1. Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Melanie Hawkins Date: July 18, 2013 Research Administration Information Network

2. RAIN Agenda Introduction Updates & timely information: Office of the VPR Export Controls RFDS TTBD RGC SPA RATE Research HR OHSU Foundation Q & A RAIN: 7-18-2013 2 Melanie Hawkins CTO/OCTRI CRBO ORIO Special Guest: CWE

3. VPR – Office of the Vice President for Research 3 RAIN: 7-18-2013

4. VPR: Office of the Vice President for Research Where to Start with a Start-up Janet Billups, Policy Advisor 4 RAIN: 7-18-2013 New Faculty Guide for Start-ups Sited at OHSU Provides direction and answers to help faculty start on the right foot when launching a start-up.

5. VPR: Office of the Vice President for Research Frequently Asked Start-up Questions Janet Billups, Policy Advisor 5 RAIN: 7-18-2013 How does the start-up work with OHSU? Which OHSU approvals are required? What about using OHSU space? Can we hire OHSU employees? Can we use OHSU service centers? Download the guide Download the guide to find answers.

6. RFDS – Research Funding & Development Services 6 RAIN: 7-18-2013

7. RFDS: Research Funding & Development Services Emerging Technology Fund Up to $500,000 Letters of Intent: August 30, 2013 Full Application: September 27, 2013 Questions? funding@ohsu.edufunding@ohsu.edu Taylor St.Clair 7 RAIN: 7-18-2013

8. TTBD – Technology Transfer & Business Development 8 RAIN: 7-18--2013

9. TTBD: Technology Transfer & Business Development Andrew Watson 9 RAIN: 7-18-2013 TTBD Brown Bag Presentation “Software Licensing & Patents” Presented by Arvin Paranjpe & Jeff Jackson Wednesday, August 7, 2013 12 – 1 pm Catered lunch! (first come, first served) Mac Hall, Room 2201 & live feed to ONPRC’s ABC Conference Room, West Campus

10. TTBD: Technology Transfer & Business Development Andrew Watson 10 RAIN: 7-18-2013 Wondering how to subscribe to the quarterly TTBD newsletter? Subscribe by emailing: techmgmt@ohsu.edutechmgmt@ohsu.edu Keep up with the latest TTBD happenings at OHSU! Highlights include: information for faculty research ranked staff post-docs and students

11. TTBD: Technology Transfer & Business Development Andrew Watson 11 RAIN: 7-18-2013 2013 OHSU Startup Symposium Thursday, October 10 th 2013, 8am - 4pm OHSU Old Library & Vey Auditorium Don’t miss: OHSU startup company presentations Panel sessions with business experts Keynote speakers Networking with local venture capitalists and entrepreneurs No cost to OHSU students! (registration link coming soon)

12. TTBD: Technology Transfer & Business Development Andrew Watson 12 RAIN: 7-18-2013 Questions? Contact TTBD at: techmgmt@ohsu.edu 503-494-8200

13. RGC – Research Grants & Contracts 13 RAIN: 7-18-2013

14. RGC: Research Grants & Contracts PI Committed Effort PIs/Co-PIs may not be 100% funded on federal sponsored projects. OHSU must enforce this regulation as stated in OMB Circular A-21. This is not a new requirement. A risk based assessment by OHSU leadership determined that we must be compliant. Deborah Golden-Eppelein 14 RAIN: 7-18-2013

15. RGC: Research Grants & Contracts PI Committed Effort: Why? To ensure that certain unallowable activities are not funded through federal sponsored projects. Examples of Unallowable Activities: Gathering/developing data for writing proposals, including writing, editing, and submission of applications. Department/Division administration like chair/head duties. Service on an IRB or IACUC Board. See policy for more on instances of unallowability. Deborah Golden-Eppelein 15 RAIN: 7-18-2013

16. RGC: Research Grants & Contracts When Committed Effort Doesn’t Apply Not generally applicable to Research Associates, Post Doctoral Fellows or scientists outside of PI/Co-I who do not apply for external sponsored funding. Recipients of K awards and those supported through other fellowships are excluded. Deborah Golden-Eppelein 16 RAIN: 7-18-2013

17. RGC: Research Grants & Contracts Going Forward OHSU will start scrubbing for over-commitment during effort certification period beginning 7/1/13. Provost’s Office will review for over-commitment in normal course of approvals for faculty appointments, FTE changes, etc. Deborah Golden-Eppelein 17 RAIN: 7-18-2013

18. RGC: Research Grants & Contracts Where to Find the Policy To be posted on the Sponsored Projects Administration website soon. SPA Policies and Procedures Deborah Golden-Eppelein 18 RAIN: 7-18-2013

19. RGC: Research Grants & Contracts NIH Announcement Adjustment to Transition Timeline for Electronic Submission of Multi-project Applications: NOT-OD-13-075 Developed ASSIST – online system that feeds into Grants.gov RGC will be able to submit via InfoEd, but not in time for September 2013 deadlines. Kellie Guentert 19 RAIN: 7-18-2013

20. RGC: Research Grants & Contracts NIH Announcement Contact Tim Rinner (rinner@ohsu.edu) if submitting to any of the following activity codes for deadline on or after September 25, 2013:rinner@ohsu.edu P01, P20, P50, U19, R24, U24 RGC’s Danny Stockdale will offer training for you and your GCA to look at the functionality of ASSIST and preparing your specific application. Kellie Guentert 20 RAIN: 7-18-2013

21. SPA – Sponsored Projects Administration 21 RAIN: 7-18-2013

22. SPA: Sponsored Projects Administration Individual Cash Draw - NIH NIH Notice NOT-0D-13-079 Anticipated Start Date10-01-2013 New and Competing Renewals Further Clarifications Forthcoming Nancy Duncan 22 RAIN: 7-18-2013

23. SPA: Sponsored Projects Administration Effort Reminders Effort Period Ended June 30 th Labor Cost Transfer Forms (LCTAs) due to SPA 8/12/2013 Forms Distributed Last Week of August Discoverer: OGADW Employee Effort Report Distribution by Period Nancy Duncan 23 RAIN: 7-18-2013

24. SPA: Sponsored Projects Administration xTRAIN Nancy Duncan is now Business Official along w/Dana Director (no longer James Trotter) Laura Dolan will now be routing Termination Notices: dolanla@ohsu.edudolanla@ohsu.edu, 503-494-2828 Nancy Duncan 24 RAIN: 7-18-2013

25. SPA: Sponsored Projects Administration OGA Role/Responsibility Changes ‘ OGA Inquiry’ role to be end dated mid- September PIs with OGA access will be automatically updated to: OGA All Project Inquiry Payroll Nancy Duncan 25 RAIN: 7-18-2013

26. SPA: Sponsored Projects Administration OGA Role/Responsibility Changes All others with ‘OGA Inquiry’ must update role through Oracle Self-Service Access SystemOracle Self-Service Access System Choose either ‘OGA All Project Inquiry’ or ‘OGA All Project Inquiry Payroll’ Questions? Contact: SPAOGAHelp@ohsu.edu SPAOGAHelp@ohsu.edu Nancy Duncan 26 RAIN: 7-18-2013

27. SPA: Sponsored Projects Administration James Trotter’s Farewell Party Today! Bancroft Building 3 – 5 pm Please join us! Nancy Duncan 27 RAIN: 7-18-2013

28. SPA: Sponsored Projects Administration James Trotter 28 RAIN: 7-18-2013 Need to Contact SPA? 503-494-0355 spaacctg@ohsu.edu SPA Online

29. RATE –Research Administration Training & Education 29 RAIN: 7-18-2013

30. Upcoming Classes DHHS Salary Cap Tuesday, July 23, 1 - 3 p.m. West Campus InfoEd for Grants.gov Wednesday, August 14, 8:30 a.m. - 12 p.m. Effort Certification/DHHS Salary Cap Refresher Tuesday, August 27, 1 - 4 p.m. More Info for RATE Courses RATE: Research Administration Training & Education Margaret Gardner 30 RAIN: 7-18-2013

31. RATE Bridge Document Libraries Shared documents support best practices. Course documents assist learning. New! Federal Grant Pre-Award Flowchart See more on the RATE Bridge!RATE Bridge RATE: Research Administration Training & Education Margaret Gardner 31 RAIN: 7-18-2013

32. Fall 2013 Class Line-up RDA 101: Intro to Research Administration InfoEd for Grants.gov Submissions Essentials of Grant Administration Pre-Award Focus: Federal & Foundation Budgets New! Post-Award Focus: Grant Management New! Post-Award Focus: Project Management w/OGA New! Research Administration for Clinical Trials Training Grants & Fellowships Corporate & Foundation Relations 101 New! RATE: Research Administration Training & Education Margaret Gardner 32 RAIN: 7-18-2013

33. Questions? Margaret Gardner gardnerm@ohsu.edu 503-494-8990 More about RATE Classes at: Research Administration Training & Education RATE: Research Administration Training & Education Margaret Gardner 33 RAIN: 7-18-2013

34. OCTRI – Oregon Clinical & Translational Research Institute 34 RAIN: 7-18-2013

35. OCTRI: OHSU Clinical & Translational Research Institute eCRIS Rollout eCRIS is the institution-wide computer application for budgeting, financial management, contracting, and study management, including subject tracking, regulatory reporting and document management, of OHSU clinical research studies. Darlene Kitterman 35 RAIN: 7-18-2013

36. OCTRI: OHSU Clinical & Translational Research Institute eCRIS Rollout Voluntary for new studies July 22, 2013 o “New” = those that have not yet been submitted to IRB Mandatory for new studies January 13, 2014 All existing studies July 14, 2014 Learn more at http://www.ohsu.edu/crmshttp://www.ohsu.edu/crms Darlene Kitterman 36 RAIN: 7-18-2013

37. CRBO – Clinical Research Billing Compliance Office 37 RAIN: 7-18-2013

38. CRBO: Clinical Research Billing Compliance Office eCRIS Training Schedule Training recommended when ready to submit study Big Brain Module: Investigators & Study Staff Available now Mandatory prior to in-person class In-person Overview Class 4-hour training, mandatory for study coordinators One-on-One Training - Optional Available after completing in-person overview class. Melanie Hawkins 38 RAIN: 7-18-2013

39. CRBO: Clinical Research Billing Compliance Office Questions? eCRISSupport@ohsu.edu Learn more at CRBO Training & EducationCRBO Training & Education Melanie Hawkins 39 RAIN: 7-18-2013

40. ORIO –OHSU Research Integrity Office 40 RAIN: 7-18-2013

41. Safety Fair Today July 18 th, 10am to 2pm, Old Library Safety Vendors, Presentations, Workshops There will be food! Safety Fair Announcement & Schedule RAIN: 7-18-2013 41 ORIO: IBC/Research Safety Hilde Wette

42. Changes in eCoI for Researchers w/SFIs eCoI = reporting system in Big Brain for disclosure of outside activities, significant financial interests (SFIs) and related research. Two changes coming soon: #1 - Signers/Reviewers for the submitted form #2 - Required documentation of research related to SFIs (or attestation that there is none). ORIO: Conflict of Interest in Research (CoIR) Hilde Wette RAIN: 6-20-2013 42

43. Change #1: Level 2 Signers become Reviewers Currently: 2 signatures required. Coming soon: Disclosures will require only a Level 1 signature prior to CoI office review. L2 reviewers still review but don’t sign disclosures. Shorter lag time between disclosure submission and compliance for eIRB submissions. ORIO: Conflict of Interest in Research (CoIR) Hilde Wette RAIN: 6-20-2013 43

44. Change #2: Ensures All Related Research Listed Currently: may submit form without listing research. Coming soon: Researchers will be required to check a box prior to form submission stating that related research is listed OR have no research related to SFIs. More efficient processing of disclosures, including less “returned” forms and clarifying emails. ORIO: Conflict of Interest in Research (CoIR) Hilde Wette RAIN: 6-20-2013 44

45. IRB Education Updates On hiatus until Labor Day Re-evaluating education offerings Call for topics ORIO: Institutional Review Board (IRB) David Holmgren RAIN: 6-20-2013 45

46. Questions? Contact Ames Elliot elliot@ohsu.edu Research Integrity Online ORIO: OHSU Research Integrity Office David Holmgren RAIN: 6-20-2013 46

47. Guest – Center for Workplace Enhancement 47 RAIN: 7-18-2013

48. CWE: Center for Workplace Enhancement Mary Lind 48 RAIN: 7-18-2013 Coaching: Your Resource for Workplace Conflict & Skill Building

49. CWE: Center for Workplace Enhancement Mary Lind 49 RAIN: 7-18-2013 The Cost of Conflict: We spend 2.8 hours per week dealing with conflict = $359B

50. CWE: Center for Workplace Enhancement Mary Lind 50 RAIN: 7-18-2013 Impacts: Stress Sleep loss Sick leave Absenteeism Job loss Loss of productivity Customer complaints Quality diminished Loss of cohesion Grievances

51. More Impacts of Conflict 51 RAIN: 7-18-2013 CWE Center: Conflict Management Coaching Mary Lind

52. 52 RAIN: 7-18-2013 CWE Center: Conflict Management Coaching Mary Lind Engages both/all parties Parties dialogue together Product: agreements Confidential Voluntary Self-determined outcomes Contact: Bridgebuilders Engages one individual Private 1:1 sessions Product: action plan Confidential Voluntary Self-determined outcomes Contact: CWE Center

53. Coaching Logistics 53 RAIN: 7-18-2013 CWE Center: Conflict Management Coaching Mary Lind Up to 3 hours of coaching Time & location flexible Paid or unpaid time Available to : 1.AFSCME employees & their managers 2.All OHSU employees

54. Why do we seek coaching? To gain confidence to advocate for myself To improve a relationship with coworker To resolve a matter with a coworker To gain skills to approach my manager / skills to approach my employee 54 RAIN: 7-18-2013 CWE Center: Conflict Management Coaching Mary Lind

55. What do coaching users say? 100% would recommend this service to others. “very helpful”, “changed my perspective” “made me think about what a win-win would look like” It was a powerfully effective tool I will use for my whole career… I no longer take my job [stress] home with me! 55 RAIN: 7-18-2013 CWE Center: Conflict Management Coaching Mary Lind

56. 56 RAIN: 7-18-2013 CWE Center Coaching Program 503-418-0273 www.ohsu.edu/cwecenter/coaching CWE Online CWE: Career & Workplace Enhancement Center Mary Lind

57. Wrap Up Q & A Next RAIN Meeting: September 19, 2013, 9:30 – 11:00am (No meeting in August!) Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the RAIN Feedback FormRAIN Feedback Form Everyone RAIN: 6-20-2013 57