1. A Regional Service Agency Success Story 26 th Annual MIS Conference February 14, 2013 Automating State Reporting Contact Us 100 Executive Drive Marion, OH 43302 P.740 389 4798 x219 www. treca.org Photo(s) are stock photos.

2. www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org 2

3. Ohio by the Numbers www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org 1.8 million students 1,000 + Districts/Community Schools 23 Information Technology Centers (ITC) Provide tier 1 support to districts Manage Data Collector (SIFworks) TRECA serves 100+ EMIS = State Reporting 3

4. Ohio Collection Information Snapshot of enrollment Student/Staff December 1 Child Count October/December Fiscal requirement by law Five Year Forecast Graduate Attendance Assessments & Programs Year End www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P.740 389 4798/ F. 740 389 4517 www.treca.org Photo(s) are stock photos. CTE Follow-up March Expenditures Cost per pupil Period H - Financials 4

5. Old Cycle Data Submissions www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org FridayTuesdayWed/Thur 5

6. Old Cycle Data Submissions 1of6 www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org $! AGG_SUB_ALL_OCT.COM $ set noon $ define ode_treca odevax"""oecn_treca messenger"""::[oecn_treca.data_sub] $ setupenv/reset $next_dist: $ setupenv/log/next/type=DISTRICT/CATEGORIES=*MEMER* $ @oecn$emis:emis_select 07K $ prev_dist = F$TRNLNM("OECN$SETUP_ENTRY") $ ! if you want to leave out a district, change the "AW" on line below to that $ ! district’s code $! if prev_dist.eqs."AW" then goto next_dist 6

7. Old Cycle Data Submissions 1of6 www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org 7

8. Old Cycle Data Submissions 1of6 www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P.740 389 4798/ F. 740 389 4517 www.treca.org Photo(s) are stock photos. 12 Hours Expended x 52 Weeks = 624 hours / 40 hour week = 15.6 Weeks! How Much Staff Time Did This Take? 8

9. Advantages of The Redesign – EMIS-R www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org Districts submit their data Fewer Help Desk tickets Real time feedback on most changes More report feedback Web-based interface SIF functionality 9

10. Districts Submit Their Data www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org ITC relieved of stress-filled TH/F submission cycle Easy tool for ITCs to check on districts 10

11. Fewer Help Desk Tickets www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org 50% drop in tickets from TRECA to ODE Student Missing Override tickets – gone 478 related to override request 15 minutes per ticket average 119.5 hours saved for TRECA staff 11

12. More Real-Time Response www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org Level 1 errors Data missing or invalid data Detailed error messages Exportable format Missing student/staff Districts can load override file with instant feedback Reports in CSV 12

13. Ohio Dept of Ed Feedback to Districts www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org Level 2 errors Returned daily Resolve - other districts reporting same student State reports twice per week Full set of reports Monday and Thursday 13

14. Web-based Interface www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org No more function keys! DOS is gone! Point and click from anywhere Easier for ITC to train new users Trouble-shooting Accessing reports 14

15. SIF Functionality Provides www.treca.org Contact Us 100 Executive Drive, Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www.treca.org Vertical SIF functionality allows Collection changes can be pushed to Data Collector (DC) from ODE Validation tables can be pushed ITC has fewer DC version changes to manage ODE sees collections from Districts Notifies ITC of problems with time to correct ITC can check progress of all districts 15

16. Demonstration Time Contact Us 100 Executive Drive Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www. treca.org 16

17. THANK YOU Contact Us 100 Executive Drive Marion, OH 43302 P. 740 389 4798/ F. 740 389 4517 www. treca.org Jennifer Schmidt Jennifer@treca.org Dr. Larry Fruth LFruth@SIFAssociation.org