1. Lesson 1: Exploring Excel 2013

2. 2 Learning Objectives After studying this lesson, you will be able to:  Explain ways Excel can help your productivity  Navigate around the Excel window and issue commands  Enter text and numbers into cells  Distinguish between a text and a number entry in a cell  Save, “Save As,” and close workbooks

3. 3 Presenting Excel 2013 Ways to use Excel  Budgets  Lists  Tables  Tracking information  Charting data

4. Exploring the Excel Window 4

5. Mousing Around in Excel The mouse pointer shape determines function 5 Can you find all eight different mouse pointers in this figure? Note! The active cell in this figure is A1.

6. 6 Navigating with the Scroll Bar Arrows let you scroll line by line. Drag the scroll box to control your scroll. Click the scroll bar to move one screen view at a time. Tip! Remember that when you navigate with the scroll bar, the active cell does not change. The vertical and horizontal scroll bars both work the same way.

7. Tabs, Ribbons, and Toolbars 7 Ribbon Tabs Quick Access Toolbar Note! Notice that you can add icons to the Quick Access Toolbar. You can also add custom tabs to the Ribbon.

8. The File Tab The File tab gives you access to commands that allow you to:  Perform file management tasks  Choose options to control how you work with Excel 8

9. 9 Contextual Tabs Contextual Tabs appear in context with the task being performed

10. 10 Dialog Box Launcher When you click the dialog box launcher in the Font group, the Format Cells dialog box will open with the Font tab displayed.

11. Hide the Ribbon Create more room on the screen to work... 11 Expanded view Collapsed view

12. Entering Data Types of data  Constant values or formulas Completing cell entries  Press the Enter or tab keys  One of the four arrow keys Enter and Cancel buttons 12

13. Entering Data Deleting and replacing entries  Click a cell and press the delete key.  Type new data in a cell and complete data entry. Long text entries 13 All of the text is contained in cell A1

14. Working with Numbers The Number group on the Home tab allows you to choose how numbers in selected cells will appear. 14 The dialog box launcher opens a window where you can choose from additional options to format your numbers.

15. Decimals and Negative Numbers Always type a decimal point if the number you are entering requires one. Precede a negative number entry with a minus (–) sign or enclose it in parentheses ( ). 15

16. Saving Workbooks Save: Used for files that have already been saved, replaces a copy in the same place with the same name Save As: Used to save a file for the first time, save a file with a new name or in a new location 16 These commands are accessed via the File tab of the Ribbon.

17. Closing Documents The File Tab menu contains the Close command Close command closes a workbook window but leaves Excel open. 17 Note! If changes were made since the last Save, Excel asks to save before closing.

18. Exiting From Excel The Close button can be found at the top-right corner of the Excel window. Closes the Excel program and all open workbooks Prompts you to save if you have unsaved edits 18 The Close button

19. Lesson 1: Exploring Excel 2013