1. Lead Agency Meeting Agenda June 12, 2012 1.Matching funds documentation 2.Custodial costs 3.Lead Agency RFQ for SY 13-14 4.DC assignments – ExCEL re-organization 5.End of Year Task/Due dates 6.Insurance Requirements 7.Summer Late Arrival policy implementation 8.Muni Passes 9.UESF side agreement 10.August Institute 11.Instructional Aide requirements 12.Upcoming 21 st Century audit

2. Year End Task/Due Dates EMS attendance for school year by June 15 th Inventory Checklist completed by June 29 th. VERY IMPORTANT – this is in response to audit finding EMS attendance for June summer program by June 29 th APR information for June by June 29 th

3. Year End Task/Due Dates Certificated Teacher timesheets by June 29 th Classified staff timesheets by June 29 th FINAL Invoices by July 20 th – NO Exceptions. ExCEL must submit expenses to CDE by August 15 th to be reimbursed.

4. Insurance Requirements Contracts will be held until the Contracts Office receives insurance certification that meets the requirement A $2 million aggregate for each occurrence under General Liability meets the requirement Insurance is required for subcontractors even if they are paid for with matching funds

5. Late Arrival Policy Implementation Any student who arrives within one hour of the start of the program is considered "on-time". That student should sign in and put in the corresponding time. The student does NOT have to enter a corresponding late arrival code. For any student that arrives more than 1 hour late for program, please indicate the time of their arrival, the corresponding code #, and indicate LA (late arrival) in the notes/comment section of the daily sign in/out sheet.

6. Summer Muni Passes Sites that HAVE picked up their passes: Edward R. Taylor Elementary El Dorado Elementary Herbert Hoover Middle Hillcrest Elementary Lawton Alternative Academy Martin Luther King Academic Middle Visitacion Valley Elementary Visitacion Valley Middle PICK UP BY JUNE 18 th or the passes will be redistributed

7. UESF Side Agreement A side agreement has been made between SFUSD and UESF to allow SFUSD UESF members to be hired by CBOs in the summer. The CBO determines the hourly rate.

8. August Institute – Topics to include: Attendance protocol – early release/late arrival City Span – 101, advanced, and build outs Website – showcase of programs IT Technology – protocols – Acceptable Use Policy Fee based structure- donations Custodial/Permits Invoice/allowable expenses Enrollment package Contract amendments Planning for the future Summer 2012 RPA/Greens/ECR/classified payroll Snack ordering Instructional Aid requirements 33% matching funds documentation

10. Instructional Aide Requirements V-BASP 19: BASP Accountability Staff Minimum Qualifications The LEA/grantee agency ensures that all staff members who directly supervise pupils meet the minimum qualifications for an instructional aide according to the policies of the school district. (EC § 8483.4.)

11. SFUSD Requirements One of the following: An AA degree or higher or Official transcripts reflecting 48 college units and a high school diploma/equivalent or Completion of CBEST and a high school diploma/equivalent

12. July 2012 21 st Century Audit: Supplement not Supplant requirement Review of invoices and determination of whether items are allowed under the grant