1. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Excel 2010 Comprehensive Chapter 10 External Data, Database Functions, and Side-by-Side Tables

2. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall2 Objectives Get External Data into Excel Create a Query and Use the Query Wizard to Sort and Filter Use DAVERAGE and DSUM Database Functions Use DCOUNT and DGET Database Functions

3. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall3 Objectives Insert a Second Table into a Worksheet Apply Conditional Formatting to Side-by-Side Tables Insert a Screenshot Create Custom Headers and Footers

4. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall4 Get External Data into Excel Get External Data group –Group of commands that enables data to be brought into Excel without copying the data You can import information from: –Access –A Web page –A text file –An XML file

5. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall5 Importing information from Access: –Record Each row stores all of the data about one database item –Field Each column stores information that describes the record –Table Information stored in format of rows and columns Get External Data into Excel

6. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall6 Get External Data into Excel

7. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall7 Get External Data into Excel

8. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall8 Get External Data into Excel

9. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall9 Importing information from an XML file: –Extensible Markup Language (XML) – is a language that structures data in text fields so that it can be read by other systems –XML is a popular method used to exchange data Get External Data into Excel

10. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall10 Create a Query and Use the Query Wizard to Sort and Filter Query –A way of finding records that answer a particular question about the data –Think of it as a question created in a way that Excel can understand

11. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall11 Create a Query and Use the Query Wizard to Sort and Filter

12. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall12 Create a Query and Use the Query Wizard to Sort and Filter

13. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall13 Create a Query and Use the Query Wizard to Sort and Filter

14. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall14 Create a Query and Use the Query Wizard to Sort and Filter

15. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall15 Use DAVERAGE and DSUM Database Functions Database –A collection of data related to a particular topic or purpose Data –Facts about people, events, things, or ideas Information –Data organized in a useful manner Functions –Predefined formulas that perform calculations by using specific values called arguments

16. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall16 Use DAVERAGE and DSUM Database Functions

17. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall17 Use DAVERAGE and DSUM Database Functions Syntax –Arrangement of elements DFunction name –Database—identifies the range of cells where the data is displayed –Field—the field name to be considered –Criteria—the range of cells where the search criteria has been defined

18. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall18 Use DAVERAGE and DSUM Database Functions DSUM function –Sums a column of values in a database that is limited by criteria set for one or more cells Using the DSUM Database Function –In the correct cell, type =dsum( to begin the formula for the DSUM function

19. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall19 Use DAVERAGE and DSUM Database Functions

20. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall20 Use DCOUNT and DGET Database Functions DCOUNT function –Similar to the COUNT function –Within database list, counts the number of occurrences of a specified condition DGET function –Extracts a single record that matches the conditions specified –If more than one record matches the conditions, returns the #NUM! error code –If no record matches the conditions, returns the #VALUE! error code

21. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall21 Use DCOUNT and DGET Database Functions

22. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall22 Use DCOUNT and DGET Database Functions

23. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall23 Insert a Second Table into a Worksheet In Excel, a table can be inserted beside another table in the same worksheet This enables a comparison view of similar sets of data

24. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall24 Insert a Second Table into a Worksheet

25. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall25 Insert a Second Table into a Worksheet

26. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall26 Insert a Second Table into a Worksheet

27. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall27 Apply Conditional Formatting to Side-by-Side Tables Conditional formatting –Makes the data easier to interpret by changing the appearance based on its value Icon sets –Sets of three, four, or five small graphic images that make the data visually easier to interpret

28. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall28 Apply Conditional Formatting to Side-by-Side Tables

29. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall29 Insert a Screenshot Screenshot –An image of an active window on the computer that can be inserted into a worksheet

30. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall30 Insert a Screenshot

31. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall31 Create Custom Headers and Footers You can create custom header and footers by inserting: –A logo –Text –Date and time –File name –Sheet name –Page number –File path

32. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall32 Create Custom Headers and Footers

33. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall33 Create Custom Headers and Footers

34. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall34 Covered Objectives Get External Data into Excel Create a Query and Use the Query Wizard to Sort and Filter Use DAVERAGE and DSUM Database Functions Use DCOUNT and DGET Database Functions

35. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall35 Covered Objectives Insert a Second Table into a Worksheet Apply Conditional Formatting to Side-by-Side Tables Insert a Screenshot Create Custom Headers and Footers

36. with Microsoft Excel 2010 © 2011 Pearson Education, Inc. Publishing as Prentice Hall36 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall