1. Student Mobility 16 October 2015

2. Student mobility Where can you go? (information provided by the faculty) Application procedure (the faculties add their information) High-risk destinations Preparation Scholarship programmes (the faculties add their information)

3. Where can you go? Universities with partner agreement: o Ask your erasmus co-ordinator which universities within Europe. o Outside Europe: Brazil China Japan South-Africa Taiwan USA

4. Application procedure for mobility Every stay abroad that is part of your studies (study period, internship, thesis) should be applied for/registered online via KU Loket: http://www.kuleuven.be/internationaal/iam/studenten/applic ation-procedure-study-abroad-period http://www.kuleuven.be/internationaal/iam/studenten/applic ation-procedure-study-abroad-period Deadline: 31 December 2015

5. Conditions You are enrolled as a student at the KU Leuven You have to fill out the ISP at the KU Leuven. KU Leuven recognises the credits you acquire at the guest university. Recognition of the courses on the basis of the Learning Agreement, which has to be signed by the student, the home university and the exchange student.

6. When can I leave? o 1st or 2nd master year for courses or master’s thesis o Ma studenten: max 12 credits failed in June + specific conditions of the programme.* *conditions external internship, master’s thesis,...

7. High-risk destinations At least one month before they leave, students should apply via KU Loket for a study period abroad The central “Advisory Committee on High-Risk Destinations” assesses the safety of high-risk destinations abroad. The Committee will supply a recommendation to the faculty. (at the moment of the application, before departure, while abroad) o Application files will be considered individually. o The Committee will take full account of the presence of local support. International Admissions and Mobility will inform the student of the recommendation. Negative outcome = do not travel! o No student insurance coverage o Unexcused absence from classes in the home institution

8. Practical preparation Afternoon session (1 hour) on Safety, Health and Administrative Matters for students who will be travelling outside Europe Topics : passport and visa, insurance, health, vaccinations, safety tips, transport, theft prevention, emergency situations, information for the home front Please make sure to register in advance: www.kuleuven.be/internationaal/studenten/infosessies www.kuleuven.be/english/international/mobility/Informationsessions www.kuleuven.be/internationaal/studenten/infosessies www.kuleuven.be/english/international/mobility/Informationsessions Students from a campus outside Leuven should contact the international co- ordinator. Date Language PlaceTime Thursday, 19 November Dutch Leuven1:00 till 2:00 pm Thursday, 10 December Dutch Heverlee12:30 till 1:30 pm Tuesday, 8 March Dutch Leuven1:00 till 2:00 pm Thursday, 10 March Dutch Heverlee12:30 till 1:30 pm Thursday, 14 April Dutch Leuven1:00 till 2:00 pm Tuesday, 19 April Dutch Heverlee12:30 till 1:30 pm Thursday, 21 AprilEnglishLeuvenTo be confirmed

9. Intercultural preparation (in Dutch!) Intercultural preparation (1 day) for students who will be travelling to a developing country Topics: intercultural communication, living and working in the South, communicating your experiences Please choose one day and make sure to register in advance: www.kuleuven.be/internationaal/studenten/infosessies www.kuleuven.be/internationaal/studenten/infosessies Students who cannot take part in Leuven, may be able to take part in a different location in Flanders, provided there are vacancies. DatePlaceTime Tuesday, 8 DecemberLeuven10 am till 5 pm Saturday, 12 MarchLeuven10 am till 5 pm Saturday, 16 AprilLeuven10 am till 5 pm

10. Scholarship programmes Financial support for student mobility Each scholarship programme has its own requirements/features: o Destinations, period of stay and kinds of activities o Exchanges in pairs possible or compulsary o Grant amounts When two application files equal each other on qualitative grounds, preference wil be given to the student who really needs the financial support. o Make yourself known ! o Students from “underrepresented student groups” (students receiving a study allowance from the Flemish government, disabled students, work students) should report (certificate). Current selection criteria (every programme has its own focus): study results, motivation, letter of recommendation, academic relevance Selection procedure: by the faculty + at the central level + by an external body Thursday, 11 February 2016 at 8 pm Question-and-Answer Session on Scholarships by the International Office www.kuleuven.be/internationaal/studenten/infosessies https://www.kuleuven.be/english/international/mobility/Informationsessions

11. Transition – Brazil, South Africa, Morocco, Turkey A study period, an internship or thesis research in a partner institution of the faculty, in one of the four countries in transitition – exchanges in pairs are possible For whomall nationalities all faculties Bachelor’s / Master’s students Priorityaverage study results +70% students from underrepresented student groups DurationTurkey: internship 1 month, study period 1 to 2 months other countries: 1 month to 12 months Grant 650 euros/month with a maximum of 2,600 euros + travel allowance of between 320 and 1,100 euros (* 200 euros/month extra) Docapplication form transcript of records learning agreement motivation letter letter of recommendation cooperation agreement Selection criteria study results quality of the learning agreement quality of the motivation motivation as formulated in the letter of recommendation Deadlinefaculty deadline Selectionfaculty + central level + Flemish level Resultsin early May Infofaculty or www.kuleuven.be/internationaal/beurzengids

12. Transition : step by step APPLICATION o The candidates will be requested to compose their application file (in English) with the approval of their faculty. o The faculties will submit the applications to the International Office. o KU Leuven’s Central Selection Committee will nominate 6 students per country for the final selection that will take place at the Flemish level. o The nominated students will be requested to upload their application documents by means of the online tool provided by Flanders Knowledge Area. o Flander’s final selection results will be published in early May. GRANT o The selected students will be requested to collect the documents that are necessary to receive their grant. o They will receive a reimbursement of their plane ticket and Flanders Knowledge Area will pay the first part of their grant to them. REPORT o Through the faculty: report as usual o Through the International Office: online travel report o Students will receive the remaining part of their grant after the reporting procedures have been finalized.

13. Generic Grants – outside Europe A study period, an internship or thesis research in one of the faculty’s partner institutions outside Europe For whomall nationalities all faculties Bachelor’s / Master’s students Prioritymobility for one semester only students from underrepresented student groups* Durationat least 1 month 12 months at the most preferably one semester only ! Grant650 euros/month travel allowance of between 180 and 1,100 euros (* 200 euros/month extra) Doctranscript of records learning agreement cooperation agreement other documents? Selection criteria study results Other criteria? Deadlinefaculty deadline Selectionfaculty + central level Resultsin early May Infofaculty or www.kuleuven.be/internationaal/beurzengids

14. Generic Grants: step by step APPLIACION o The application procedure will be carried out as prescribed by the faculty. o The faculty will make a first selection of the candidates. o The faculty will submit up to 6 files to the International Office. o KU Leuven’s Central Selection Committee will select both the successful candidates and the reserve candidates. o The selection results will be communicated in early May. GRANT o The selected students will be requested to collect the documents that are necessary to receive their grant. o The International Office will transfer the first part of the grant to the selected students’ bank account. o Reserve candidates will be notified if there is a grant available (it may take a few months before this happens). REPORT o Through the faculty : report as usual o Through the International Office: proof of the exact period abroad + online report o Students will receive the remaining part of their grant after the reporting procedures have been finalized.

15. ASEM-DUO – China, India, Vietnam, South Korea Grants for pairs of students who wish to study at a partner institution of their faculty in one of the four participating Asian countries For whomall nationalities all faculties Bachelor’s / Master’s students Prioritydisciplines: Science, Technology, Engineering, Mathematics, Political and Social Sciences, Economy, Communication Sciences topics: Intercultural Dialogue, Sustainability, Innovation, Health Care students from underrepresented student groups* Durationat least 1 semesterGrant650 euros/month, up to a maximum of 2,600 euros + travel allowance of 1,100 euros (* 200 euros/month extra) Docapplication form transcript of records learning agreement motivation letter cooperation agreement Selection criteria study results motivation academic relevance of the exchange motivation as formulated in the letter of recommendation Deadlinefaculty deadline Selectionfaculty + central level + Flemish level Resultsin early May Infofaculty or www.kuleuven.be/internationaal/beurzengids

16. APPLICATION o The candidates will be requested to compose their application file (in English) with the approval of their faculty. o The faculties will submit the applications to the International Office. o The International Office and the faculties will assist the students when looking for a partner to complete the student pairs. o For every country involved, KU Leuven will nominate up to 6 pairs of students for selection at the Flemish level. o The selection results of the Flemish students will be communicated in early May. GRANT o The selected students will be requested to collect the documents that are necessary to receive their grant. o They will receive a reimbursement of their plane ticket and Flanders Knowledge Area will pay the first part of their grant to them. REPORT o Through the faculty: report as usual o Through the International Office: online travel report o The selected students will receive the remaining part of their grant after the reporting procedures have been finalized. ASEM-DUO – step by step

17. Central Bilateral Agreements - China A study visit to one of the following Chinese partner universities:Tsinghua University, Shanghai Jiao Tong University, East China Normal University, Chinese University of Hong Kong For whomall nationalities all faculties Bachelor’s / Master’s students Prioritystudents from underrepresented student groups Duration1 or 2 semesters a minimum of 5 months Granta grant of 200 euros per month (5 months at the most) a travel allowance of 1,000 euros at the most Doccurriculum vitae transcript of records learning agreement motivation letter Selection cirteria study results motivation academic relevance of the exchange Deadlinefaculty deadline Selectionfaculty + central level Resultsin April Infofaculty or www.kuleuven.be/internationaal/beurzengids

18. APPLICATION o The candidates will be requested to compose their application file with the approval of their faculty. o The faculties will submit the applications to the International Office. o KU Leuven’s Central Selection Committee will select the candidates. o The selection results will be communicated in April. GRANT o The selected students will be requested to register as exchange students at the partner universities and to complete their exchange files. o KU Leuven’s International Admissions and Mobility Unit will reimburse the plane tickets. o The entire amount of the grant will be transferred to the students’ bank account before departure. REPORT Through the faculty : report as usual Exchanges as part of the Central Bilateral Agreements – step by step

19. The Washington Center Grants for internships in international organizations in Washington For whomthe faculties of Social Sciences, Law, Economics and Business all nationalities Bachelor’s / Master’s students a GPA score of at least 3.0 on a scale of 4.0 (at least ‘passed with distinction’) the internship is part of the student’s KU Leuven study programme Prioritystudents from underrepresented student groups* Duration1 semester (15 weeks)Grant7,500 euros (covering about half of the total cost) (*1,500 euros extra) Doccurriculum vitae transcript of records motivation letter letter of recommendation photocopy of the international passport Selection criteria academic excellence social engagement motivation Motivation as demonstrated in the letter of recommendation Deadlinefaculty deadline Selectionfaculty + central level + Flemish level Resultsin early May Infofaculty or www.kuleuven.be/internationaal/beurzengids

20. The Washington Center – step by step APPLICATION o The faculty will preselect the candidates. o The faculty will submit up to 4 files to the International Office. o The Central Selection Committee will nominate 6 successful candidatues + reserve candidates. o The successful candidates will be requested to upload their application documents by using the Flanders Knowledge Area online tool. o The results of the (Flemish) final selection will be communicatied in early May. GRANT o The selected candidates will be requested to collect the documents that are necessary to receive their grant. They should add their official TOEFL test results to their file. o The selected candidates should register with The Washington Center. o Students will receive information about internship positions from The Washington Center. o Students will take part in an interview for an internship position. o As soon as students are accepted for an internship position, they will receive their grant from Flanders Knowledge Area (before departure). REPORT o Through the faculty : report as usual o The Washington Center internship report

21. Travel Grants for the South An internship or thesis research in a developing country (VLIR-UOS list of countries) in cooperation with the host institution in the South For whomEU nationality + Liechtenstein, Norway, Iceland and Switzerland all faculties Bachelor’s / Master’s students participation in the intercultural preparation day and in the session on Safety, Health and Administrative Matters Prioritystudents receiving a study allowance from the Flemish Government DurationAt least 6 weaks in the South Students should leave for the South between 1/12/2015 and 1/12/2016. Grant1,000 euros for every Travel Grant student Doconline application motivation letter letter of recommendation invitation letter Selection criteria Candidate : motivation, preparation, language skills, personal and academic qualities Project proposal : link with the student’s study programme, explicit, feasible, link with the local situation Support in Leuven and in the South: supervision, scientific/professional and practical support Deadlinefaculty deadline Selectionby the faculty + at the central level Resultsin early May Infofaculty or www.kuleuven.be/internationaal/beurzengids

22. Travel Grants for the South Where can you go and why should you go? 54 VLIR-UOS countries Africa: Benin, Burkina Faso, Burundi, Cameroon, Congo DR, Ethiopia, Gambia, Ghana, Guinee, Ivory, Kenya, Madagascar, Malawi, Mali, Morocco, Mozambique, Nigeria, Rwanda, Senegal, Tanzania, Togo, Tunesia, Uganda, Zambia, Zimbabwe, South Africa Asia: Bangladesh, Cambodia, India, Indonesia, Jordan, Laos, Nepal, Palestine, Philippines, Sri Lanka, Thailand, Vietnam Latin America: Bolivia, Brazil, Colombia, Cuba, Dominican Republic, Ecuador, Guatemala, Guyana, Haiti, Honduras, Mexico, Nicaragua, Paraguay, Peru, Suriname, Uruguay Host institution university, NGO, governmental agency, hospital, etc. SupportSupport from the KU Leuven promoter / internship supervisor Supervision by the local supervisor / contact person AimsTo give students the opportunity to get some field experience in an academic environment in a developing country To give students the chance to invest in their personal development To raise the students’ awareness of North-South issues For the the partner in the South: to be involved in the student’s activities and benefit from/gain knowledge through the results

23. Travel grants for the South : step by step APPLICATION o Deadline: before departure and before the faculty deadline o Interested students should apply online via VLIR-UOS (3 letters should be uploaded), the language depending on the destination. They should also apply via KU Loket. o The faculty will select the candidates (successful + reserve candidates) o The faculty will submit the selection results to the International Office. o The Central Selection Committee will select an additional number of (successful) candidates. o The selection results will be communicated in early May. GRANT o Travel Grant students should leave before 1 December 2016 and should stay on the spot for at least 6 weeks. o At the end of their stay, they should ask their local supervisor to fill out an evaluation form. REPORT o Through the faculty : report as usual o Through the International Office: online travel report for VLIR-UOS, to be submitted no later than one month after the student’s return (the evaluation document should be signed and uploaded) o The Travel Grant will be transferred to the student’s bank account after the reporting procedure has been finalized.

24. Peking University’s Yenching Academy Excellence programme of Peking University, offering a one-year interdisciplinary Master of China Studies for students with an outstanding academic record For whomall nationalities all faculties Bachelor’s / Master’s students no preliminary Chinese language requirements excellent study results (at least “passed with distinction”) under 25 on 31/08/2016 and holding a Bachelor’s degree travelling to China as an “outgoing student” for 1 year Prioritydoes not apply Duration1 year (September 2016 – August 2017)Grantallowance of 2,500/3,500 RMB (12 months) + on-campus accommodation and meals + return air ticket Doccurriculum vitae transcript of records motivation letter 2 letters of recommendation Selection criteria academic excellence social engagement leadership skills motivation motivation demonstrated in letters of recommendation Deadlinefaculty deadline Selectionfaculty + central level + Yenching Academy Resultspreselection on 15 January, selection in March Infofaculty or www.kuleuven.be/internationaal/beurzengids

25. APPLICATION o The faculty will preselect the candidates. o The faculty will submit up to 3 files to the International Office. o KU Leuven’s Central Selection Committee will nominate up to 6 candidates (in the middle of January). o The nominated students will be requested to finalize their application by using the Yenching Academy online tool. o The nominated students will take part in a Skype interview with Yenching Academy. o Yenching Academy will communicate the results of the final selection in early March. GRANT o The selected students will receive information about their special statute of “outgoing students”. o The selected students will receive instructions from Yenching Academey on how to buy a plane ticket (to be refunded). o All further communication will be between the selected students and Yenching Academy. REPORT o The students should submit their report to the International Office. Yenching Academy – step by step

26. Yenching Academy: information session What? Prof. John Holden from the Yenching Academy will introduce the excellence programme of Peking University. Participants get the opportunity to ask questions. When? Tuesday, 10 November at 4 pm For whom? students and staff Where? Atrechtcollege - Naamsestraat 63 Please register by sending an email to Mr Hans Crab. hans.crab@kuleuven.be

27. China Scholarship Council (CSC grants) The Chinese Government provides grants for students who wish to study in China for one year For whomall nationalities all faculties Bachelor’s / Master’s students 1 year in China as an “outgoing student” Prioritystudents with a keen interest in China, its culture and its language Duration1 yearGranttuition fee waiver + monthly grant of 1,400 RMB (10 months) + installation fee of 1,500 RMB + on-campus accommodation in a shared room + study books Doccurriculum vitae transcript of records motivation letter 2 letters of recommendation Selection criteria study results motivation demonstrated interest in China’s language and culture Deadlinefaculty deadline Selectionby the faculty + at the central level Resultsin April Infofaculty or www.kuleuven.be/internationaal/beurzengids

28. APPLICATION o The faculty will submit the application files to the International Office. o The Central Selection Committee will nominate 25 candidates and 2 reserve candidates. GRANT o The selected students will receive information about their special statute of “outgoing students”. o The grant-awarding authority will send a preliminary letter to the selected students about their grant. o The outgoing students should ask the university of their first choice for a pre- admission letter and they will add the pre-admission letter to their file. o Students will be notified in July about their host university. REPORT Through the faculty: report as usual CSC – step by step

29. Central Bilateral Agreements - China Summer School in one of the following Chinese partner universities: Tsinghua University, Peking University, Shanghai Jiao Tong University, East China Normal University, Fudan University, Chinese University of Hong Kong. For whomall nationalities all faculties Bachelor’s / Master’s students Prioritystudents from underrepresented student groups Duration4 weeks on average, in summerGrant500 euros Doccurriculum vitae transcript of records motivation letter Selection criteria study results motivation academic relevance of the exchange Deadlinefaculty deadline Selectionby KU Leuven’s Central Selection Committee Resultsin April Infofaculty or www.kuleuven.be/internationaal/beurzengids

30. APPLICATION o The candidates will compose their application file and submit it for approval to their faculty. o The faculties will submit the approved applications to the International Office. o The Central Selection Committee will select the candidates. GRANT o The selected candidates will register for the summer school and send the official registration certificate to the International Office. o The International Office will transfer the grant amount to the participants’ bank account. REPORT o Through the faculty : report as requested Summer Schools in China – step by step

31. Information about student mobility Faculty : International Office: http://www.kuleuven.be/internationaal/studenten http://www.kuleuven.be/english/international/mobility/student http://www.kuleuven.be/internationaal/studenten http://www.kuleuven.be/english/international/mobility/student