1. COLLEGE OF ARTS AND SCIENCES STUDENT SERVICES STAFF MEETING Wednesday, December 12, 2012 10:30 AM – 12:00 PM Toy Lounge

2. AGENDA 1. Welcome and Announcements. Nick Siedentop 2. May Graduation Weekend. Updates and questions. Jane C. Smith, Associate Director, University Events Jill Crowder, Business Services Coordinator, UNC Grounds Joan Roberts-Coleman, Records Service Coordinator Kresha Russell, Carolina Catering Director 3. OBI Student Records Reporting Dashboard overview, Chris Derickson, University Registrar OBI reporting tool and Excel demo, Nick Siedentop, Ben Haven, and Lori Harris

3. 2013/14 Undergraduate Bulletin THANK YOU! November 15:Deadline for Undergraduate Bulletin (UGB) files from departments January:Last Curriculum Committee meeting and Administrative Boards meeting for approving courses and curriculum changes. February 1:Submit files to Publications Services Mid-May:UGB distributed to campus units and Orientation office

4. First Year Seminar: Spring 2013 You can add “instructor consent” to an FYS beginning the first day of classes on Wednesday January 9.

5. First Year Seminar: Fall 2013 Scheduling reminders Enrollment capacity = 24 Instructors who teach their FYS in a format that works best with fewer than 24 students should send a request and explanation to the Associate Dean (fys_dean@unc.edu) Scheduling reminders Enrollment capacity = 24 Instructors who teach their FYS in a format that works best with fewer than 24 students should send a request and explanation to the Associate Dean (fys_dean@unc.edu)

6. First Year Seminar: Fall 2013 Scheduling reminders Add Consent = “No Consent” Drop Consent = “No Consent” Don’t forget to clean up data that rolled from 2129 Scheduling reminders Add Consent = “No Consent” Drop Consent = “No Consent” Don’t forget to clean up data that rolled from 2129

7. First Year Seminar: Fall 2013 Scheduling reminders  Wait List Capacity = 0  Remove notes from previous year (if necessary) Scheduling reminders  Wait List Capacity = 0  Remove notes from previous year (if necessary)

8. First Year Seminar: Fall 2013 Scheduling reminders  All FYS should be scheduled in a standard time slot and should meet at least twice a week. Ex. MWF 10-10:50 AM, TuTh 9:30-10:45AM FYS instructors who seek an exception to this policy should send a request and explanation to the Associate Dean (fys_dean@unc.edu). Scheduling reminders  All FYS should be scheduled in a standard time slot and should meet at least twice a week. Ex. MWF 10-10:50 AM, TuTh 9:30-10:45AM FYS instructors who seek an exception to this policy should send a request and explanation to the Associate Dean (fys_dean@unc.edu).

9. First Year Seminar: Fall 2013 Scheduling reminders  Use Free Format Topic field for secondary title on special topics courses  Select “Print Topic on Transcript” Scheduling reminders  Use Free Format Topic field for secondary title on special topics courses  Select “Print Topic on Transcript”

10. First Year Seminar : Fall 2013 Special Topics (89s) Steps for the Scheduling Officer: Schedule the class in ConnectCarolina using your 89 course (e.g., POLI 89, EXSS 89). Use multiple sections if needed Add secondary course title An FYS can be offered two times as a Special Topics; more than twice it must receive a permanent number (submit in CRAS) If the instructor has never offered the seminar, please send them the FYS link to the online Prospectus Form: http://fys.unc.edu/for-faculty/first-year-seminar-prospectus-form/ Steps for the Scheduling Officer: Schedule the class in ConnectCarolina using your 89 course (e.g., POLI 89, EXSS 89). Use multiple sections if needed Add secondary course title An FYS can be offered two times as a Special Topics; more than twice it must receive a permanent number (submit in CRAS) If the instructor has never offered the seminar, please send them the FYS link to the online Prospectus Form: http://fys.unc.edu/for-faculty/first-year-seminar-prospectus-form/

11. First Year Seminar : Fall 2013 Special Topics (89s) Steps for the Instructor:  Complete the online FYS Prospectus Form and attach a course syllabus (draft) by February 1, 2013 What does the FYS office do with this information? Include faculty bio and seminar description in FYS brochure and FYS website Awards General Education requirement(s) Steps for the Instructor:  Complete the online FYS Prospectus Form and attach a course syllabus (draft) by February 1, 2013 What does the FYS office do with this information? Include faculty bio and seminar description in FYS brochure and FYS website Awards General Education requirement(s)

12. First Year Seminar: Fall 2013 Schedule November 1:Course Schedule Maintenance opens for the Fall Semester (2139). Term rolled from fall 2012. January 25:Course Schedule Maintenance closes for the Fall Semester 2013 at 6:00 p.m. February 1:FYS Office begins assembling FYS brochure based on courses scheduled in ConnectCarolina. Please notify the FYS office if any aspect of an FYS (time, location, maximum seats, instructor, etc) changes after February 1. March 15:FYS Office sends brochure text to instructors for editing. Schedule November 1:Course Schedule Maintenance opens for the Fall Semester (2139). Term rolled from fall 2012. January 25:Course Schedule Maintenance closes for the Fall Semester 2013 at 6:00 p.m. February 1:FYS Office begins assembling FYS brochure based on courses scheduled in ConnectCarolina. Please notify the FYS office if any aspect of an FYS (time, location, maximum seats, instructor, etc) changes after February 1. March 15:FYS Office sends brochure text to instructors for editing.

13. Grade Roster Status Report: Fall 2012 NC_SR_GRADE_ROSTER_STATUS Navigation: MyUNC > ConnectCarolina > Reporting Tools > Query > Query Viewer Select term (2129) and Academic Organization (e.g., GEOG). NC_SR_GRADE_ROSTER_STATUS Navigation: MyUNC > ConnectCarolina > Reporting Tools > Query > Query Viewer Select term (2129) and Academic Organization (e.g., GEOG).

14. Mark your Calendars! Next meeting Wednesday April 10, 2013