1. JABSOM Annual Chair Reporting Instructions For Reporting Session: July 1 – June 30

2. Notes  All reporting is for academic year (July 1 – June 30)  Reporting is required for all compensated faculty only  Faculty with joint appointments should complete a report for your primary department only  You will need a UH email username/password to log in  All text comments need to be kept at a 500 word limit  Upon submission deadline, forms will not be accessible as to allow for the Dean to begin reviewing all entries.

3. Need a UH email account?  UH email username/password is required to log- in to the reporting system  If you have forgotten your username/password or need to obtain one go to the following website: UH ITS Email Set-Up UH ITS Email Set-UpUH ITS Email Set-UpUH ITS Email Set-Up  Please note that your UH username/account will be issued directly by UH ITS Dept –Contact the UH ITS Help Desk at 956-8883 for assistance

4. To Begin Your Reporting Session Go to the Faculty Development Website: http://jabsom.hawaii.edu/faculty/facdev/annual-faculty-reports/ 1. Click on the “Annual Faculty Reports” tab 2. Click on “Annual Report Forms – All Faculty and Chairs Log in Here”

5. Log-In Screen  You will then see the log-in screen. Log-in with your UH username and password (same as your UH email account)Log-in with your UH username and password (same as your UH email account)

6. 1. Annual Chair Report  Your contribution to your department and JABSOM’s annual report  Used for annual feedback and to monitor progression towards applying for promotion and/or tenure  Used towards UH annual faculty contract renewal process (as applicable)  Be as accurate as possible  When unsure, please make your best estimate  Each year’s report will be stored for future reference

7. Reminders  Click on the “save” button at the end of each section to save your work  At the end of your session, you must click on the “submit” button to submit your form  You may submit/change your data as many times until the deadline  Upon clicking “submit” a printable version will appear  Click on “Click to Print” button to print a copy for your files  Click on “log out” to end your session  If you need to make changes after submitting your report, please contact Lori Emery at lmatsuza@hawaii.edu or 692-0884 to re-open your report

8. 1. Annual Faculty Report: Reminders  Please be aware of the data being requested, in the block columns to the right, please indicate a numerical number and not text

9. 1. Annual Chair Report: Process  Upon submission deadline, the Dean will review your report.  The Dean should schedule a one-on-one meeting with you to discuss your efforts and goals for that year  You will both sign the form at time of meeting and both you and the Dean’s Office should keep a copy on file

10. 2. Department Chair Function: Viewing Annual Faculty Reports  As Dept Chair, you may view reports that have been submitted from your department by selecting the faculty member by name and the reporting year.  You will have the opportunity to provide comments in the text box at the end of the form and submit the comments for the faculty member to view.  Upon completion of reviewing reports, you should schedule a one-on-one meeting with each faculty member to discuss their progress and goals for that year and for the next year.  At time of meeting, you should print out a hard copy, you and the faculty will both sign at the bottom of the form and keep one copy in your department’s files.

11. 3. Evaluation of Chair  Your faculty will be completing an evaluation on your efforts as Chair.  All responses will be tallied and reviewed anonymously by the Dean.  The Dean will discuss the summary of responses of your evaluation with you.

12. Questions? Contact the following: For content questions: Dr. Rosanne Harrigan Director of Faculty Affairs harrigan@hawaii.edu For technical assistance, all other questions: Lori Emery JABSOM Faculty Development Program Manager 692-0884 lmatsuza@hawaii.edu