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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Please dial-in: Phone Number: 866.740.1260 Access Code: 2073334 OSPI 21stCCLC Box Set Ordering Webinar 09/11/2015
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Logistics This webinar will be recorded.
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Logistics This webinar will be recorded. Dial *6 to mute yourself. Please stay muted when you are not speaking.
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Logistics This webinar will be recorded. Dial *6 to mute yourself. Please stay muted when you are not speaking. Dial *7 to unmute yourself.
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Logistics This webinar will be recorded. Dial *6 to mute yourself. Please stay muted when you are not speaking. Dial *7 to unmute yourself. Enter a message in the chat box if you need assistance. The chat only goes to the meeting’s chairperson.
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Logistics This webinar will be recorded. Dial *6 to mute yourself. Please stay muted when you are not speaking. Dial *7 to unmute yourself. Enter a message in the chat box if you need assistance. The chat only goes to the meeting’s chairperson. Click the “Raise Hand” button if you wish to speak.
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Objectives Participants will: Learn about changes to the structure and procedures of quality improvement system (QIS) Review history and requirements of QIS Learn about what is included in the Box Sets, how to order, and how to access trainings and supports. Review of next steps and have a chance to ask questions
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Agenda Logistics Introductions and Roles History of QIS work and what is new this year Box Set Concept and what is included Ordering Box Sets Receiving Box Sets and accessing trainings/supports Mailed Materials Training Registration Temperature Check and Next Steps
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering WHAT IS THE YPQI PROCESS? -Research Based quality improvement system -Assess, Plan, Improve -Weikart Canter has partnered with OSPI to gradually build capacity and implement the system since 2009 -In the 2014-15 program year, all grantees participated -This year, 47 grantees and 133 sites
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering General Requirements Cohort 9101112 Box Set PurchaseRRRR Leading Indicator PWD and submission of Improvement plansRRR- Youth Work Methods WorkshopsRRRR Bridge ConferenceOOOR Local Evaluator trained as reliable PQA RaterRRRR Quality Instructional Coaching Workshop O* R Kickoff WebinarRRRR PQA Basics O* R Self Assessment and Scores Reporter WebinarsRRRR Conduct and Submit self and external assessmentsRRRR PQA Planning with DataOOOR Submission of Improvement Plan`RRRR End of Year Staff and Manager SurveyRRRR Ongoing Coaching from SOWA---R o* required for new coordinators and directors
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering WHAT IS NEW THIS YEAR? -Build upon efforts to date to continue to build culture of continuous improvement, -Increased connections to statewide infrastructure/movement -Supports and expectations will vary based on experience (e.g. more supports for new sites) -More regional training offerings -School’s Out Washington will play a larger role in training coordination, coaching, etc -Implementation of new funding model and Box Set Concept
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Technical Assistance and Training Roles OSPI Day to day support and communication with grantees/sites Recruitment and support for trainers Weikart Center Processing of Box Set orders Delivery of core YPQI trainings (PQA Basics, External Assessor trainings, webinars, TOTs) Support for online trainings and scores reporter School’s Out Washington Delivery of on-site Coaching to Cohort 12 sites Training logistics coordination, hosting, and registration Trainer Learning Community Bridge Conference and statewide QIS coordination
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Box Set Concept Box Sets combine training slots, online supports (scores reporter), materials, coaching, etc. Fixed – Each box set has fixed deliverables that vary by cohort (9-12). This is required A La Carte – Each grantee can elect to add additional optional deliverables as needed OSPI will reimburse grantees for: Fixed box sets for each site A set amount (varies by cohort) for a la carte deliverables 2-day live External Assessor training for new evaluators Box sets are ordered by grants, so some grantees may have to process multiple orders
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Box Set Deliverables – fixed and a la carte Deliverables Cohorts 9-10 Cohort 11 Cohort 12 Scores Reporter Account XXX YPQI Kickoff Webinar XXX Scores Reporter Webinars XXX Materials Package XXX Self Assessment Webinar XXX Advanced PWD Webinar X Advanced PWD Live Site team attends, 2 slots Live YW Methods Trainings 2 slots 3 slots PWD Live A La Carte Site team attends, 3 slots Quality Coaching Live A La Carte 1 slot Bridge Conference A La Carte - Recommended 2 slots per site + additional al la carte slots available Coaching Package X Online PQA Basics A La Carte Live PQA Basics A La Carte 1 slot/site + 1 slot/grantee YW Methods Summit Slots? External Assessor Reliability Training - Youth & School Age A La Carte External Assessor Distance Reliability – Youth &School Age A La Carte
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Additional Notes Each site needs to specify use of Youth or School Age PQA (Box set materials vary based on form) Cohort 12 should select one tool based on grade of majority of students Each grantee is required to have a local evaluator endorsed as a reliable rater in the Youth and/or School Age PQA If your sites use both tools, your rater must be endorsed in both New assessors must attend PQA Basics and the 2-day External Assessor Workshop (School Age or Youth) Existing raters must reestablish reliability on an annual basis via a distance/webinar process With multiple grants, you will need to choose which grant to order reliability trainings through
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Box Set Steps Confirm receipt of planning form and instructions Complete Box Set Planning worksheet for each grant Place your box set order via the online form Sept 15 for Cohorts 9-11 Sept 30 for Cohorts 12 Weikart Center will issue an invoice or be in contact to process a credit card payment for the box set. Grantee Directors receive box sets and distribute resources to site teams.
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Completing Box Set Planning Worksheet Review the grantee information and number of sites. Please contact the Weikart Center if there are any mistakes. Review the fixed deliverables that are included in each site box set. Review optional a la carte deliverables and fill in the number of each deliverable. Review the summary of price at the top of the worksheet.
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Placing the Order Go to cohort specific link to access the order form. Please fill out an order for each individual grant Fill in information about your grant (grantee name, number of sites/box sets, number of School Age PQA (K-6) Box Sets, Number of Youth (4-12 th ) PQA Box sets. Make a la carte selections for additional deliverables based on your worksheet (Step 2c above). Complete billing and shipping information. Submit form to complete order by Sept 15 (Cohorts 9-11) or Sept 30 (Cohort 12) You will receive an emailed receipt and invoice or call to process credit card debit will follow Box sets and training slots are not transferable/refundable.
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering A La Carte Items Info for Fixed Box Sets
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering
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Box Set Delivery Grantee Director will receive: Emailed Box Set Cover sheet for each grant with: Training Registration codes Registration links Training dates Timeline Outline of what will be included in mailed box sets Physical Box sets will be mailed to grantee director Printed copy of cover sheet A box for each site (School Age or Youth) Ideas for distributing to sites? SOWA coach will reach out to Cohort 12 Grant Directors
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Training Registration Box Set Cover Sheet will include registration codes (Where applicable) and specific registration links Weikart Center via Ready Talk or TOT registration forms Schools Out Washington Online Registration Each code can be used to register
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering What Happens Next: This webinar will be archived and recording and slides shared Order forms are live and we will begin processing orders as they come in First trainings are coming up quickly so be prepared to register Youth Work Methods Summit #1 – Oct 9 – Yakima Bridge Conference – October 19-20 - Seattle Please be in touch if you have any questions/concerns!
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering Additional Opportunities/Resources New and Improved PQA Scores Reporter! Local TOT Graduates/Trainers SOWA will be convening a trainer learning community Application forthcoming to participate in upcoming TOTs Guidance forthcoming on hosting local trainings and supports/resources
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering INSERT POLL on confidence/readiness
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering LINGERING QUESTIONS?
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*6=Mute *7=Unmute David P. Weikart Center for Youth Program Quality · OSPI Box Set Ordering THANK YOU AND GOOD LUCK! Please complete the webinar feedback survey. Please direct any Box Set Related Questions to Adrienne Bard, Adrienne@cypq.org, 734-714-2512Adrienne@cypq.org
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