1. Chapter 13 Preparing for Travel Abroad Copyright © 2007 by John Wiley & Sons, Inc. All rights reserved

2. Selecting An Oficial Airline  Chosen for reputation, service, safety, lift, security & price  Concessions can outweigh low fares  Cost benefits of early ticketing vs. later itinerary changes  Beneficial for site selection  Benefits received vs. quid pro quo Copyright © 2007 by John Wiley & Sons, Inc. All rights reserved

3. Customs & Immigration  Passports & visas (requirements vary)  Precautions & reactions to lost passport  US more restrictive since 9/11  Immunizations  Shipping help from freight forwarder, customs broker and drayage company Copyright © 2007 by John Wiley & Sons, Inc. All rights reserved

4. Pre-departure Information  Educate participants is a primary responsibility to manage expectations  NTO or CVB can provide brochures  Custom rules vary  Travel security (terrorism, theft, assault) precautions enroute and on -site Copyright © 2007 by John Wiley & Sons, Inc. All rights reserved

5. On-Site Briefing  Brief attendees again on day of arrival or in welcome packet  Include: –Cultural differences –Attire –Services –Shopping –Security & emergencies –Key phrases Copyright © 2007 by John Wiley & Sons, Inc. All rights reserved

6.  What are you protecting? –Safety & security of attendees & staff –Property, proprietary information & financial investment  Risk assessment & analysis –Ask the right questions, “What if?” –Resources – US State Dept., CDC, professional network Copyright © 2007 by John Wiley & Sons, Inc. All rights reserved