1. Chapter 5 Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 1 Completing Business Messages

2. Learning Objectives 1.Revising your message 2.Editing for clarity and conciseness 3.Revising with technology 4.Producing your message 5.Proofreading your message 6.Distributing your message Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 2

3. Revising Your Message: Evaluating the First Draft Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 3

4. Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 4 The Revision Process ContentContent OrganizationOrganization Proper ToneProper Tone

5. Evaluate, Edit, and Revise the Work of Others Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 5

6. Revising to Improve Readability Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 6

7. Sentence Length Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 7 Up to 15 WordsUp to 15 Words 15 – 25 Words15 – 25 Words Over 25 WordsOver 25 Words

8. Paragraph Length Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 8 AppearanceAppearance ReadabilityReadability EmphasisEmphasis

9. Idea Sequence Visual Impact Complex Topics Main Points Skimming Audience Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 9 Lists and Bullets

10. Headings and Subheadings Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 10 Descriptive Informative Basic Organization Important Points Links and Transitions

11. Editing for Clarity and Conciseness Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 11

12. Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 12 Long SentencesLong Sentences Hedging SentencesHedging Sentences Faulty ParallelismFaulty Parallelism Dangling ModifiersDangling Modifiers Editing for Clarity

13. Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 13 Noun SequencesNoun Sequences Camouflaged VerbsCamouflaged Verbs Sentence StructureSentence Structure Awkward ReferencesAwkward References Editing for Clarity

14. Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 14 Edit for Conciseness Unneeded Words and Sentences Unneeded Words and Sentences Long Words or Phrases Long Words or Phrases RedundantCombinationsRedundantCombinations “It is/There are Starters” Starters”

15. Using Technology to Revise Your Message Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 15

16. Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 16 Revising with Technology Spell Checker ThesaurusThesaurus Revision Tracking Grammar Checker Style Checker CommentingCommenting

17. Producing Your Message Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 17

18. Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 18 Design for Readability ConsistencyConsistencyBalanceBalance RestraintRestraintDetailDetail

19. Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 19 Document Design White Space Margins Justification Typefaces Type Styles

20. Multimedia Documents Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 20 Convey Information Engage Audiences Express Emotions Allow Personalization

21. Multimedia Design Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 21 Creative and Technical Skills Hardware and Software Time and Cost AvailableContent Message Structure Compatibility

22. Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 22 Production Technology Templates, themes, and style sheetsTemplates, themes, and style sheets Page setup featuresPage setup features Column and paragraph formattingColumn and paragraph formatting Numbered and bulleted listsNumbered and bulleted lists Information in tablesInformation in tables Images, textboxes, and objectsImages, textboxes, and objects

23. Proofreading Your Message Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 23

24. Careful Proofreading Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 24 Multiple Passes Perceptual Tricks High-Priority Items

25. Careful Proofreading Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 25 Perspective Focus and Vigilance Sufficient Time

26. Distributing Your Message Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 26

27. Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 27 Distributing Messages Cost Concerns Convenience Time Constraints Security and Privacy

28. Completing Business Messages Copyright © 2012 Pearson Education, Inc. publishing as Prentice HallChapter 5 - 28