1. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. TeammateTime Store Manager Training Module 2: Time & Attendance

2. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 2 Agenda Daily time and attendance tasks, such as: –Editing a timecard –Fixing unpaired punches –Entering non-worked hours (sick, vacation) –Reviewing punch edit approvals Steps to close a pay period Quick Pay Requests and running reports

3. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 3 Tour of the Site Manager You perform most daily tasks from the Home tab and manage teammate profiles from the Employee tab. Perform tasks by clicking buttons (also called “widgets”). A red number on a button means there is something for you to read or do. Buttons for related tasks are grouped under menus or “task flows.”

4. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 4 Daily Productivity Report When you first log in to the Site Manager, take some time to become familiar with the information on the Daily Productivity Report.

5. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 5 Daily Overview Click the Daily Overview button to see the shift schedule and punches for the current day.

6. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 6 Daily Overview Click the name of a teammate to view or edit the teammate’s timecard. The Daily Overview page displays today’s scheduled teammates, their punches and current status. Hover over a warning icon to see the punch exception message, such as “Long Meal.” You can change the date here.

7. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 7 To edit a punch, click in the Time field and type the time. Use the Call Off button to cancel a shift or the No Show button to log a no-show. When done, click Submit. Note: To close without saving changes, click Cancel. Edit a Timecard

8. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 8 Edit a Timecard Click the Audit Reason drop-down arrow, select the reason you made the edits, and then click the OK button. Note: All timecard edits and approvals will be done electronically in TeammateTime. This replaces the timecard edit tracking sheet. Important: If you enter a punch for today’s shift, you need to close the Web Clock and launch it again. Each time the you launch the Web Clock, it gets updated information from TmT.

9. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 9 Awaiting Approval Teammates can submit requests to swap shifts. If you see a red number on the Awaiting Approval button, click the button to review and approve/deny the requests.

10. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 10 Unpaired Punches Click the Unpaired Punches button to view and fix the unpaired punches.

11. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 11 Unpaired Punches To fix a teammate’s unpaired punch, click the teammate’s name.

12. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 12 Unpaired Punches Look under the Raw Punches tab. In this example, the teammate tried to punch out at 5:41pm. This punch was rejected because it was more than five minutes later than scheduled. The teammate got a “Too Late to Clock Out” message and should have requested a Manager Override.

13. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 13 Unpaired Punches In the Time field, type the missing punch, and then click Submit.

14. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 14 Unpaired Punches Remind your teammates to review and approve or reject punch edits. They should refer to their Quick Tips for instructions. Click the Audit Reason drop-down arrow, select the reason you made the edits, and then click the OK button.

15. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 15 Time Off Requests Click the All Time Off Requests button to view the requests. From the All Time Off Requests button, you can approve or deny time off requests as well as enter time off requests on a teammate’s behalf.

16. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 16 Approve Time Off Requests Click the Request Calendar tab to view all Time Off Requests in a calendar view. Note: Time off accruals and tracking began Jan 1, 2012. This is done in TeammateTime for non-exempt teammates and in Self Service for exempt teammates.

17. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 17 Approve Time Off Requests Click the Pending tab to return to the list of requests pending approval.

18. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 18 Approve Time Off Requests To view a time off request, click the teammate’s name.

19. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 19 Approve Time Off Requests Review the request. You can also click the Peer Requests tab to see other time off requests that conflict with this one. In the New Comment field, type any comments to the teammate. Click the Approve or Deny button.

20. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 20 Punch Exceptions Exceptions will be generated when teammates clock in more than five minutes early or late or clock out more than five minutes late.

21. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 21 Punch Exceptions Note: From your dashboard in the Core, you can run the Scheduled vs. Actual report, which shows punch exceptions and variance in minutes.

22. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 22 Approaching Overtime Click the Approaching Overtime button. The Approaching Overtime button displays the number of teammates who are approaching overtime for the current week.

23. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 23 Approaching Overtime The Projected hours shows how many hours a teammate is projected to have by the end of the week based on what they’ve punched and what they are scheduled to work for the rest of the week. The number is red if the teammate is approaching time-and-a-half pay.

24. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 24 Timecard Summary The Timecard Summary button gives you access to view teammate timecards and edit punches.

25. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 25 Timecard Summary Click the teammate’s name to view the teammate’s timecard summary for the week.

26. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 26 Timecard Summary Click a day to view and edit the timecard. Notice that you are now on the Employee tab. Click the Home tab to return to your Home menu.

27. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 27 More Tasks Click the More Tasks menu button to expand the menu.

28. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 28 Non-Worked Hours The Non-Worked Hours button allows you to enter pay adjustments for non-worked hours, such as sick time. Click the Non-Worked Hours button.

29. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 29 Non-Worked Hours Click the Add Adjustment button. Then click the teammate’s name in the list.

30. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 30 Non-Worked Hours Click Submit. Fill in the form: Date: Enter the date the non-worked hours occurred. Job: Select the TM’s job from the list. Type: Select from list, such as Sick or Vacation. Amount: Type the hours. Reference: Enter the date the non- worked hours occurred. Comment: Enter any notes. Fill in the form: Date: Enter the date the non-worked hours occurred. Job: Select the TM’s job from the list. Type: Select from list, such as Sick or Vacation. Amount: Type the hours. Reference: Enter the date the non- worked hours occurred. Comment: Enter any notes.

31. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 31 Pay Exceptions Click the Special Pay Exceptions button to view and approve payment for missed breaks. In some US states, such as California, we are required to pay for breaks. If a teammate did not take a full break when required, a red number will display on the Special Pay Exceptions button.

32. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 32 View Forecasts Click the View Forecasts button to view Forecast data.

33. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 33 Before Closing a Pay Period Before closing a pay period, review the status of timecard edit approvals. You need to go into the Core to do this.

34. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 34 Punch Edit Approval When you edit punches, make sure the teammates know they need to review and approve the punches in MyTmT. Teammates should discuss with you any concerns they have with the edits. (If you cannot reach an agreement, the teammate may reject the punch – instructions are in the Teammate Quick Tips.) Before closing the pay period, go to Core and click the Punch Edit Approval task to review the status of approvals.

35. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 35 Punch Edit Approval The Punch Edit Approval page is read-only for managers. Review the status of each punch edit approval. Click the Pencil icon to view comments entered by the teammate. Teammates should always enter a comment when they reject a punch. If possible, teammates should approve all punch edits before the close of the pay period. However, if they do not you can still close the pay period; teammates will be paid based on the edited punches.

36. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 36 Close Pay Period The Close Pay Period menu in Site Manager provides a workflow for closing the pay period each week. Important: You cannot close a pay period before the pay period is over. Click the Close Pay Period menu button to expand the menu.

37. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 37 Close Pay Period: Unpaired Punches If a red number appears, click the Unpaired Punches button and fix the unpaired punches. After fixing all missing punches, the Run Pay Engine button becomes active.

38. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 38 Close Pay Period: Run Pay Engine Click the Run Pay Engine button. An icon on the button will spin as the engine runs. After the spinning icon on the Run Pay Engine button changes to a green checkmark, the Timecard Summary button becomes active.

39. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 39 Close Pay Period: Timecard Summary Click the Timecard Summary button. Review the timecard summary. Make any necessary edits to the timecards. Important: Borrowed teammates do not display on the Timecard Summary in Site Manager. You must run the Pay Summary report in Core to see borrowed teammates. The borrowing store must close the pay period before the borrowed teammate’s home store. If the home store closes first, the borrowing store cannot edit the borrowed teammate’s time.

40. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 40 Close Pay Period Click the Close Pay Period button. An icon on the button will spin while the pay period is closing and data is being exported to Payroll. After clicking the Timecard Summary button, a green checkmark displays on it and the Close Pay Period button becomes active.

41. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 41 Close Pay Period Note: To re-open a closed pay period, contact Payroll. When the pay period has finished closing, a green checkmark displays on the Close Pay Period button. All buttons in this workflow become grayed out until it is time to close the next pay period.

42. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 42 Quick Pay Request & Reports Let’s briefly look at the following in the Core: Quick Pay Requests Running Reports

43. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 43 Quick Pay Request Some US states require immediate payment after termination. In this situation, you should submit a Quick Pay Request. From the Core, type “quick” in the Quick Find box and click Quick Pay Request. Then, follow the instructions in your TmT Manager’s Guide.

44. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 44 Reports On the dashboard of the Core, click Scheduled vs. Actual. From your dashboard in the Core, you can access a number of reports. For instance, the Scheduled vs. Actual report compares what was scheduled to what was punched.

45. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 45 Scheduled vs. Actual Report Select the Pay Period you want to view. Click Run Report. To run the report for a specific teammate, choose Employee in the Select By field and choose the teammate in the All field. In the Select field, choose Pay Period.

46. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 46 Scheduled vs. Actual Report Click the Print button to print the report.

47. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 47 Review In this session you learned: Daily time and attendance tasks, such as: –Editing a timecard –Fixing unpaired punches –Entering non-worked hours (sick, vacation) –Reviewing punch edit approvals Steps to close a pay period Quick Pay Requests and running reports

48. © 2008 General Parts International, Inc. Written permission is required to copy or forward to anyone other than the intended recipient. Slide 48 Questions?