1. ATUL PATANKAR [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2000 LINDA WILSON [ ASUG INSTALLATION MEMBER MEMBER SINCE: 1999 JUERGEN LINDNER [ SAP POINT OF CONTACT MEMBER SINCE: 1998 [ ] How to create and support a stable CE Environment [ April 7, 2011 Lester Burch

2. [ Real Experience. Real Advantage. Introduction  Lester Burch  Business Systems Support Manager HR/Payroll  6 years SAP experience  2 years at Purdue 2

3. [ Real Experience. Real Advantage. Learning Points  Learn about how Concurrent Employment or “CE” functionality interacts with the HCM module  Understand the importance of timely and correct master data in a CE environment  See how the business processes affect system stability and maintainability 3

4. [ Real Experience. Real Advantage. About Purdue  39,600 students  15,500 Faculty and Staff  34,500 W-2’s created for 2010  3 payroll areas  One paycheck per employee 4

5. [ Real Experience. Real Advantage. What is CE?  Concurrent Employment  Multiple jobs with differing pay rates with one paycheck  Our students are the largest user of this functionality  It is not simple 5

6. [ Real Experience. Real Advantage. SAP at Purdue  Implemented 2007  HR/FI/SC/SRM/BW/Portal  Currently ECC 6.04  Self supporting / No consultants on site  2 nd largest Non Resident Aliens (NRA) population in US 6

7. [ Real Experience. Real Advantage. Details on CE usage  There are currently 16,146 active BW PERNR’s  This represents 14,157 different individuals  Of these individuals, 1,610 have concurrent employment 7

8. [ Real Experience. Real Advantage. Position Information  6 people have 6 active positions  10 people have 5 active positions  46 people have 4 active positions  235 people have 3 active positions  1313 people have 2 active positions 8

9. [ Real Experience. Real Advantage. PERNR  Main assignments  Additional assignments  Actions that support adding and removing assignments 9

10. [ Real Experience. Real Advantage. Infotype 0712 10

11. [ Real Experience. Real Advantage. CE Example 11

12. [ Real Experience. Real Advantage. Activating CE  CE Impacts  Benefits  Payroll  Org Management  PA  Actions  Add additional  End additional 12

13. [ Real Experience. Real Advantage. Transfers  If you transfer between payroll areas  Timing is critical  Can affect the actual pay frequency  Is more difficult if have assignments in different pay areas  Data must be entered correctly the first time 13

14. [ Real Experience. Real Advantage. Payroll Challenges  Modifies the payroll process  Splitting of jobs to speed up the process  Errors are more complicated  Retroactivity 14

15. [ Real Experience. Real Advantage. Cost Distribution 15

16. [ Real Experience. Real Advantage. Business Process  Must be fully understood  Flexible to match the CE process  Limit CE options if possible 16

17. [ Real Experience. Real Advantage. Master Data  Entered  Timely  Correctly  Using the standard process  Errors  Handle with caution  Can create huge issues 17

18. [ Real Experience. Real Advantage. Testing  Must be complete  Must always include CE scenarios  If you allow retroactivity test with CE  We use a parallel test environment 18

19. [ Real Experience. Real Advantage. Communication  Process Reviews  System  Business  Issue resolution  Future requests 19

20. [ Real Experience. Real Advantage. Reporting  Many SAP reports are CE Enabled  Many are not  You must verify every report  W2 reporting is more complicated to validate 20

21. [ Real Experience. Real Advantage. Stabilization Ideas  Identify areas of responsibility  Give them the time and resources to get everything working as designed  Use SAP OSS process  Use SAP Practice Managers 21

22. [ Real Experience. Real Advantage. Key items to Remember  The support team is critical  CE is complicated and integrated throughout HCM  Your business partners must be on board and hopefully flexible  Do not take this decision lightly 22

23. [ Real Experience. Real Advantage. 23 En te rp ris e Ap pli ca tio ns

24. [ Real Experience. Real Advantage. Best Practices  Use Standard SAP processes whenever possible  Limit CE appointments to within a single pay area 24

25. [ Real Experience. Real Advantage. Key Learning's  Understanding of what CE represents  How business process affects system setups  Leverage the OSS process when system issues are identified  The importance of master data 25

26. [ Real Experience. Real Advantage.  Questions? 26

27. [ Real Experience. Real Advantage.  Thank you. 27 ] Thank You!