1. 1 Program Release 2008 Update to the Administrative Council August 9, 2007

2. 2 Program Release Scope  Strategic Administrative Projects ATS Effort Grants LAST SFS Supply Chain / APPO  Strategic Interoperability Points ACH Commitment Control DOA IAA Non-Sponsored Projects Person Data PCBU/Activity ID Project Numbering Project Status Control Salary Cost Transfer

3. 3 Program Release Timeline  July 2007 Implementation of JET, Madison APPO  July – August 2007 Systems Testing – two cycles for each project  October 2007 Planned ECRT implementation  September 2007 – January 2008 Strategic Systems Integration Testing – all teams

4. 4 Current Challenges  Release of PeopleSoft Maintenance Pack on August 30, 2007 Contains PeopleSoft Bundles 16 and 17 which are of interest to ATS Timing is challenging because it may impact the start of Strategic Systems Integrated Testing  Sub-group to develop framework for making decision on how to proceed with the Maintenance Pack

5. 5 Risks and Action Plans  Risk identification sessions were held for all major stakeholder groups  Approximately 140 risks were identified for the Program Release A number of the risks were duplicates Some of the risks were facts, not risks  The risks were prioritized by each team Rated on probability and impact (scale 1-4)

6. 6 Risks and Action Plans  Risks were grouped into categories: Business Process Constraints (Scope, Schedule, Resources, etc.) Coordination / Decision Making Data Conversion Performance / Operations Testing Training  Sub-groups of the Joint Steering Committee are developing action plans to address the highest risks

7. 7 Communication Plan  One of the areas identified as a risk to the Program Release was Communication and Organizational Change Management Identified the need for structured, consistent communication about all of the changes being introduced by the Program Release  A sub-group of the Joint Steering Committee was formed to address this issue Team includes Alice Gustafson and Brian Rust

8. 8 Communication Plan  A communication template was developed and completed for each Strategic Administrative Project Project name, description, target audience, specific goals, timeline, what’s in it for me, possible surprises, and other  A communication plan has been drafted  Links for the Program Release and the projects will be place on www.vc.wisc.edu www.vc.wisc.edu

9. 9 Strategic Systems Integration Testing  Strategic Systems Integration Testing (SSIT) is the integrated testing of all projects within the Program Release in a shared environment  There are six iterations of testing planned We may have to modify this to accommodate the need for two month-end cycles  Testing will be conducted by the project team members and extended staff

10. 10 SSIT Goals  All key functional business requirements are met  System performs at acceptable levels  Operational guidelines are in place  Current SFS functionality is not negatively impacted  Program Release meets “Go Live” readiness criteria

11. 11 Determining Readiness for Go-Live  How do we determine whether or not the Program Release is ready for implementation?  Criteria to be used for determining readiness: Business Process Readiness Testing – quality and completeness Performance – online and batch Defined Support Plan User Readiness Defined Security Plan Documentation

12. 12 Determining Readiness for Go-Live  The Joint Project Managers are adding further detail to the criteria and more specific measurements  The criteria will be reviewed by the Joint Steering Committee  The goal is to have the criteria for assessing readiness defined prior to having to make a decision