundary Points
Carryout Corrections in Map & VF 7/12
Create Form A
Obtain KJPs and VF 7/12
Pre-Survey Activities
Pointing on Satellite Image
Field selection of locations
Primary Control Survey
Carryout Field Survey using DGPS/ ETS
Secondary Control Survey
Monumentation of Controls
Tertiary Control Survey
Objection Handling
Publication of Records
Village Map & LPM Generation
Incorporation of Field Meas. (Form B)
Final Village Maps & LPM’s (Form C)
Adjudication
Creation of Seamless Data
Print Registers & Final Village Maps
Issue of Notices

45. Establishment of Ground Control Network
As per the guideline of NLRMP
4 Layer of Grid
Grid Observation by DGPS for required time in static mode ( 72 hours – 12 hours – 4 hours)
Joining of District level point with State level point & adjoining district points
ICONIC point in every district
Special GR for protection of Grid Stones
GCN completed in all 15 Districts

46. Gujarat State Master Control Point

47. Area of Interest point at Khambhisar ,
Sabarkantha ( now Arvalli ) District

49. 16 x 16 km
Primary Grid

51. Tertiary Benchmark 1 x 1 Sq. KM

52. Pre Survey Activities

53. Outcomes expected by GDPS survey
Geodetic network with co-ordinates and sketch of the control points showing their description and location.
District map, Taluka maps, village maps and Land Parcel Maps with lat-long. The map projection and coordinates of the control points will be in UTM grid and WGS 84 datum..
district digital database with layers of various topographical details.
Digitized copies of the Village maps showing features like Survey No. ,
National level unified Village code
Village map with National mapping policy & land use pattern with unique feature code

54. Post Survey Activities
Issue of Notices
Inviting Objections
Redressal of Objection
Promulagation of Record

55. New Format of ROR Village Form 7 with Land Parcel Map

56. Re-Survey progress as on 1-11-2015
Survey Completed Villages
Final Record Prepared 6097
Total Villages
Total Tehsil 248
Record Promulgated2692

58. Hon’ble
Prime Minister
Shri. Narendra Modi
-exploring ETS

59. Thank You