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Published byClarence Hutchinson Modified over 8 years ago
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The Business Letter Rich Greco Acceptable Format of the Business Letter
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In General It Should: Show an Attractive Letterhead Be Symmetrical and Balanced Contain: Proper Grammar Correct Spelling Logically Correct Sentences
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The Letterhead Should Contain Your: Name Address Phone Number E-mail Fax Number And Have a Bottom Border (which is no more than 2 inches below the margin)
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The Letter The letter has six (6) parts: 1. The Dateline 2. The Inside Address 3. The Salutation 4. The Message (body of the letter) 5. The Complimentary Close 6. The Signature Block
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The Dateline Month written out, e.g., August 12, 2002 2 to 6 lines below the border of the Letterhead (This allows the writer to adjust for balance) The Date
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The Inside Address The Inside Address should be basically what will appear on the envelope (outside address) 3 to 8 lines below the Dateline (allows for balance adjustment) It should include: Courtesy Title and Full Name Business Affiliation Full Geographical Location e.g. Mrs. June Smith President June’s Bakery 14 Egg Road Sweetness, NJ 15437
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The Salutation Say Hello to the person: Dear Mrs. Smith, Dear Mr. Jones, (exactly) 2lines below the inside address
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Message (body of the Letter) 2 lines below the Salutation Single Spaced Blank Line Between Paragraphs Say what you have to say!
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Complimentary Close (exactly) 2 lines below the last line of the message Yours Truly, For Example: Sincerely, Say Goodbye
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The Signature Block Leave at least 3 blank lines (for the actual signature) Finished Key Your Name (as you will sign it) If You Like, Key Your Title Under Your Name
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The End A Typical Business Letter is attached to the back of the Handouts. Identify each of the items making up the letter
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