1. TANZANIA FELLOWSHIP OF EVANGELICAL STUDENTS (TAFES)
PRINCIPLES OF GOAL SETTING AND PROGRAMME PLANNING/ ACTIVITIES PLACE: MZUMBE FACILITATORS: SUZANA SAMSON AND LAZARO BUSAGALA NEHEMIAH: 4:16-18, Genesis:6:14-16

2. Presentation outline Definition of key concepts
Principles for setting goals
Why planning

3. Goal Goal: "the state the person wishes to achieve".
It is also defined as 'the end towards which effort is directed
Programme is a set of proposed projects in a particular area. It is also defined as a combination of activities to meet an end objective.
An activity is a discrete task undertakes to make or deliver a product/service,

4. Levels of objectives
Goal: Highest level of objectives which addresses the project contribution to the program objectives or the expected impact (TAFES Mission)
Specific objective:The purpose of the project, it measures if the project has been a success or not (CUs objectives)
Outputs:Products or services that are expected to be delivered by the project to the target group after undertaking a number of activities (CUs planned targets).

5. Steps for goal setting (SMART)
Choose a specific goal and write it down
Decide a time when your goal will be achieved
Develop a plan to achieve your goal.
Visualize yourself accomplishing your goal (Monitor progress).
Work hard and never give up.
Self-evaluate.

6. Identifying challenges and opportunities
Opening up a broad range of challenges and opportunities is important in the strategic planning process.
Brainstorm on the Challenges and Opportunities in the Ministry (CUs level and Regional level) (5 mins)

7. If not addressed soon, there could be adverse consequences
Needs to be tackled before other priorities can be addressed
Will be welcomed by clients or other key stakeholders, so should be addressed in order to build goodwill 7 7

8. Can potentially have a large impact on making people Disciples
There is a good chance that we will be able to achieve it (and it is doable when we consider available resources)
There is enough strong commitment among us to see it through; to move it from the idea stage, in spite of workloads and other priorities, to implementation and action
Can potentially have a large impact on making people Disciples 8 8

9. Planning
Planning is a process of creating a frame of reference for operational decisions
No project can succeed without setting goals for the project quite early during the planning phase.
Therefore, planning is the process of setting objectives and devising actions to achieve those objectives
A project plan is a tool that can guide a project manager towards the maximum chances of success.

10. Planning Cont. Importance of project plan
Shows the individual activities that have to be implemented in the project/programme
Helps in monitoring and evaluation (intended outputs are they achieved at a certain time)
Helps to prepare or predict risk management
Description of the roles and responsibilities of various people involved in the project/programme
Helps in managing time and other resources (Critical activities and concurrent activities)
As leaders, these are the skills that will help us to lead effectively

11. Planning Cont. Things to consider when planning for implementation
Identification of various activities and sub activities of the project
Establish a work breakdown structure (Output, major activity, activities)
For each activity, an estimate of possible completion time
Sequence of the identified project activities
Establish concurrent and consecutive project activities and arrange them on the basis of their logical and practical sequence

12. Planning Cont. Responsible person
Indicate who will be responsible for overseeing the implementation of each project activity. (Everyone’s task is no one’s task)
Note: Inputs has to be specified for every expected output to achieve the specific objectives of the projects (e.g. Minada ya vitu makanisani)

13. Planning Cont. Techniques that can be used Task List Bar (Gantt) chart
-List the activities
-Mark the start and end points of each activity
-Draw a bar from the start to the end point of that activity

14. A example of a Gantt chart

15. Group Exercise CUs RSEC
Work on your annual implementation plan ,considering
Activities to be done
Plan on how they will be implemented (timing)
Responsible person
Fundraising strategies
Work on your annual implementation plan, considering
Activities to be done
Plan on how they will be implemented
Responsible person
Fundraising strategies

16. Catherine and Daniel
An End
Thanks You for Listening