1. A Recipe for Preparing a Schedule that Works Ulla Merz prepared for MPUG phone: (303) 499 7301 e-mail: UllaMerz@aol.com

2. 1/14/00© P2E, 2000 Input to the project plan Requirements Features/Functions Budget Time constraints Draft schedule Tools & techniques Company capabilities Resources Existing commitments ?=?= Time Requirements Budget NO Baselined Schedule YES Recipe for Preparing a Schedule

3. 1/14/00© P2E, 2000 Creating a Schedule Using Divide and Conquer ¬ Outline the work that needs to be done using a Work Breakdown Structure (WBS) ­ Turning a WBS into a schedule by –Defining task dependencies –Estimating the duration of each task –Assigning people –Adding milestones

4. 1/14/00© P2E, 2000 Six Steps n Create a Work Breakdown Structure n Define Milestones n Define Dependencies n Define Resources n Estimate task effort/duration n Make assignments

5. 1/14/00© P2E, 2000 Create a Work Breakdown Structure n Create a work breakdown structure n Define milestones n Define dependencies n Define resources n Estimate task effort/duration n Make assignments

6. 1/14/00© P2E, 2000 Define Milestones n Create a work breakdown structure n Define milestones n Define dependencies n Define resources n Estimate task effort/duration n Make assignments

7. 1/14/00© P2E, 2000 Define Dependencies n Create a work breakdown structure n Define milestones n Define dependencies n Define resources n Estimate task effort/duration n Make assignments

8. 1/14/00© P2E, 2000 Define Resources n Create a work breakdown structure n Define milestones n Define dependencies n Define resources n Estimate task effort/duration n Make assignments

9. 1/14/00© P2E, 2000 Estimate task effort/duration n Create a work breakdown structure n Define milestones n Define dependencies n Define resources n Estimate task effort/duration n Make assignments

10. 1/14/00© P2E, 2000 Make Assignments n Create a work breakdown structure n Define milestones n Define dependencies n Define resources n Estimate task effort/duration n Make assignments

11. 1/14/00© P2E, 2000

12. 1/14/00© P2E, 2000 Six Steps n Create a Work Breakdown Structure n Define Milestones n Define Dependencies n Define Resources n Estimate task effort/duration n Make assignments

13. 1/14/00© P2E, 2000 Input to the project plan Requirements Features/Functions Budget Time constraints Draft schedule Tools & techniques Company capabilities Resources Existing commitments ?=?= Time Requirements Budget NO Baselined Schedule YES Recipe for Preparing a Schedule

14. 1/14/00© P2E, 2000 Consider Constraints n Resource constraints; resource over- allocation n Time constraints; deadlines

15. 1/14/00© P2E, 2000 Remove Resource Over- Allocation n Hire resources n Replace resources n Delay tasks

16. 1/14/00© P2E, 2000 Resolve Time Constraints n Overlap tasks using lead time n Reassign resources n Shorten task duration for tasks on the critical path

17. 1/14/00© P2E, 2000 Baseline the Schedule