1. TimeClock Plus UPDATES & ENHANCEMENTS

2. TCP Version 7 Beta version now being tested Compatible with Apple and mobile devices Different look and numerous changes Anticipate university wide training before implementation

3. Lead & Admin Actions Employees no longer manually added in TCP All job changes should be accomplished in Banner using the Personnel Action Form (PAF) Job changes are uploaded to TCP when PAF is submitted For new jobs Job code is required all wage employees Job code in TCP made Clockable on midnight of effective date (PAF must be approved & applied) For terminated jobs Job code in TCP make Unclockable on midnight at end of termination date For Work Study jobs Job code in made Unclockable when funding runs out

4. Employee Actions Employees are now prompted to manually enter the time of a Missed Punches Employees now have the option to enter total hours worked using Time Sheet Entry Employees now have the option to track time worked by Cost Code

5. Fixing Missed Punches Available to all WebClock employees and some using terminals (by department request) Entering the time for the missed punch is required to proceed with the current clock action Exception: if employee misses a punch out and allows 16 hours to lapse, a missed punch out is automatically recorded Employees cannot edit recorded missed punches Supervisors must always approve a missed punch (in addition to approving the shift)

6. Time Sheet Entry Employees enter total number of hours worked for a day This eliminates the need to clock in at the beginning and out at the end of a shift TSE is a great alternative when: The employee’s work location has no computer or other electronic device available The employee’s work expectation is a set number of hours per week based on the hours estimated to complete a project Employee can track hours and populate the time sheet as they are able (within payroll deadlines) Employees can enter hours for a single day or multiple days at once

7. Cost Codes Used to track time worked at the fund (cost code) level This allows employee to have one Banner position and one TCP job code and still track time on multiple projects (funds) Multiple supervisors can approve the different Cost Code shifts When hours are exported to Banner, the exact time distribution by fund is loaded instead of employee’s default labor distribution All sponsored funds automatically loaded in TCP; departments can request to have all funds in TCP

8. TCP to Banner Interface Unapproved shifts only prevent the employee’s hours for that job from exporting Coming soon – the same will be true for unapproved Missed Punches

9. Data Validations Run regularly by Payroll to ensure data integrity Continued development to identify data discrepancies between TCP and Banner For example: Verify that employees and users have correct Banner PID in TCP Verify that employee hours have an active Banner position Compare total hours in TCP to total hours in Banner Verify that employees do not have future hours recorded and approved in TCP Verify that employees are not able to approve their own hours Clean up: Identify active TCP users that have been terminated in Banner and remove access Identify TCP employees that have no active jobs in Banner and have not worked in 90 days and suspend them (licensing requirement)

10. Time Sheet Demo

11. EMPLOYEE ACTIONS: Click the Time Sheet Entry button

12. EMPLOYEE ACTIONS: Select Single entry (Time Sheet) to add one shift

13. EMPLOYEE ACTIONS: Complete fields as noted above and click the Add button Enter Date worked Enter estimated start Time Enter total Hours worked Select appropriate Job Code

14. EMPLOYEE ACTIONS: Review data entered, Edit or Delete as needed and click the Save button Or click the option to Add new record if more shifts need to be added

15. EMPLOYEE ACTIONS: Click the OK button

16. EMPLOYEE ACTIONS: Select Multiple entry (Time Sheet) to add multiple shifts at once

17. EMPLOYEE ACTIONS: Complete fields as noted above and click the Save button Enter Anchor Time (est. start time) Select applicable work Week Select appropriate Job Code (can use a difference Job Code per row) Enter total hours worked in the Sat – Fri columns

18. EMPLOYEE ACTIONS: Click the OK button

19. SUPERVISOR ACTIONS: Select Employee.. Approval Manager

20. SUPERVISOR ACTIONS: Enter Start and End dates and click the Update button Review shifts, highlight and grant management Approval as applicable

21. SUPERVISOR ACTIONS: Select Employee Edit hours

22. SUPERVISOR ACTIONS: Review the shifts, edit and approve as applicable

23. Cost Code Demo

24. EMPLOYEE ACTIONS: Click the Clock In button

25. EMPLOYEE ACTIONS: Continue with acknowledged time

26. EMPLOYEE ACTIONS: Select applicable Job Code

27. EMPLOYEE ACTIONS: Select applicable Cost Code

28. EMPLOYEE ACTIONS: Successfully clocked in

29. MANAGER VIEW: Edit hours displays Cost Code next to the Total