1. March (D) Reporting – Missing SSIDs Kim McKeand October 16, 2015

2. Why are Students Missing From March (D) Extract? Possible Causes Available Resources Which Records to Check

3. CTE-26 was Not Approved as Submitted No Signatures on the Application Incomplete Program of Study District Reported the Wrong Program Code in the CTE-26 (reported “A0” instead of “A1”) Submitted an Incomplete Application

4. Subject Code was not Approved in the VAX CTE-26 not Approved for Subject Code Teacher Licensure Issues Min/Max Course Hours (Over or Under) Career -Tech Business Rules not met

5. Program of Concentration Does not Align to the Subject Code FY2014 - CTE-Program-Matrix - 19-JUNE-2014.xlsx - Excel Career Field Name CTE Program Name & Code Subject NameSubject Code Construction Technologies (D2) Building TechnologyBuilding Technology171017 AS REPORTED BY THE DISTRICT CTE District IRN Concentrator Year SSID Program of Concentration Local Classroom Code Subject Code XXXXXX2014AB1111111D4CLASS-111-01171017 References: CTE Program Matrix EMIS Manual - Student Attributes – No Date (FN)

6. District has Aligned the Program Area of Concentration to an Introductory Subject Code AS REPORTED BY THE DISTRICT CTE District IRN Concentrator Year SSID Program of Concentration Local Classroom Code Subject Code XXXXXX2014BA2222222J0CLASS-222-01070005 References: CTE Program Matrix Career Field Name CTE Program Name & Code Subject Name Subject Code Curriculum Code/Min- Max Course Hours Min. CTE Program Hours WFD Type Health Science (J0) Medical Bioscience Health Science 070005VT/60 V3/60450CC

7. Missing Diploma Date Withdrawal Code “99” Reported Student Standing Record (FS) Manifest Code Reporting LEA IRN SSID Withdrawal Reason Effective Start Date Effective End Date 2014N0000123456AA1234567997/1/20135/29/2014 2014N0000 654321AA1234567997/1/20135/21/2014 2015S2TRD123456AA1234567**7/1/201412/31/2500 2015S3TRD123456AA1234567997/1/20145/28/2015 Student Attributes - No Date (FN) Manifest Code Reporting LEA IRN SSID CTE Program of Concentration Diploma Date 2014K0000123456AA1234567 2014K0000654321AA1234567 2014N0000654321AA1234567M3 2015S2TRD123456AA1234567** 2015S3TRD123456AA1234567 ** References: EMIS Manual Records - Student Attributes – No Date (FN) Student Standing (FS)

8. SSID is Reported as Currently Enrolled Student Standing Record (FS) Manifest Code Reporting LEA IRN SSID Withdrawal Reason Effective Start Date Effective End Date 2014N0000777777CC1234567997/1/20135/29/2014 2014N0000234234CC1234567997/1/20135/21/2014 2014N0000123456CC123456**12/31/2500 2015S2TRD777777CC1234567**7/1/201412/31/2500 References: EMIS Manual Records - Student Standing (FS)

9. SSID did not Take Subject Code Aligned to Program Area of Concentration Check the Course Master (CN) Record Check the Student Course (GN) Record

10. Course Mapping Errors Scenario: District submits a HD Ticket indicating SSID is missing from the March (D) Extract. They can’t figure out why. The district states the student took subject code 171815 and was reported with the correct Program Area of Concentration. The district states that SSID was in local classroom code LCC1234. M apped Local Classroom Code Record (CM) Manifest Code Reporting LEA Local Classroom Code 2014K0000777777LCC1234LCC5678 The issue: The district mapped the course incorrectly. When the district mapped class LCC1234, they mapped it “TO” LCC5678. When a class is mapped “FROM” and then “TO”, the “FROM” class no longer exists. From To

11. education.ohio.gov Questions?