1. Planning for Operations SKA Engineering Meeting 2015 Prof. Gary Davis 10 th November 2015

2. The Operations Planning Team Gary Davis Director Corrie Taljaard Engineering Operations Antonio Chrysostomou Science Operations

3. The Operations Planning Team Director General Director of Ops Planning Head of Project team

4. Previous work The big issues Current work –Operations concept –Operations plan –Data flow Future work Outline

5. Concept of Operations Operations Working Group (chaired by Douglas Bock) Rev 02 issued May 2015 Previous Work

6. Operational Principles Previous Work Approved 25 th July 2013 Amended 29 th October 2013

7. Operational Principles 3.The purpose of the SKA Observatory will be to enable scientists to pursue world-leading scientific programmes, to organise and conduct improvements and upgrades of the SKA telescopes in order to provide and maintain facilities that are at the forefront of science and technology, and to ensure the protection of the SKA sites for the SKA and future radio telescopes. Previous Work

8. Operational Principles 6.The expected lifetime of the SKA Observatory is 50 years. Previous Work

9. Access Principles based on scientific merit single time-allocation process proportional to contribution limited access for non-member states data products to be made globally available after a suitable proprietary period …policy to be defined in detail Previous Work

10. Late start to operations planning Structure of the organisation  Hosting arrangements in AUS/RSA Role of Regional Centres  Challenge of “Big Data”  Reliability & maintenance  Power Operations budget  Precursors: integration of MeerKAT and operational experience The Big Issues

11. Operational Model support both large, multi-year programmes (KSPs) and conventional PI projects 24-hour operation; service observing; automated, flexible observing queue “observing factory” ToOs and transients; subarrays and commensality high level of user support on-the-fly maintenance and repair RFI constraints; minimal staff on site Current Work

12. Logistics Engineering availability requirement: >95% capacity for >90% of the time modelling of failure modes and reliability to inform maintenance plan and staffing requirements RAM report and FMECA reports are CDR deliverables two new draft documents to be issued imminently: –Support Concept –RAM Allocations Current Work RAM/ILS Modelling and Maintenance Planning Wed 13:30

13. Operations Concept Document to describe operational model to specify additional Level-1 requirements from the operations perspective draft to be issued soon for comment – input from design consortia welcome Operations Concept Review planned Q1 2016 approval of new requirements through ECP process Current Work

14. Operations Plan –Contents: Operational model Structure of the organisation  Staffing Budget  –For presentation to the Board along with Construction Proposal (Jan 2018) Current Work

15. Unique challenge globally-distributed project return on investment no perfect solution Status discussed at Board in July going to Board next week for approval Context steady-state operations SKA1 designed, built, commissioned and fully operational (2023 on current planning) assume IGO is in place Structure of the Organisation

16. Some relevant principles: The SKA is one observatory and must present a single, seamless interface to the user community. –the “one observatory” model The structure should be designed to optimise the operation. Duplication of staff should be minimised. Common functions should be based at the GHQ. CSIRO and SKA-SA will have built up experience of operating telescopes on the two sites; SKA must retain access to this experience. Structure of the Organisation

17. SKA Observatory Corporate Functions Observatory Operations Development Programme

18. Structure of the Organisation SKA Observatory Corporate Functions Observatory Operations Development Programme SKAO AUS Office GHQSKAO RSA Office

19. Structure of the Organisation SKA Observatory Corporate Functions Observatory Operations Development Programme SKAO AUS Office GHQSKAO RSA Office AUS Operator RSA Operator Site & engineering operations Science operations

20. Structure of the Organisation SKA Observatory Corporate Functions Observatory Operations Development Programme SKAO AUS Office GHQSKAO RSA Office AUS Operator RSA Operator Science Processing Centre Science Processing Centre

21. Structure of the Organisation SKA Observatory Corporate Functions Observatory Operations Development Programme Data centres Development centres SKAO AUS Office GHQSKAO RSA Office AUS Operator RSA Operator Science Processing Centre Science Processing Centre

22. Structure of the Organisation Non-host Members SKA Observatory Corporate Functions Observatory Operations Development Programme Data centres Development centres SKA Council SKAO AUS Office GHQSKAO RSA Office AUS Operator AUSRSA Operator UK Science Processing Centre Science Processing Centre

23. Structure of the Organisation Non-host Members SKA Observatory Corporate Functions Observatory Operations Development Programme Data centres Development centres SKA Council SKAO AUS Office GHQSKAO RSA Office AUS Operator AUS Site Entity AUSRSA Site Entity RSA Operator UK Science Processing Centre Science Processing Centre

24. Structure of the Organisation Non-host Members SKA Observatory Corporate Functions Observatory Operations Development Programme Data centres Development centres SKA Council SKAO AUS Office GHQSKAO RSA Office AUS Operator AUS Site Entity AUSRSA Site Entity RSA Operator UK Site Entity Science Processing Centre Science Processing Centre

25. Structure of the Organisation Non-host Members SKA Observatory Corporate Functions Observatory Operations Development Programme Data centres Development centres SKA Council SKAO AUS Office GHQSKAO RSA Office AUS Operator AUS Site Entity AUSRSA Site Entity RSA Operator UK Site Entity Science Processing Centre Science Processing Centre NOT YET APPROVED

26. Strategy bottom-up approach opex estimate was a PDR deliverable from consortia designs should minimise whole-life costs additional costs to be estimated PDR-level estimate to be presented to Board in April 2016 updates to every subsequent Board meeting final, CDR-level estimate will be presented to Board for approval along with Construction Proposal (January 2018) Budget team me, Douglas Bock (AUS), Adrian Tiplady (RSA) Operations Budget

27. Operational Principles 20.The SKA Observatory will calibrate SKA data and make science-ready data and ancillary products available to the users. 21.The SKA Observatory will provide an archive with a data management system to support data- intensive astronomy. 22.The SKA Observatory will provide user support and tools to enable exploitation of SKA data. Current Work

28. Data Flow construction project capped at €650M scope of work includes generation and storage of data products in AUS/RSA it does not include delivery of data to users or further processing essential for full science exploitation of the SKA Data Flow Advisory Panel set up by Board in July will report back to Board in April 2016 ToR distributed to consortia Current Work

29. Panel members: Current Work Australia Sarah Pearce South Africa Jasper Horrell Peter QuinnRuss Taylor CanadaChris LokenUKPaul Alexander ChinaMeng Zhao SKA Office Gary Davis IndiaNiruj MohanMiles Deegan ItalySergio Molinari External Ian Bird Netherlands & SwedenMichael WiseJack Dongarra New ZealandMelanie Johnston-HollittBrian Glendenning

30. Operations & Access Working Group to develop input to IGO negotiations led by Sarah Pearce, CSIRO Science commissioning Early Science Best practice Future Work 2016