1. Presentation Skills CC1HO1 Week 5

2. Outline of the lecture class
Planning
Preparation
Message
Media
Delivery
Common PowerPoint mistakes

3. A. Planning Understand the brief. The objectives of the talk?
– Read carefully, discuss and agree on, specifically what, you are being asked to do.
The objectives of the talk?
The main points you want to make.
A rough draft
Brainstorm

4. The Presentation Setting objectives
Consider the requirements of the audience, what will they gain?
What are your objectives?
Get the audience to agree with your views?
Give information?
Explain something?

5. B. Preparation
Audience - who are the members? How many will be at the event
Understanding - what is their knowledge about the topic you will be addressing?
Demographics - what is their age, gender, educational background, etc.?
Interest - why will they be at this event? Who asked them to be there?

6. Preparation Cont.
Environment - where will I stand when I speak? Will everyone be able to see me?
Needs - what are the listener's needs? What are your needs as a speaker?
Customized - how can I custom fit my message to this audience?
Expectations - what do the listeners expect to learn from me?

7. C. Message Structure Style
The message refers to EVERYTHING a speaker does or says, both verbally and non-verbally:
Structure
Style

8. a. Structure 3 main sections: Introduction Developing your argument
Conclusion

9. 1. Introduction Welcome your audience Identify yourself and topic
State objectives
Give outline of what will be covered

10. 2. Developing your Argument
Consider the time available for your presentation – the structure you use may vary depending on the time available
As your presentation slot will not be long, you will probably want to state your chosen topic at the beginning, then provide supporting rationale

11. 3. Conclusion Summarise the main points discussed
Emphasise the key arguments
Ask the audience if they have any questions
Answer questions from audience, taking into account the time available
Thank the audience

12. Presentation Content Try to make it Interesting To the point
Clearly understood
Appropriate for the audience
Right length for the time available
Achieve your objectives

13. b. Style
formal
informal

14. D. Media Transparencies/slides Power point slides
Video projection/projector handouts

15. How to Convey Your Message
Visible
Use a reasonable size font and a typeface which will enlarge well
Clear
Slides should contain the minimum information necessary
Simple
Visually simplify using design, colour, or overlays

16. What Are Visuals? Graphs Charts Maps Photos Drawings Images models
Video/film
Objects

17. E. Delivery
Speak clearly- don't shout or whisper - judge the acoustics of the room
Say what you are going to say
Say it - remember that "listeners" listen only 25 to 50% of the time
Say what you’ve said - repetition often suggests importance
Deliberately pause at key points

18. Elements during Delivery
Tone of voice
Emphasis
Content
Humour
Speed
Pronunciation and Pitch
Visuals

19. 1. Tone Consider the statement “What are you doing?”
It can be said with a harsh tone and sound like a rebuke
It can be said with a soft tone and sound like a caring query.

20. 2. Emphasis Consider the statement “What are you doing”
Try using emphasis on the bold word:
What are you doing?

21. 2. Emphasis (Contd.) Focuses attention on the action
Implies disbelief/suprise as to what is being done
Suggests the person is at fault
Focuses attention on the action.
Combining emphasis and tone makes messages easily understood

22. 3. Content Actual words are important.
Set them at the correct level for the listener
Avoid technical words, particularly if you are not sure of their meaning
Try to ensure that your words cannot be misunderstood, no ambiguity

23. 4. Humour Can be a useful way of maintaining the listener’s attention
BUT
Can also risk the loss of credibility
Not everyone has the same sense of humour
May risk offending someone

24. 5. Speed Can be used to aid emphasis and structure
to create anticipation
build up momentum before an important point
a pause can also highlight and aid the listener in absorbing a point
a pause can infer deliberateness and thought
‘Um’ and other noises are not pauses

25. 6. Pronunciation and Pitch
Read difficult words aloud before you have to speak in public
Try to avoid using words you are not sure how to pronounce
Pitch is a combination of tone and loudness
it tends to change when people get irritated or angry
A speech with no change of pitch sounds very boring

26. 7. Visuals Keep visuals simple Consider colour coordination
Use large enough type for audience to read at a distance
Do not stand in front of the thing you want the audience to see
Speak to the audience, not the visuals

27. Before Delivery Rehearse your presentation.
To yourself at first and then in front of some colleagues.

28. E. Common PowerPoint mistakes
People tend to put every word they are going to say on their PowerPoint slides. Although this eliminates the need to memorize your talk, ultimately this makes your slides crowded, wordy and boring. You will loose your audience’s attention before you even reach the bottom of your

29. Continued) ..........first slide.

30. 2. Many people do not run spell cheek before theirs presentation – BIG MISTAK!!!!!!!!!!! Nothing makes you look stupid than spelling errors.

31. Too many Bullet Points Avoid Excessive Bullet Pointing Only Key Points
And
Your
Key
Messages
Will
Not
Stand
Out
In fact
Term ‘Bullet Points’
Comes
From
People
Firing
Guns At
Annoying
Presenters

32. Bad colour schemes Clashing Background and font colours can lead to:
Distraction
Confusion
Headache
Vomiting
Nausea
Loss of Bladder Control

33. Practice makes perfect
Practise your presentation - preferably in front of a friendly audience
Time your presentation keep adapting it until you can do it effectively in the time available
Try to appear confident as you do it – even if you don’t feel confident

34. Other Points to Remember
Rehearse
Eye contact
Posture
Gestures
Inflection
Movement
Nerve control

35. Presentation deadlines
The 1st presentation is in week 6 on your progress for your group work (unmarked) and follows on every week
The main final presentation is in week 11, and is of your learning object itself
Make sure both you and your presentation are ready for it

36. Finally ...,
Enjoy yourself - The audience will be on your side and want to hear what you have to say!