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Real Estate Division Request for Proposal 11-65 & 11-66 Pre-Proposal Conference April 18, 2011 1:00 PM Molly Martin, Department of Administration Strategic.

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Presentation on theme: "Real Estate Division Request for Proposal 11-65 & 11-66 Pre-Proposal Conference April 18, 2011 1:00 PM Molly Martin, Department of Administration Strategic."— Presentation transcript:

1 Real Estate Division Request for Proposal 11-65 & 11-66 Pre-Proposal Conference April 18, 2011 1:00 PM Molly Martin, Department of Administration Strategic Sourcing Analyst

2 Agenda General Information Purpose & Scope of RFP Key Dates Proposal Preparation & Evaluation Minority and Women’s Business Enterprises Question and Answer Session

3 General Information Sign-In Sheet for Attendees Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website Hold questions until the end of the presentation –Any verbal response is not considered binding; respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the state.

4 Purpose of the RFP RFP 11-65: The purpose of the RFP is to select a vendor that will provide disposition of surplus real estate. RFP 11-66: The purpose of the RFP is to select a vendor that will provide tenant representative services.

5 Scope of RFP – RFP 11-65 Leila Sublett – IDOA Real Estate Division – RFP 11-66 Steve Harless – IDOA Real Estate Division

6 Key Dates ActivityDate Issue of RFPApril 7, 2011 Pre-Proposal ConferenceApril 18, 2011 Deadline to Submit Written QuestionsApril 20, 2011 Response to Written QuestionsApril 25, 2011 Submission of ProposalsMay 2, 2011 Contract AwardJune 2011

7 Proposal Preparation The state expects respondents to provide cost effective, creative solutions when submitting proposals. –Business & Technical Proposal Contents A cost proposal template has been provided; please return back in Excel format. Buy Indiana Preference, 5 definitions –Status shall be finalized by proposal due date. Attachment C, Indiana Economic Impact –Definition of FTE (Full-Time Equivalent).

8 Proposal Evaluation Summary of Evaluation Criteria: 1. Adherence to Mandatory Requirements –Pass/Fail 2. Management Assessment/Quality (Business & Technical) –45 points 3. Cost (Cost Proposal) – +/- 10 points 4. Indiana Economic Impact –15 points 5. Buy Indiana –10 points 6. Minority (10) and Women Business (10) –Subcontractor Commitment 20 points * 100 Total Points

9 Minority and Women’s Business Enterprises Charles Hill, IDOA MWBE Division Goals for Proposal –8% Minority Business Enterprise –8% Women’s Business Enterprise Complete Attachment A, MWBE Form –Include sub-contractor letters of commitment

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11 Additional Information IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact A.http://www.in.gov/idoa/2467.htmhttp://www.in.gov/idoa/2467.htm Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. B.Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/soswww.in.gov/sos C.See Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.dochttp://www.in.gov/idoa/files/vendor_handbook.doc D.Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xlshttp://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htmhttp://www.in.gov/idoa/2352.htm E.RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link)http://www.in.gov/idoa/2354.htm Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

12 Questions and Answers

13 Thank You


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