1. CDL and Portico Ivy Anderson California Digital Library ICOLC Spring 2006 Philadelphia

2. Why Do We Care about E-journal Archiving? To protect our investment CDL licenses 6,876 e-journals on behalf of ten UC campuses, comprising: 80% of UC libraries’ shared investment in e- resources ($19+ million) 33% or more* of overall materials budgets at all 10 campuses * centrally-purchased titles only

3. Why Do We Care about E-journal Archiving? Print cancellations are accelerating Shared print archives are an inadequate substitute Declining perceived value extremely low use & relatively high processing costs Better uses for collection funds E-versions are diverging from print Relying on publishers is a bad idea Some backfile is already becoming orphaned

4. Why Not Do It Ourselves? UC Digital Preservation Repository (DPR) 2004 report outlined a plan for experiments in ejournal archiving, but: Too expensive Too hard UC-created content is our first priority / responsibility Other material at greater risk of loss No local access mission to justify / require a local data store Better suited to a community endeavor

5. Why Portico Trusted repository with access triggers Opportunity to test the model and contribute to its development Portico has good ingredients for success Backing / Imprimatur Relationships Infrastructure 25% founders’ discount for five years (in 2006 only) Portico already has publisher commitments for 50% of UC shared e-journals

6. Mitigating Risk: Scope 45% of UC Tier 1 (Systemwide) Licensed Journals Covered by the Portico Service Number of UC Tier 1 licensed journals covered by Portico: 3,066 -- 45% Number of UC Tier 1 licensed journals not covered by Portico: 3,810 -- 55%

7. Mitigating Risk: $$$ 57% of UC Tier 1 Licensed Journal Expenditures Covered by Portico Service Dollar amount / percent of UC Tier 1 licensed journals covered by Portico: $10,625,287 -- 57% Dollar amount / percent of UC Tier 1 licensed journals not covered by Portico: $8,141,652 -- 43%

8. Dark vs. Light Portico tried to go light and failed due to publisher resistance Deferred access model allows Portico to concentrate on archival functions Funding = accountability Archiving is what Portico is being paid to do Good audit procedures will be key

9. Portico Access Triggers: Time-Delayed Lighting? For all Portico subscribers: When a publisher ceases operations and titles are no longer available from any other source. When a publisher ceases to publish and offer a title and it is not offered by another publisher or entity. When back issues are removed from a publisher’s offering and are not available elsewhere. Upon catastrophic failure by publisher delivery platform for a sustained period of time. Prior subscription to the affected content is not necessary for access Prior subscribers to content only: Post-cancellation access in case of termination All participating publishers but one have agreed to this

10. Portico Fees Publishers Modest annual fee based on total journal revenue from all sources $250 - $75,000 Libraries Tiered fees based on total annual library materials expenditure (LME) - $24,000 maximum Library systems: ‘common ratio’ based on LME of flagship library Consortia: 7.5% discount [sic: now 5%?]

11. Portico Costs at UC

12. Portico Content and Status Eight publishers so far Am Anthro Society, Am Mathematical Society, Elsevier, BE Press, OUP, Symposium Journals, UKSG, Wiley 3,000 titles committed all back to v.1 in “fact or principle” Launch planned Summer 2006 Won’t be much there, there AMS journals are initial focus

13. Participation Practicalities Sign Portico License Agreement Develop audit routines / tools Monitor publisher participation / content development Track title volatility Will Portico become an access repository for orphaned titles? Determine requirements for Cataloging Linking ERMS record-keeping

14. When Can We Stop Shared Print? As soon as we start paying Portico? When the relevant content is in Portico? When Portico achieves self-governance status (2-3 years)? When auditing and certification measures are reliably in place? We’ll know it when we see it?