1. Excel Skills for Interpreting Your Data for HR Presenter: Mary Martin

2. Welcome

3. 3 Using Excel with HR Reports Creating and working with PivotTables Final Questions Agenda:

4. Using Excel with HR Reports

5. 5 I have an Excel spreadsheet with HR information for the employees in my department. – In Excel, how can I get the count of employees for a specific job code? – How can I find the average salary for a specific job code?

6. 6 Using Excel with HR Reports To sort your information by job code description Click on any single cell within the range to be sorted Click the Data tab and select Sort Select Job Code Description from the Sort by drop-down list Click OK

7. 7 Using Excel with HR Reports To get a count for a specific job code Note: Begin by sorting your report by job code description Highlight all rows for a specific job description The count displays at the bottom of the Excel file

8. 8 Using Excel with HR Reports To average the salaries for a specific job code Note: Begin by sorting your report by job code description Click the Data tab and select Subtotal Complete the Subtotal box as shown here, then click OK. The system inserts a subtotal for each job code description

9. 9 Using Excel with HR Reports

10. Creating and Working with PivotTables

11. 11 Creating and Working with PivotTables PivotTables can be used to reorganize and summarize information from an Excel spreadsheet – The information should be in a list – There can be no gaps or blank rows – There can be no extra information around the list

12. 12 Creating and Working with PivotTables

13. 13 Creating and Working with PivotTables Sign on to Lynda.com using your Onyen – http://software.sites.unc.edu/lynda http://software.sites.unc.edu/lynda Brush up on your Excel skills – For example, learn more about pivot tables The courses are broken down into chapters consisting of several short tutorials (5 minutes or less) – Lynda.com keeps track of the courses you are working on, which makes it easy to break your learning into multiple sessions

14. 14 Find slides, parking lot questions and other materials on ccinfo.unc.edu For After the Conference

15. Final Questions