1. USCRN Documentation Objective An accessible, timely and complete historical reference for the U. S. Climate Reference Network.

2. Documentation Program Budget initiatives Program Development Plan MOUs draft Site License Agreement and DOC cover letter ATDD OSD USDA (future - soil temps) NEPA Authorization & letter from EASC Sample checklist Functional Requirements Document Systems Engineering Requirements Funding documents

3. Documentation…. (cont’d) Site selection Site Information Handbook Site Identification, Survey & Selection Plan Sample Site Licensing Agreement Site operations Site Survey Site Licensing Agreement NEPA checklist Photographs Satellite images Decision Paper Onsite Maintenance Guide

4. Documentation…. (cont’d) Instruments Summary description with justification Manuals and descriptions Calibration equipment and procedures Maintenance guidelines Calibrations Descriptions of the traceable calibration standards for each value

5. Documentation…. (cont’d) Stations Station metadata including Latitude, longitude, elevation Instrument maintenance record Station climatology Quality Assurance and Quality Control Program code Documentation Related Research Site density study Bondville experiment Sterling precipitation study HPRCC/SRCC Relative Humidity Study NCAR study

6. The Documentation Team? Network Monitoring Team Access Team Ingest Team Archive Team Communication, coordination, and accountability Site Selection Team

7. Activities since March 1, 2002 Identified acceptable formats and established the number of copies of paper documents required for the official archive. (with AAB) Received initial instrument and equipment documentation: summary descriptions and justifications manuals calibration and installation procedures photographs ( with ATDD ) Made site selection information and instrument documentation available via anonymous ftp or the web. ( with DAB ) Described which documentation falls under the File Plan and which under the archive. ( with AAB and NARA )

8. Activities…. (cont’d) …coordination of receipt, storage and disposition of documentation including timely access via the USCRN website. ( with CDMP and DAB ) …development of procedures to ensure that different types of documentation can be accommodated within the official archive. ( with AAB ) Ongoing… …development of a system to track USCRN program wide activities. ( with ATDD )

9. …identification and analysis of documentation processes to be coordinated with partners in USCRN activities including: Configuration management Site maintenance Project task tracking Documentation archiving and disposition Access to site and instrument documentation Activities…. (cont’d) Ongoing…

10. Documentation Team… The Real Deal! Network Monitoring Team Access Team Ingest Team ATDD Archive Team NARA OSD Site Selection Team