2. Stephen Carter, Head of eInvoicing UKi MAKING THE MOVE TO E-INVOICING: A BUYERS PERSPECTIVE

3. ON THE MENU 1.What’s happening around us 2.Why make the move to e-invoicing? 3.What’s stopping you make the jump? 4.How to make the switch to digital thinking 5.What should you takeaway?

4. WHAT IS E-INVOICING? What is it? Working Smart or ‘digitally’ ‘Smart’ communications Strategy solution for trading What isn’t it? Just invoicing but ordering Just PDF Just a tactical fix

5. WHAT’S HAPPENING AROUND US?

6. MOBILE WORKING, MOBILE ACCESS

7. DIGITAL THINKING Physical thinking Buyer send PO with lots of line items Supplier consolidates line items to send one invoice Buyer processes each line item manually Buyer allocates costs codes per line item Buyer consolidates and issues payments Supplier reconciles payments across accounts Supplier & Buyer completes VAT information 10-15 days in lapsed time, total cost > £20? Why? Because it saves paper and that’s how we’ve always done it! Digital thinking Buyer send e-Order per ‘line’ item Supplier e-invoices per ‘line’ item Automatic match of PO to Invoice Automatic pay on approved invoice Automatic reconciliation of payment Even automatic VAT collection In real-time with a total cost < £1 Why not? Because our process is based around paper and our suppliers will not move!

8. WHY MAKE THE MOVE TO E-INVOICING? Cost reductionAutomation & Efficiency Relationships & Cash Management TacticalStrategic

9. WHAT’S STOPPING YOU? Existing Technology Investments Lack of Internal ICT Availability Organisation Culture based in the Physical rather than Digital TacticalStrategic

10. HOW TO MAKE THE JOURNEY Knutsford Office = PaperBirmingham = Lack of Internal ICT Availability London Office = Digital TacticalStrategic

11. GOOGLE GIVES THREE OPTIONS

12. EXPLORING THE OPTIONS : DRIVE

13. EXPLORING THE OPTIONS : FLY

14. EXPLORING THE OPTIONS : TRAIN

15. EXPLORING THE OPTIONS The ERP ApproachThe ICT ApproachThe Cloud Approach Expensive but bypasses roadblocks Quick if you forget the start and end Great if you don’t have any legacy For 30% of the journey you can do the day job Cheap, ignoring the hidden costs You’ll need to wait sometimes We’re all in this together Forget the day job but we’d fly if we could! Affordable but not at peak times You know what you’re getting You can jump on and off For 60% of the journey you can do your day job

16. WHAT WAS THE POINT OF THAT? What we’ve learnt is: You need to know why and where you’re going To reduce risk & cost you need to plan your journey Being in control is important but so is being able to work Bypassing Birmingham is important but the cost can be very high Your own culture, habits and drivers influence what option you take!

17. MAKING E-INVOICING HAPPEN Plan to switch technology investments that don’t support Digital or are stopping change? Include ICT in the planning but let them get on-board when they are ready Switch organisation culture to think Digital and focus on value add Let suppliers to get on-board, when they and you are ready

18. HOW TO MAKE THE MOVE Evolve, learn and add capabilities along the journey Pick an e-Invoicing partner that’s flexible, really thinks digital and knows where you’re going Focus on your core business drivers and your partner will keep you on the right track Plan to support the change to eInvoicing now rather than tomorrow.

19. CASH IS KING

20. THE E-INVOICING MENU Technical MaturitySupplier Size Transactional Volume PDF e-Invoice via E-mail CloudScan or Outsourced Suppliers Open Network PORTAL Back Office Integration INV PO INV PO INV €$£

21. FIVE TAKEAWAYS 1.The suppliers are ready for e-invoicing 2.E-invoicing needs to be part of a digital transformation strategy 3.You have simple, low risk options to move ahead now 4.Processes built around physical thinking minimise the benefits 5.Evolve your business and let ‘Basware take the strain’

22. www.basware.com www.twitter.com/basware www.facebook.com/BaswareCorporation www.linkedin.com/company/basware THANK YOU