1. Labor Distribution Changes Funding Changes in Banner HR

2. 2 types of Funding Changes  Labor Distribution Change – Future Future Change of Funding  Labor Redistribution Retro-active Change of Funding

3. Labor Distribution Change forms  Forms found on Budget Office website Go to http://webraider.ttuhsc.eduhttp://webraider.ttuhsc.edu Click on F&A work tools tab

7. YES 2 new forms  One for future Labor Distributions Future change of funding  One for Labor Redistribution Retro-active change of funding

8. Why 2 forms??  They are really 2 different types of transactions.  Future Changes will affect future payroll runs  Labor Redistribution – affects something that has already been paid. More information is necessary

9. Labor Distribution Change - Future  First let’s look at the labor distribution change – future form http://www.ttuhsc.edu/Budget/hsc/Doc uments/Budget+Forms/default.aspx

10. Retrieving the data  A Cognos Report will give you all the data elements you need to start completing the form.

11. Budget Human Resources Reports

12. 2 Reports to choose from:

13. Employee List by Home Orgn E1 FT Exempt Staff R00901605

15. Last Paid: 11/30/08

16. Basic Information

17. Input New Funding

18. Routing  Email to the Budget Office hscbud@ttuhsc.edu

19. Labor Distribution Change - Future  Important Items: Change must be made AFTER last paid date Temporary Change or Permanent Make sure % = 100

20. Pros/Cons  PROS Not an EPAF Doesn’t require approvals and routing Input directly by the Budget Office  Cons Not much prefilled Must run a report first Only for future funding changes

21. QUESTIONS?

22. Labor Redistribution  Retro-Active Change of funding  Will process the night of Budget Office entry  Payroll Cost Transfer  Run the Payroll Distribution Report

23. Employee List by Home Orgn E1 FT Exempt Staff R00901605

24. Screen shot of 1 st parm screen payroll distribution report

25. Screen shot of 2 nd parm screen payroll dist tab

28. Input Employee Information

29. Input PAID Amount 1st

30. Input Retro Percent

31. Routing  Send directly to the Budget Office hscbud@ttuhsc.edu

32. Pros/Cons  Cons Only one pay period per form  Payroll cost transfer Only one position number per form  Pros Updates overnight – after Budget processing Flexibility to move only Longevity Pay or Overtime Pay

33. QUESTIONS?

34. Other Notes:  Suggestions are welcome!  This is our first attempt at new forms and reports.  Thank you to Leticia, Gina, and Jim  Thank you to 2 departmental testers

35. Call or Email the Budget Office with any Questions hscbud@ttuhsc.edu 743-2969

36. How would you move Overtime?  Let’s look at an example… Semi-monthly full-time employee for the 1 st pay period.  SM 1 12/1/2008 – 12/15/2008  88 total working hours for this pay period  Week 1: 12/01 – 12/05 worked 40 hours  Week 2: 12/08 – 12/12 worked 50 hours  Week 3: 12/15 worked 8 hours  TOTAL worked hours this pay period = 98  Hourly rate = $12/hour

38. Labor Redistribution

39. Call or Email the Budget Office with any Questions hscbud@ttuhsc.edu 743-2969