1. 1 ACT State and District Testing The ACT WorkKeys Program Overview for South Carolina Please Call (866) 216-6835 for audio Participant access code: 138617 Abby Montgomery, Senior Coordinator Operational Program Management, ACT, Inc. November 18, 2015 1

2. 2 1. SC State and District Testing 2.Test dates 3.Establishment 4.SCDE Requirements 5.Communications 6.ACT-Hosted Webpage & Testing Resources 7.Facilities 8.Testing Staff 9.Materials 10.Accommodations 11.Test Day Activities 12.Preparing for Makeup Testing 13.Packing and Returning Materials 14.ACT WorkKeys Online 15.Reporting 16.Upcoming Trainings 17.Resources and Contact Info Agenda 2

3. 3 ACT WorkKeys (Applied Mathematics, Locating Information, Reading for Information) South Carolina State and District Testing 3

4. 4 Test Dates 4

5. 5 Confirmation of students eligible to test STC signs the staff agreement Confirm availability to receive secure materials at scheduled arrival Alternative schools Establishment

6. 6 Grade 11 students (per Department, as on other testing programs, this includes homebased, homebound, and home schooled students; suspended students; foreign exchange students; students in residential treatment facilities, and out of state students. See SCDE for more information.) SCDE Test Security Requirements will apply to this testing program. In the event of a test security violation, contact SCDE in addition to ACT, Inc. Test security agreement forms will be posted on the SCDE webpage. SCDE requirements

7. 7 District and School Test Coordinators Communications

8. 8 Schedule of events - Manuals -Training resources -Links ACT hosted webpage

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12. 12 Include: –Test administration policies and instructions –Verbal instructions for paper testing, including those for completing the non-test portions of the answer document –Required forms to complete for paper administrations Administration Manuals

13. 13 Room selection Room capacity Seating requirements Writing surface Environment Off-site testing Facility Requirements

14. 14 Select room which: –Can be reserved for the entire test session –Can be rearranged to met seating requirements –Are quiet and as free as possible from distraction Type and size of rooms –Prefer single-level classrooms up to 30 students; no more than 100 –Avoid multi-level seating Room selection and capacity

15. 15 Distractions –An uninterrupted period is required for testing –Post signs outside the room about testing –If possible, no audible signals or announcements Writing Surfaces for Paper Testing –Accommodate test booklet and answer document –No lapboards Bulletin Boards –Cover info related to potential test questions and test-taking strategies Carrels for online testing Room Setup

16. 16 Testing may only occur at locations which meet ACT facility requirements Off-site testing is available for all test dates including the accommodations and online testing windows Each location must be approved in advance in writing by ACT Off-site testing

17. 17 Avoiding conflicts of interest School Test Coordinator requirements Room supervisor requirements Proctor requirements Testing Staff Requirements

18. 18 Relatives or Wards testing –For paper, relative may not be testing within the state –For online, relative may not be testing at your site Test Preparation Staff who plan to take ACT WorkKeys within the following 12 months Avoiding the appearance of a Conflict of Interest

19. 19 STC responsibilities Primary contact for school Requesting offsite testing Ordering paper materials Receiving and returning paper materials Training staff Maintaining security of materials Ensuring complete documentation Testing Staff Requirements

20. 20 Testing Staff Requirements Room Supervisor One required in each testing room Responsible for compliance with test policies and procedures Reading verbal instructions Monitoring examinees Completing test day documentation Proctor Assist room supervisor Responsibilities include One proctor per 25 examinees

21. 21 Orders placed in Pearson Access next Standard time Accommodations Materials

22. 22 Ordering Materials

23. 23 Sent to the attention of the test coordinator Scheduled to arrive the week of February 1st The ACT WorkKeys shipment will include: Administration manuals for standard time Administration manuals for special testing Answer documents Barcode labels – white Follow check in procedures found in the manual Paper pretest sessions prior to initial test day optional Nonsecure Materials Shipment – ACT WorkKeys

24. 24 Produced for all examinees who were included in a file received by ACT –Unused barcode labels may be securely destroyed after all testing is complete Barcode Labels

25. 25 Paper accommodations examples –Extended time –Testing over multiple days –Braille –Large print –Audio DVD Accommodations

26. 26 Secure test materials arrive week of February 22 nd Check-in within 24 hours Keep secure Retain cartons for return Secure Test Materials

27. 27 Limited access Locked safe or vault if possible Locked in a file cabinet or closet if: –Access to the cabinet or closet is limited to the school test coordinator –Door to the room is locked when not in use –Location not accessible through a window or drop ceiling Material Storage

28. 28 Should be consistent with the plan on file at the school Does not disrupt testing Does not afford an advantage No additional breaks May be provided with standard time (paper and online) or accommodations administrations Examples: –Preferential seating –Small group –Snack or medication Accommodations with Standard Time Materials

29. 29 Test Day Information and Activities

30. 30 Before dismissing examinees for paper testing –Account for all test materials, test books and answer documents for each tested examinee Verify the following: –Answer documents and test booklets are signed –Form number is grid –Barcode label matches examinee name –State assigned student ID grid if barcode label is missing The School Test Coordinator is responsible for verifying complete forms are returned from each room supervisor Test Day Documentation: Room Supervisor Responsibilities

31. 31 Testing must only occur on the designated test days Paper testing to begin no later than 9:00 a.m. Only authorized personnel may enter the testing area –District and state level personnel with identification are authorized Briefing sessions Test Day Administration

32. 32 Tests must be administered in this order for all examinees testing with paper Test 1 (Reading for Information) first (no break) Test 2 (Applied Mathematics) second (15 min break) Test 3 (Locating Information) third ACT WorkKeys Test Sequence and Timing

35. 35 Complete the following forms for ACT WorkKeys Paper: –Test booklet count form* (standard time) –Testing roster –Testing time verification form* –Seating diagram* –Testing staff list* –Irregularity report (if applicable) Completing Required Forms

36. 36 Test irregularities are interruptions or distractions which affect testing Prohibited behaviors are actions which result in an examinees dismissal and voiding of his/her test Complete an irregularity report to inform ACT of situations which have impacted testing Paper form in manual, online form available on webpage Completing an Irregularity Report

38. 38 ACT’s policy applies to all testing, including in-school State administrations Updated policy can be found on actstudent.org –http://www.actstudent.org/faq/calculator.htmlhttp://www.actstudent.org/faq/calculator.html –Calculators with built-in CAS functions are prohibited –Some calculators are permitted, but only if CAS functionality, programs have been removed It is the examinee’s responsibility to know if their calculator is permitted for ACT WorkKeys testing Calculator Policy 38

40. 40 Administer tests in order Do not provide extra breaks Time tests accurately Complete all administration forms Anonymous reporting of security concerns –www.act.ethicspoint.org Tips for the administration

41. 41 Determining who should test –Only examinees who were absent, arrived late or did not complete the entire battery on the initial test date –Examinees dismissed for prohibited behavior are not eligible to test on the makeup administration Materials to return or set aside –Return used manuals, all test booklets, used answer documents and administrative documentation (copies should be retained at the school) –Set aside all unused answer documents and manuals Makeup testing information

42. 42 Ordering makeup materials –An email with ordering information will be sent to all STCs and DTCs. Orders will be placed in the PearonAccess next portal. –New test booklets will be shipped Makeup testing information

43. 43 Packing and Returning Test Materials

44. 44 Turn Answer Documents to face the same direction Complete Supervisor’s Report form –Initial –Makeup –Accommodations Place SRF on top of answer documents Supervisor’s Report Form Packing Answer Documents for Return

45. 45 Answer Documents Site Header ACT WorkKeys Return Envelopes – Standard Time - Orange

46. 46 Test Staff List Test Booklet Count Forms Irregularity Reports Room Rosters Seating Diagrams Test Time Verification Forms ACT WorkKeys Return Envelopes – Standard Time - Black

47. 47 Black Envelope Orange Envelopes ACT WorkKeys Polymailer - Pink

48. 48 After Initial Testing All unused test booklets All used test booklets Packing List All used manuals Do not keep any test booklets; different booklets will be shipped for makeup testing. Remember to keep unused manuals for makeup testing, if applicable. ACT WorkKeys – Packing the Cartons

49. 49 After Makeup Testing All unused test booklets All used test booklets Packing List Unused answer documents All used manuals Any other materials which are not returned in the polymailer ACT WorkKeys – Packing the Cartons

50. 50 Test Administration forms Envelope- Purple –All completed administration forms –Site header –Answer documents to be scored Carton –All test booklets – all formats –Unused answer documents and manuals ACT WorkKeys – Accommodations Materials Return

52. 52 Refer to the Schedule of Events Pre-scheduled carrier Call ACT if carrier does not arrive by close of business on the scheduled date Keep materials secure until pickup Materials pickup

53. 53 ACT WorkKeys Online Testing

54. 54 ACT WorkKeys Online SCDE Notice –Test mode –Accommodations –No lockdown browser –Printing score reports –Manuals –Batch loading

55. 55 Include: –Test administration policies and instructions –Test day activities –Accommodation information –Using ACT WorkKeys Online Administration Manuals

56. 56 Technical Requirements http://www.act.org/workkeys/tech/index.html For 2015-16, to help meet our customers’ needs, ACT is allowing for the delivery of ACT WorkKeys Online tests on any computer that meets ACT technical specifications as listed at the webpage above. This includes the use of student-owned or school-owned laptop computers, provided proctors observe delivery protocols and procedures to ensure fairness and maintain the security of ACT’s test forms. Note: ACT WorkKeys Online does not support tablets. Online Testing

57. 57 Testing Staff Requirements

58. 58 Validus ® Virtual Test Center (VTC)

59. 59 IT Department

60. 60 Ineligible Accommodations X X X

61. 61 Online accommodations examples –Extended time Standard time x 1.5 Standard time x 2.0 Standard time x 3.0 –Testing over multiple days –Signing of verbal instructions –Scribe Online Accommodations

62. 62 ACT Test Security Requirements

63. 63 Test Schedule for Online Testing ACT WorkKeys TestTime Limit Applied Mathematics55 minutes Locating Information55 minutes Reading for Information55 minutes

64. 64 Breaks Between Tests Two tests Three tests 10 minutes 15 minutes Test 1Test 2 Test 1 Test 2 Test 3

65. 65 Inclement weather Emergency evacuations Power failure Copying tests Disturbances / distractions http://www.act.org/workk eys/forms/cbt.html Group Irregularities

66. 66 Defective test materials Duplication of test materials Student illness Irrational or prohibited behavior http://www.act.org/workkeys/fo rms/cbt.html Individual Irregularities

67. 67 Reporting

68. 68 Student and School Level Reports for ACT WorkKeys Students with valid scores earned from a paper administration will receive the following printed documents, delivered to the high school: Memo to examinee Summary for examinee (not provided for examinees who tested online) All examinees with valid scores from both paper and online administrations will receive: Online scores available at myworkkeys.act.org Printed National Career Readiness Certificate (NCRC) The State will receive a student level data file

69. 69 Score Reports

70. Research-based Industry-recognized Portable Measures and certifies essential work skills Certification

72. Training and Other Resources

73. 73 Online Test Administration Webinar –Friday Jan 8, 2016 from 10 – 11:30 a.m. eastern Online Groups and Batch Loading Webinar –Wednesday Jan 20, 2016 from 10 – 11:30 a.m. eastern Q&A Webinar –Tuesday Feb 9, 2016 from 10 – 11 a.m. eastern –Thursday Feb 11, 2016 from 2 – 3 p.m. eastern Registration links will be provided at a later date Additional Trainings Scheduled

74. ACT State and District Testing Website for South Carolina  http://www.act.org/aap/southcarolina/workkeys.html http://www.act.org/aap/southcarolina/workkeys.html  ACT Calculator Policy and FAQ  http://www.actstudent.org/faq/calculator.html http://www.actstudent.org/faq/calculator.html ACT WorkKeys Web Resources

75. Standard Time Paper Phone: 800.553.6244, ext. 2800 Email form: www.act.org/aap/state/contact.htmlwww.act.org/aap/state/contact.html Hours: Monday – Friday (except holidays), 8:00 a.m. – 6:00 p.m. (Eastern time) WorkKeys Online 800.967.5539 workkeys@act.org Hours: Monday – Friday (except holidays), 8:00 a.m. – 8:00 p.m. (Eastern time) ACT Contact Information