1. Microsoft Word 2010 - Illustrated Unit L: Integrating Word with Other Programs Other Programs

2. Explore integration methodsExplore integration methods Embed an Excel worksheetEmbed an Excel worksheet Link an Excel chartLink an Excel chart Embed a PowerPoint slideEmbed a PowerPoint slide Microsoft Office Word 2010 - Illustrated Complete Objectives

3. Insert a Word file and hyperlinksInsert a Word file and hyperlinks Import a table from AccessImport a table from Access Manage document linksManage document links Merge with an Access data sourceMerge with an Access data source Microsoft Office Word 2010 - Illustrated Complete Objectives (continued)

4. Exploring Integration Methods Information created with other Office programs can be integrated into a Word document in different waysInformation created with other Office programs can be integrated into a Word document in different ways Copy and pasteCopy and paste Insert a Word FileInsert a Word File Object Linking and EmbeddingObject Linking and Embedding Exporting tables and reports from AccessExporting tables and reports from Access Microsoft Office Word 2010 - Illustrated Complete

5. Exploring Integration Methods (continued) Microsoft Office Word 2010 - Illustrated Complete Use the Object/Text from File command to insert the text from an entire file, including other Word filesUse the Object/Text from File command to insert the text from an entire file, including other Word files Word file inserted into the Word document with formatting and chart image intact

6. Exploring Integration Methods (continued) Object linking and embedding (OLE)Object linking and embedding (OLE) The source program is the program in which the information (source file) is originally createdThe source program is the program in which the information (source file) is originally created The destination program is the program to which the information is copied (destination file)The destination program is the program to which the information is copied (destination file) An embedded object is created in a source program or destination program then modified in the destination programAn embedded object is created in a source program or destination program then modified in the destination program A linked object is created in a source file, then inserted into a destination file and linked to the source fileA linked object is created in a source file, then inserted into a destination file and linked to the source file Microsoft Office Word 2010 - Illustrated Complete

7. Exploring Integration Methods (continued) Microsoft Office Word 2010 - Illustrated Complete PowerPoint slide created in Word as an embedded object An embedded object can be created in a destination or source programAn embedded object can be created in a destination or source program The object is modified in the destination program using the tools of the source programThe object is modified in the destination program using the tools of the source program

8. Exploring Integration Methods (continued) Microsoft Office Word 2010 - Illustrated Complete A linked object is created in a source file and then inserted in a destination file and linked to the source fileA linked object is created in a source file and then inserted in a destination file and linked to the source file Excel pie chart linked to a document Changes made in the source file are reflected in the destination fileChanges made in the source file are reflected in the destination file

9. Exploring Integration Methods (continued) Microsoft Office Word 2010 - Illustrated Complete Use the Export command in Access to export a table or a report from Access into WordUse the Export command in Access to export a table or a report from Access into Word Table created in Access, exported into an RTF file, then copied into Word and formatted

10. Exploring Integration Methods (continued) Microsoft Office ProgramsMicrosoft Office Programs Microsoft Office Word 2010 - Illustrated Complete

11. Embedding an Excel Worksheet An embedded object uses the features of another program, but is stored as part of a documentAn embedded object uses the features of another program, but is stored as part of a document Click the Object button on the Insert tab to open the Object dialog boxClick the Object button on the Insert tab to open the Object dialog box Edit an embedded object directly in Word using the source program RibbonEdit an embedded object directly in Word using the source program Ribbon Changes in the source file are not updated in the embedded Word objectChanges in the source file are not updated in the embedded Word object Microsoft Office Word 2010 - Illustrated Complete

12. Embedding an Excel Worksheet (continued) Microsoft Office Word 2010 - Illustrated Complete Microsoft Word title bar Excel Ribbon Embedded worksheet appears in an Excel object window

13. Linking an Excel Chart Use the options in the Paste command on the Home tab to integrate data into a destination fileUse the options in the Paste command on the Home tab to integrate data into a destination file Select and copy the chart in ExcelSelect and copy the chart in Excel In Word, click the Paste button list arrow to view the different Paste optionsIn Word, click the Paste button list arrow to view the different Paste options Embed or link the copied object, and use the destination or source formattingEmbed or link the copied object, and use the destination or source formatting Microsoft Office Word 2010 - Illustrated Complete

14. Linking an Excel Chart (continued) Modify the chart in ExcelModify the chart in Excel Update the chart in Word to reflect changes made in ExcelUpdate the chart in Word to reflect changes made in Excel Click Refresh Data on the Chart Tools Design tab in WordClick Refresh Data on the Chart Tools Design tab in Word Format the design and layout of the chart in WordFormat the design and layout of the chart in Word Use the Object dialog box to link an entire worksheet into WordUse the Object dialog box to link an entire worksheet into Word Microsoft Office Word 2010 - Illustrated Complete

15. Linking an Excel Chart (continued) Microsoft Office Word 2010 - Illustrated Complete Linked Excel chart Paste options

16. Embedding a PowerPoint Slide Use the Create New tab in the Object dialog box to create a PowerPoint slide as an embedded object in WordUse the Create New tab in the Object dialog box to create a PowerPoint slide as an embedded object in Word Use the PowerPoint Ribbon to create and modifythe slideUse the PowerPoint Ribbon to create and modifythe slide Microsoft Office Word 2010 - Illustrated Complete Embedded PowerPoint slide object in Word

17. Embedding a PowerPoint Slide (continued) Creating a PowerPoint presentation from a Word outlineCreating a PowerPoint presentation from a Word outline The Word document is the source file and the PowerPoint presentation is the destination fileThe Word document is the source file and the PowerPoint presentation is the destination file Text formatted with heading styles in the Word source file are converted to PowerPoint headingsText formatted with heading styles in the Word source file are converted to PowerPoint headings In PowerPoint, click the New Slide list arrow, click Slides from Outline, then select the Word documentIn PowerPoint, click the New Slide list arrow, click Slides from Outline, then select the Word document Microsoft Office Word 2010 - Illustrated Complete

18. Inserting a Word File and Hyperlinks Share information between Word documentsShare information between Word documents When you need the contents of an entire Word document, you can insert the entire Word file into your current documentWhen you need the contents of an entire Word document, you can insert the entire Word file into your current document Use the Text from File Insert commandUse the Text from File Insert command The formatting of the current document is applied to the text in the inserted fileThe formatting of the current document is applied to the text in the inserted file Microsoft Office Word 2010 - Illustrated Complete

19. Inserting a Word File and Hyperlinks (continued) Help readers navigate the document by creating hyperlinks from text in one part of the document to text in another partHelp readers navigate the document by creating hyperlinks from text in one part of the document to text in another part Click the Hyperlink button on the Insert tab to open the Insert Hyperlink dialog boxClick the Hyperlink button on the Insert tab to open the Insert Hyperlink dialog box Create hyperlinks to headings, subheadings, and bookmarksCreate hyperlinks to headings, subheadings, and bookmarks Microsoft Office Word 2010 - Illustrated Complete

20. Inserting a Word File and Hyperlinks (continued) Microsoft Office Word 2010 - Illustrated Complete Link to a Place in This Document List of places in document you can create a hyperlink to

21. Importing a Table from Access The most common way to share information between Access and Word is to export an Access table or report to a Rich Text Format (.rtf) fileThe most common way to share information between Access and Word is to export an Access table or report to a Rich Text Format (.rtf) file Select the table in AccessSelect the table in Access Click the More button on the External Data tab then click Word to open the Export – RTF File dialog boxClick the More button on the External Data tab then click Word to open the Export – RTF File dialog box The table is copied into Word as a regular Word tableThe table is copied into Word as a regular Word table Microsoft Office Word 2010 - Illustrated Complete

22. Importing a Table from Access (continued) Microsoft Office Word 2010 - Illustrated Complete Imported Access table

23. Managing Document Links A document that contains linked objects must always include all source files when the document is copied or movedA document that contains linked objects must always include all source files when the document is copied or moved If you do not want to include all source files, then you need to break the linksIf you do not want to include all source files, then you need to break the links When the link is broken, you can no longer modify the content of the objectWhen the link is broken, you can no longer modify the content of the object Use the Links dialog box to update, manage, and break linksUse the Links dialog box to update, manage, and break links Microsoft Office Word 2010 - Illustrated Complete

24. Managing Document Links (continued) Microsoft Office Word 2010 - Illustrated Complete Excel file selected Source information for the selected link; the path on your computer will differ Break Link

25. Merging with an Access Data Source Merge information in an Access database with a letter, a sheet of labels, or any merge documentMerge information in an Access database with a letter, a sheet of labels, or any merge document The data you merge with the destination file is the data sourceThe data you merge with the destination file is the data source Use the commands on the Mailings tabUse the commands on the Mailings tab Microsoft Office Word 2010 - Illustrated Complete

26. Merging with an Access Data Source (continued) Inserting an address block in a merge letterInserting an address block in a merge letter Microsoft Office Word 2010 - Illustrated Complete Format used to display recipient’s name Preview

27. Summary Explore integration methodsExplore integration methods Integrate other Office programs into WordIntegrate other Office programs into Word Copy and pasteCopy and paste Insert a Word fileInsert a Word file Object linking and embedding (OLE)Object linking and embedding (OLE) Export tables or reports from AccessExport tables or reports from Access Microsoft Office Word 2010 - Illustrated Complete

28. Summary (continued) Embed or link a PowerPoint slide or an Excel object, such as a chartEmbed or link a PowerPoint slide or an Excel object, such as a chart Insert a Word file and hyperlinksInsert a Word file and hyperlinks Share information between Word documentsShare information between Word documents Import a table from AccessImport a table from Access Use the Export commandUse the Export command Microsoft Office Word 2010 - Illustrated Complete

29. Summary (continued) Manage document linksManage document links A document that contains linked objects must always include all source files when the document is copied or movedA document that contains linked objects must always include all source files when the document is copied or moved Break the links if you do not want to include all source filesBreak the links if you do not want to include all source files Merge with an Access data sourceMerge with an Access data source Use data in an Access table as the data source for merged letters in WordUse data in an Access table as the data source for merged letters in Word Microsoft Office Word 2010 - Illustrated Complete