1. Microsoft Word 2010 - Illustrated
Unit F: Illustrating Documents with
Graphics

2. Objectives Insert a graphic Size and scale a graphic
Position a graphic
Create a text box
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3. Objectives (continued)
Create WordArt
Draw shapes
Create a chart
Finalize page layout
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4. Inserting a Graphic
Graphic images include clip art, photos, scanned art, and graphics created in other programs
Use the Picture command in the Illustrations group (Insert tab) to insert graphics
Apply a Picture style to enhance a graphic
Most graphics are bitmap graphics
E.g., .bmp, .png, .jpg, .tif, or .gif
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5. Inserting a Graphic (continued)
A graphic is inserted as an inline graphic
To position a graphic anywhere on a page, make it a floating graphic
Change inline graphic to floating using Wrap Text button (Arrange group)
Change a floating graphic to inline by changing text wrapping style to In Line with Text
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6. Inserting a Graphic (continued)
Photo is anchored to the paragraph next to it
Rotate handle
Text wraps around the graphic
Sizing handles
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7. Inserting a Graphic (continued)
Use the Picture Effects button to apply visual effects such as a shadow, glow, reflection, bevel, or 3-D rotation
Use the Format Picture dialog box to adjust the format settings applied to graphic objects
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8. Inserting a Graphic (continued)
Commands in the Adjust group:
Use the Corrections command to adjust brightness and contrast
Use the Color command to change color saturation and color tone, and to recolor a picture
Use the Artistic Effects command to make a photo look like a drawing or painting
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9. Sizing and Scaling a Graphic
To change the shape or size of a graphic:
Drag a sizing handle
Use Shape Width and Shape Height text boxes in Size group (Picture Tools Format tab)
Change the scale of the graphic using the Size tab in the Layout dialog box
When a graphic is scaled, its height to width ratio remains the same
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10. Sizing and Scaling a Graphic (continued)
Drag a side, top, or bottom, sizing handle to change only the width or height of a graphic
Drag a corner sizing handle to resize a photo proportionally
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11. Sizing and Scaling a Graphic (continued)
Shape Height and Width text boxes show size of selected object
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12. Sizing and Scaling a Graphic (continued)
Use the Layout dialog box to set exact measurements or to scale a graphic by a percentage
Set specific measurements
Change the scale of an object
Select to keep height and width proportional
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13. Sizing and Scaling a Graphic (continued)
Crop a graphic to trim parts you don’t want to use
Select the graphic, then click the Crop button (Size group, Picture Tools Format tab)
Drag a corner or side cropping handle inward to the location you want to crop
Crop a graphic to fit a shape or conform to a certain aspect ratio
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14. Positioning a Graphic To move a floating graphic:
Drag it with the mouse
Nudge it with the arrow keys
Set an exact location for the graphic using the Position command
Use the Layout dialog box to specify an exact position for the graphic relative to an aspect of the document (e.g. margin)
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15. Positioning a Graphic (continued)
Transparent image indicates position
Anchor symbol moves with graphic
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16. Positioning a Graphic (continued)
Use the Remove Background command to remove all or part of the picture background
Remove Background button in the Adjust group (Picture Tools Format tab)
Indicate areas to keep or remove
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17. Creating a Text Box
A text box is a container that you can fill with text and graphics
Insert a preformatted text box that you customize with your own text
Draw an empty text box and fill it with text
Select text and draw a text box around it
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18. Creating a Text Box (continued)
Use the Text Box button (Text group) or the Shapes button (Illustrations group) on the Insert tab
Text box frame is selected
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19. Creating a Text Box (continued)
Format, resize, and position a text box just like other drawing objects
Text box is resized, positioned, and formatted with a style
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20. Creating a Text Box (continued)
By linking text boxes, you can force text to flow automatically from one text box to another
Allows you to size and format the text boxes any way you wish
Use Create Link button in Text group on Drawing Tools Format tab
To break link, use Break Link button
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21. Creating WordArt
WordArt is a drawing object that contains decorative text
Created using WordArt button in Text group on Insert tab
Use the commands on the Drawing Tools Format tab to apply formatting, styles, and effects
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22. Creating WordArt (continued)
Use the Format Text Effects dialog box to change the fill colors and effects of the WordArt object
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23. Creating WordArt (continued)
Completed WordArt object
Customized WordArt style
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24. Creating WordArt (continued)
Enhance an object with styles and effects:
Styles include a preset mixture of effects, such as shading, borders, and shadows
Choose from the Styles options in the Styles group on the active Format tab
Use the Effects command in the Styles group to apply customized effects
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25. Drawing Shapes
Shapes are rectangles, ovals, lines, callouts, stars, etc. that you create using the Shapes command
Illustrations group, Insert tab
Drag an adjustment handle to modify a shape, but not its size
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26. Drawing Shapes (continued)
Adjustment handle
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27. Drawing Shapes (continued)
Group multiple shapes into a single object that can be sized, positioned, and formatted together
Stacked bevels are grouped
Sun shape is narrower and filled with gold
Drawing is rotated and positioned
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28. Drawing Shapes (continued)
Creating an illustration in a drawing canvas:
Workspace for creating your graphics
Provides frame-like boundary between an illustration and the rest of the document
Useful when graphic contains more than one drawing object
Click Shapes button (Illustrations group), then click New Drawing Canvas
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29. Creating a Chart A chart is a visual representation of numerical data
Used to illustrate trends, patterns, or relationships
The Word chart feature allows you to create different types of charts
Bar, column, pie, area, and line
Use Chart button in Illustrations group on Insert tab
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30. Creating a Chart (continued)
Worksheet opens in Microsoft Excel window and chart appears in Word document
Chart is based on the data in the worksheet
Chart updates automatically when you edit the worksheet
Apply a style to the chart and format the chart’s labels (e.g. title and legend)
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31. Creating a Chart (continued)
Chart reflects data in worksheet
Worksheet in Excel window
Chart object
Legend
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32. Creating a Chart (continued)
Completed chart
Legend moved to top
Title added to chart
Label added to vertical axis
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33. Creating a Chart (continued)
Word SmartArt feature lets you create and format many types of diagrams
E.g. pyramid, target, cycle, and radial, diagrams, as well as lists and organization charts
Click the SmartArt button (Illustrations group, Insert tab) to open the Choose a SmartArt Graphic dialog box
Use SmartArt Tools Design and Format tabs to customize the graphic
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34. Finalizing Page Layout
After finishing the illustrations for a document, you can fine-tune the position and formatting of the text and graphics
Nonprinting drawing gridlines help you size, align, and position objects
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35. Finalizing Page Layout (continued)
Drawing gridlines turned on
Chart is located in text box
Pyramid is smaller and centered under text
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36. Finalizing Page Layout (continued)
Completed flyer
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37. Summary Graphics help illustrate ideas in a document
Resize, scale, and position a graphic
Format graphic objects with lines, colors, styles, and other effects using tools on Format tab
Use text boxes to illustrate your documents with text
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38. Summary (continued)
Create and format WordArt objects to enhance your document
Draw and format shapes, such as rectangles and ovals
Use charts and SmartArt graphics to illustrate information and concepts
Finalize the formatting and layout of your document
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