1. Project management
Topic 4
Organisation

2. Organisational Structure
Corporate Management
Project Board
Project Manager
Team Manager
Four layers
Corporate Management
Instigates the project and
overall constraints
Project Board
Provides direction for the project
Manages by exception
Project Manager
Day to day management of the project
Team Manager
Manages the specialists

3. Job roles Job descriptions are created to describe:
What authority the job role has
What responsibility the job role has
What assurance responsibility the job role has
Roles can be shared, divided or combined except:
Project manager role cannot be shared
Decision making roles cannot be delegated

4. Project Board Executive, Senior User, Senior Supplier
Appointed by the corporate
Responsible for making key decisions
Committing resources: cash, personnel, equipment
Overall direction and management
Approves major plans and changes
Accountable for the success of the project
Signs off at end of stage
Authorises the start of the new stage
Appoints the Project Manager
Responsible for project assurance
Reports to the corporate
Corporate Management
Project Board
Project Manager
Team Manager
Senior User
Executive
Senior Supplier
Assurance

5. Executive Represents the business interest Responsible for:
Senior User
Executive
Senior Supplier
Assurance
Represents the business interest
Responsible for:
Development and updating of the Business Case
Project Organisation Structure and Plans
Monitoring and controlling progress
Problem Referral
Formal Closure
Post Project Review
Ultimately accountability for the project

6. Senior User
Senior User
Executive
Senior Supplier
Assurance
Represents those who will use or benefit from the final product
Responsible for:
Making sure the requirements are clearly defined and complete
Making sure that the outcome will meet user needs and provide expected benefits
Project assurance from a user perspective

7. Senior Supplier
Senior User
Executive
Senior Supplier
Assurance
Represents those who provide the resources and skills to create the product
Responsible for:
Achieving the required results for the senior user
The quality of all products delivered
Ensuring the products are delivered within budget and time
Realistic design and development proposals
Authority to commit supplier resources

8. Project Assurance
Monitor all aspects of the project and product performance independently of Project Manager
Ensure that standards are adhered to
Continually checks the business case
Ensure that the customer requirements are met
Watch for conflict of interest
Senior User
Executive
Senior Supplier
Assurance

9. Project Manager Responsible for: Day-to-day management of the project
Ensuring the project produces the required products to the required quality standard and on time and in budget
Ensure the projected benefits are met
Managing the project processes – not doing the work
Planning, communicating, quality, monitoring, needs, strategy, team work, changes, funds, customer liaison

10. Team Manager Ensures production of delegated products
on time and in budget
Manages specialist teams
May require specialist skills
Is directed by Project Manager
Reports to Project Manager and Senior Supplier

11. Project Support Provides administrative services
Expertise with planning and control software
Configuration Librarian:
Manages Configurations
Product Support Office:
Permanent team that provides support to many projects