1. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 From Contingency planning to readiness WFP’s Emergency Preparedness and Response Package (EPRP) IASC SWG on Preparedness Geneva 28-30 June 2011

2. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 2009 External Strategic Evaluation on WFP’s Contingency Planning 2002-2008 Emergency Preparedness Mission Nepal February 2011 Objective: Assess the effectiveness of WFP’s CP in contributing towards EPR at the field level Learn from achievements and shortfalls Improve performance and outcomes

3. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 Evaluation Recommendation (1) Re-conceptualize Contingency Planning by integrating common elements of all preparedness processes, ensuring links to Inter-Agency frameworks. Focus on the planning process rather than on production of a document. Identify concrete, actionable emergency preparedness measures. Establish a general minimum level of preparedness for all offices.

4. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 Evaluation Recommendation (2) Develop detailed plans only for imminent, well-defined threats Draw on field experience when updating guidance material Integrate the preparedness process into annual workplans

5. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 Evaluation Follow-up draft the new Emergency Preparedness and Response Package (EPRP), based on: o extensive consultation process with RBs, selected COs and HQ Divisions, UN agencies. o best practices, lessons learned and field experience

6. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 Objectives of the EPRP 1.Establish common understanding of potential risks and their impact on WFP’s operational capability and its operating environment 2.Ensure that a minimum level of preparedness is in place for all units of the COs 3.Identify emergency readiness actions for specific highly likely risks 4.Guide COs in their initial emergency response

7. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 WFP’s Emergency Preparedness and Response Package

8. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 WFP’s EPRP and EW Service

9. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 Structure Part I: Risk Assessment Part II: Emergency Preparedness & Response Checklists

10. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 Part I: Risk Assessment Identify key risks Classify the risks Map controls in place Rank the risks Respond to risks (A CAT) Define mitigation actions Define risk owner

11. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 Part II: Emergency Preparedness & Response Checklists Sub-divided into 3 linked parts, each with a specific preparedness function at a specific point in time during the evolution of a risk: Minimum Preparedness Actions (MPAs) Emergency Readiness Actions (ERAs) Standard Operating Procedures (SOPs) for First 72 Hour Response

12. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 Example: Human Resources No Minimum Preparedness Actions (MPAs) Status Due date/ Time- frame Lead Resource Require- ment (US$) Comme nts Done Deadline set To be initiated 1 Put in place a staff tracking system with contact details of staff, their installed dependents and next-of-kin. 2 Establish and regularly update a roster of national and local staff candidates for immediate recruitment for each functional area. 3 Identify visa and security clearance requirements for staff deployment and evacuation. 4 Remind staff to have updated ID cards and other relevant personal documentation at hand and copies in off-site location. 5 Remind international staff to regularly update the list of their personal items. 6 Prepare and disseminate a contact list of medical professionals, clinics and hospitals which staff should be referred to in case of a medical emergency. Familiarize all staff, in particular drivers, with the location of these facilities. 7 In coordination with Security, ensure that all CO/SO/AO staff have received first aid training. 8 Make available first aid kits in all WFP premises, vehicles and to individual staff, as per MOSS requirements and/or the WFP Security Risk Assessment. Ensure maintenance of these first aid kits.

13. Better Prepared And Ready to Help Emergency Preparedness Mission Nepal February 2011 Thank you!