1. Experience Sharing on Web Accessibility Virginia Fung Manager- Public Affairs and Communications 30 October 2015

2. Launch of Revamped Website in 2013 Since 2013 Before 2013 Revamped Period: Mid 2012- Late 2013

3. Total Visitors in 2013 - 2015

4. Key Stakeholders Candidates (including SEN candidates) Schools and Teachers Exam Personnel Parents Media and General Public

5. Features of the HKEAA Website 2,000-3,000 No. of webpages 14,000-14,500 No. of PDFs 50 No. of videos WCAG 2.0 Level AA Web Accessibility Standard

6. Web Accessibility Recognition Scheme Receiving “Gold Award” in the Web Accessibility Recognition Scheme in 2014 and 2015

7. Keys to Success Supportive Management Experienced Service Providers Support from OGCIO Support from Stakeholders Collaborative Website Management Team

8. The Challenges are…… Raising the awareness of colleagues on web accessibility Converting 14,000-14,500 PDFs into accessible PDFs Checking and reviewing the accessible PDFs Providing training and support to the members of the internal website management team

9. Website Accessible for All Social Responsibility Legal Responsibility Fairness in the provision of examination reference materials In 2015, around 2,000 candidates applied for special examination arrangements

10. What have we done to make our PDFs accessible? 1. Internal Communications Review of Web Accessibility Standard of the HKEAA websiteProposal to the Management and Meeting with Key DivisionsWebsite Management Team Meeting and Focus Group InterviewsPDFs Conversion Plan ready (2-3months for internal divisions )Training for Website Management Team

11. What have we done to make our PDFs accessible? 2. Training for Staff Contents What is Web Accessibility? Concerns of Persons with Disabilities on Using Websites WCAG 2.0 Success Criteria – Level A, Level AA Hands-on training on Adobe Acrobat and Word Related Resources

12. What have we done to make our PDFs accessible? 3. Reference Materials for Internal Staff OGCIO Web Accessibility Handbook Tips on creating accessible PDFs and Word Documents Web Accessibility Checklist - Word document - PDF - Powerpoint - Video - Audio

13. What have we done to make our PDFs accessible? 4. Support from website developer (4 months by batch) - Alt texts for images - Table elements - Links and Link text - Default language - Document title - Tab and reading order - Page numbering

14. What have we done to make our PDFs accessible? 5. Web Accessibility Audit Code scanning Visual review Assistive technology testing Human Testing

15. What have we done to make our PDFs accessible? 6. Liaison with Disability Group

16. What have we done to make our PDFs accessible? 6. Liaison with Disability Group Remark: The HKEAA is dedicated to adopting accessibility design for the corporate website. However, due to the nature of some of the contents, a number of files are presented in image format, including samples of candidates' performance in the HKDSE Examination. If you have difficulty in reading the images, you may contact...

17. What have we done to improve the accessibility of videos and audio clips? TranscriptCaption

18. What have we done to improve accessibility of videos and audio clips? Transcript

19. Web Accessibility Statement

20. What’s next? Regular Training and Updates for Staff OGCIO Web Accessibility Recognition Scheme Annual Web Accessibility Review Providing powerpoint templates Text-only version for corporate materials (launched in 2014) Including web accessibility requirements in quotation specifications for the production of corporate materials (including videos, audio clips, and documents)

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