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Published byEdmund Cook Modified over 9 years ago
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IRBNet The implementation of IRBNet will assist the UTEP community to comply with UT System Policy UTS 108 on Affiliation Agreements. IRBNet will provide secure, web-based collaboration tools to support the submission request, management, review and processing of Educational Experience Affiliation and Program Agreements This guide will assist the requestor with UT standard and Non-UT standard Affiliation Agreement submissions. UT Standard submissions must be entered three months prior to effective date to allow for external processing time Non-UT submissions must be entered six months prior to effective date to allow for internal and external legal review/processing All required standard UT forms are readily available within IRBNet for downloading, viewing, filling out and uploading for submission. 1
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IRBNet Initial Submission Training Tool After reviewing this presentation, a submitter will know how to: Log into IRBNet Access the Study Manager Build an Electronic Package Share a Package with Designated Personnel Communicate with Your Team Sign the Submission Submit the Package for Review/Processing Access Final Executed Documentation 2
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Study Manager: This view provides you with a quick access to all of your projects. 4
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5 Click on “New Project” to create and submit an Affiliation Agreement
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Build Your Project Package Step 1: Provide basic information about your project Facility Name, City, State College Program/Department Program Director/Coord inator 6
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Omit Step 1 7
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Attach Document Please enter the document description as: 1.Facility Information Form (FIF) 2.Educational Experience Affiliation Agreement (EEAA) 3. Program Agreement (PA) OR If a non-UT form is requested by Facility: 1.Upload Facility Information Form (FIF) 2. Non-UT Facility Form Choose “OTHER” 8
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Facility Information Form (FIF) Educational Experience Affiliation Agreement (EEAA ) Program Agreement (PA) 9 If a non-UT form is requested by Facility: 1.Upload Facility Information Form (FIF) 2. Non-UT Facility Form
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Submitter /Author will share the submission with required personnel. Once received, all respective parties will review and electronically sign the submission. 10
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11 Automatically defaults to UTEP, click on “Select Organization”.
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Once the appropriate person has been found in the directory, grant that person “FULL” access and enter the following comment, “The required documents for a Program Agreement have been uploaded. Please review at your convenience and secure your review with an electronic signature”. 12 Enter the 1 st three letters of the person’s last name
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The submitter will sign as “Author” and route to appropriate personnel. Department Heads/Coordinators who are not ‘submitters’ will sign as “Department Representatives” and the Dean will sign as “Department Head”. 13
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Submit Your Package for Review Please ensure to select the correct “Board”. In this case look for University of Texas at El Paso Affiliation Agreements 14
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Submit for Processing Select submission Type: 1.New Agreement 2.Amended /Modified Agreement 3.Termination 15
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Receive Your Package Status Review decisions are available in real time from your Project Overview. 16 Click on “Review Details” for more details.
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Details include Agenda Date, Review Type, Status, Effective and Expiration Dates, and Board Documents. 17
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Study Manager Examples of UTEP Submissions 19
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In Summary Reminder: Standard UT submissions must be entered three months prior to effective date to allow for external processing time and Non-UT submissions must be entered six months prior to effective date to allow for internal and external legal review/processing Once an agreement has been executed, IRBNet will provide effective and expiration dates. IRBNet will also provide EXPIRATION notices at 60, 30 and 10 days For further training and/or assistance, please contact Athena Fester at (915) 747-8841 or via email at afester@utep.eduafester@utep.edu 20
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