1. Precodes for the Pennsylvania System of School Assessment (PSSA) 2015-2016

2. 2 The Presentation:  can be downloaded from www.education.pa.gov; type PAS in the search bar and look under the 2015-16 Trainings;www.education.pa.gov  will be recorded and posted at the above site;  will have a Question and Answer session on Dec. 14, 2015, from 10:00-11:00 a.m.; and  PDE will send out an email broadcast to PIMS administrators and a PennLink to LEAs announcing the webinar and the Question and Answer session. PSSA Precodes

3. 3 Timeline, Due dates and Templates Business rules Data collection details Reports Agenda PSSA Precodes

4. 4 Educating LEA Grades 3-8 Must Submit Data to PIMS Who Submits Data to PIMS? PSSA Precodes

5. 5 Timeline SIS vendor provides the LEA with the correct data Data tested in the sandbox Start data submission early Upload data into PIMS, in order for it to be in the snapshot Suggestions for LEAs Data must be submitted by 4:59 p.m. on Dec. 14, 2015 There will be no extensions Internal Snapshot due date Run the Preliminary Accuracy Certification Statement (ACS) report before the internal snapshot due date The ACS report must be submitted by Jan. 8, 2016 ACS due date PSSA Precodes

6. 6 Collection Window 6 Determine students in grades 3-8 and code Field 212 with B Upload students who need precode labels along with their demographics Update and pass DQE checks Update templates for Student, School Enrollment and Programs Fact Ensure data passes the Data Quality Engine (DQE) edit checks Upload to PIMS and run reports Data must be submitted by 4:59 p.m. on Dec. 14, 2015 Verify successful data submission by running reports and the Pre-Accuracy Certification Statement Submitting the Correct Data PSSA Precodes

7. 7 1. LEA submits data to PIMS 3. Orders booklets 4. Sends booklets & precodes 5. Returns test materials 6. Provides assessment results Assessment Vendor eMetric PIMS LEA Assessment Data Flow 2. PIMS submits LEA data to the Assessment Vendor PSSA Precodes

8. 8 Current Business Rules 1.Students in grades 3–12. 2.Student’s first name and last name are not missing. 3.Special characters in a student’s name (except dashes and apostrophes) have been removed. 4.The student’s birthday is no earlier than Jan. 1, 1994, and no later than Dec. 31, 2010. 5.The student’s school entry date, district entry date, and state entry date form a valid combination. PSSA Precodes

9. 9 Current Business Rules (continued) 6.For students remaining after applying rules 1-5, the PAsecureID must be reported by only one LEA. When more than one LEA reports a student, the following rules will be applied: a.The student is reported at one or more occupational (part- time) career technical center and one other LEA of any type. The record submitted by the other LEA will be used. b.The student is reported at one comprehensive (full-time) career technical center and one or more school districts. The record submitted by the comprehensive (full- time) career technical center will be used. PSSA Precodes

10. 10 Current Business Rules (continued) 6.For students remaining after applying rules 1-5, the PAsecureID must be reported by only one LEA. When more than one LEA reports a student, the following rules will be applied: c.The student is reported at one intermediate unit and one or more school districts. The record submitted by the intermediate unit will be used. d.The student is reported at one charter school and one or more school districts. The record submitted by the charter school will be used. e.The student is reported at one approved private school and one or more school districts. The record submitted by the approved private school will be used. PSSA Precodes

11. 11 Current Business Rules (continued) 6.For students remaining after applying rules 1-5, the PAsecureID must be reported by only one LEA. When more than one LEA reports a student, the following rules will be applied: f.The student is reported at one private residential rehabilitation institution and one or more school districts. The record submitted by the private residential rehabilitation institution will be used. g.The student is reported by multiple school districts, the record submitted by the district with the latest district entry date will be used. PSSA Precodes

12. 12 PDE sends a reminder to LEAs informing them of the upcoming internal snapshot due date LEAs upload templates and ensure data passes the DQE checks LEAs use pre- snapshot reports and run the pre- ACS on final data PDE generates internal snapshot LEAs run ACS PIMS Locked Down LEAs submit data by 4:59 p.m. Dec. 14, 2015 PIMS Available LEAs correct data prior to the internal snapshot Dec. 14, 2015 Internal Snapshot Overview PSSA Precodes

13. 13 Correction Window No Correction Window No Corrections Window PSSA Precodes No Extensions After the Dec. 14, 2015 Internal Snapshot

14. 14 Four Matching Criteria Student Demographics Program Participation School Enrollment Data Collection Details PSSA Precodes

15. 15 Four Matching Criteria First name Last Name PAsecureID Birth Date PSSA Precodes

16. 16 Student Template  Individualized Education Program (IEP)  English language learner (ELL)  Economically disadvantaged  Race/ethnicity subgroups Student Demographics PSSA Precodes

17. 17 Programs Fact Template Title I Program Participation PSSA Precodes

18. 18 School Enrollment Template Entry and withdrawal dates Entry and withdrawal codes Entry and withdrawal grades School Enrollment PSSA Precodes

19. 19 Assessment Participation Codes for the PSSA Precodes Field 212; Code B MUST be selected in order to generate PSSA precodes Fields 214-216; Must have a valid value, but will NOT be used for generating PSSA Precodes Precode labels will be generated for the student PSSA Precodes

20. 20 Student’s Current Enrollment Status in School of Residence Initially Started After Oct. 1, 2015 - PIMS  Must be a Y or N and follow the rules in the table below to be valid. District enrollment after Oct. 1, 2015 State enrollment after Oct. 1, 2015 If school enrollment after Oct. 1, 2015 is N Must be N If school enrollment after Oct. 1, 2015 is Y May be N or Y How PIMS Data Affects Precode Labels PSSA Precodes

21. Student’s Current Enrollment Status in District of Residence Initially Started After Oct. 1, 2015 – PIMS  Must be a Y or N and follow the rules in the table below to be valid. 21 School enrollment after Oct. 1, 2015 State enrollment after Oct. 1, 2015 If district enrollment after Oct. 1, 2015 is N May be N or YMust be N If district enrollment after Oct. 1, 2015 is Y Must be YMay be N or Y PSSA Precodes

22. Student’s Current Enrollment as Pennsylvania Resident Initially Started After Oct. 1, 2015 - PIMS  Must be a Y or N and follow the rules in the table below to be valid. 22 School enrollment after Oct. 1, 2015 District enrollment after Oct. 1, 2015 If state enrollment after Oct. 1, 2015 is N May be N or Y If state enrollment after Oct. 1, 2015 is Y Must be Y PSSA Precodes

23. 23 Sandbox Reports Presnap Verification Presnap Verification for PSSA Precodes Pre-ACS for PSSA Precodes Presnap Precode Extract Warnings Sandbox Reports PSSA Precodes

24. 24 Cognos Reports Verification Verification for PSSA Precodes ACS for PSSA Precodes Precode Extract Warnings Cognos Reports PSSA Precodes

25. 25 Collection Window 6 – Open All Year For Internal Snapshots Collection Window 6: Open all year Upload data Delete data Update data PSSA Precodes

26. 26 Resources:  Website: www.education.pa.gov, PAS in the search barwww.education.pa.gov  PA Code, Chapter 4  Pennsylvania’s Elementary and Secondary Education Act flexibility waiver  Attribution Map  Previous trainings  Required Federal Reporting Measures website: http://eseafedreport.com http://eseafedreport.com  Pennsylvania Information Management System website: www.education.pa.gov, PIMS in the search bar www.education.pa.gov PSSA Precodes

27. 27 Contact Information Shazia Waters shwaters@pa.govshwaters@pa.gov or ra-pas@pa.govra-pas@pa.gov PIMS Help Desk help@pimssupport.org Division of Data Quality ra-DDQDataCollection@pa.gov PSSA Precodes

28. 28 For more information on the Precodes for the Pennsylvania System of School Assessment (PSSA) PDE’s website at www.education.pa.gov.www.education.pa.gov The mission of the department is to academically prepare children and adults to succeed as productive citizens. The department seeks to ensure that the technical support, resources and opportunities are in place for all students, whether children or adults, to receive a high quality education.