1. TDWG Business Meeting 1 October 2015

2. Agenda 1.Membership & Executive 2.Election status 3.Actions on Standards 4.Actions on Interest Groups/Task Groups 5.Other past year activities 6.Treasurer’s report 7.Future plans 8.Calls for interest 9.Discussion 10.Conveners reports

3. This meeting 137 attendees 13 countries of Africa

4. Membership composition 231 members from 41 countries

5. 2014 Executive Committee Co-Opt Eamonn O Tuama Asia Nozomi (James) Ytow Li-Qiang Ji Europe Peter Desmet Heimo Rainer Latin America Antonio Mauro Saraiva North America Bryan Heidorn James Macklin Oceania Paul Flemons Aaron Wilson Africa Alex Assase Charles Kahindo Chair Cyndy Parr Treasurer William Ulate Secretary Patricia Mergen

6. Election status 19 nominations for fifteen individuals Need at least one more nomination each for North America and Asia, two more for Oceania. Nominations close 5 October Voting commences

7. Actions regarding standards Ratified the Darwin Core RDF guide http://rs.tdwg.org/dwc/terms/guides/rdf/index.htm Paid travel funds for migration of DarwinCore to GitHub Moved remaining Standards to GitHub

8. Interest/Task Group actions Approved charter for Vocabulary Maintenance Specification task group under the Process Interest Group Approved charter for Biodiversity Services and Clients Interest Group (BSCI)

9. Other past year activities Migrated website, shut down old servers by end of year Moved most Executive & website communication & tracking to GitHub Hired a coordinator Prepared a comprehensive budget, provisionally approved Reports from 4 regions note usage of TDWG standards in their regions and liaison activity with a number of scientific associations include a major effort at Research Data Alliance Some good ideas for improving our outreach work Preparing formal proposal on Executive governance for constitutional approval

10. -Increase the effectiveness of the XC -Improve the engagement of the membership in the XC -Improve continuity within (benefit from experience of members) The XC proposal out for open consultation in the first quarter of 2016 Pending approval by the membership changes will be effective from 2016 TDWG elections Early feedback and proposals should be directed to James Macklin and Dimitris Koureas Task: Propose changes in Role, Structure and Responsibilities of the TDWG Executive Committee (XC) Justification -Formation of Standing (functional) committees with clear responsibilities to serve key strategic priorities -Definition of clear roles of the XC members to improve -Revision of the terms in office for XC members Key characteristics

11. TDWG Treasurer’s 2015 – 2016 Budget Report Nairobi, Kenya Sept. 30 th, 2015

12. TDWG Budget Expenses EXPENSES Executive Staff Coordinator Infrastructure Exec travel costs Legal and financial fees Subscriptions

13. TDWG Budget Expenses EXPENSES Annual Meeting Fixed – Conference Halls – Posters – Services – Equipment – Minimum lodging (hotel) Gifts and tokens Variable – Catering – Banquet – Receptions – Transportation – Others

14. TDWG Budget Expenses Program IG/TG Travel fund Reserve Others

15. TDWG Budget Income INCOME Memberships – Institutional – Individual Conference Registration Sponsorship and grants

16. TDWG 2015 Budget Expenses EXPENSES Executive Staff Coordinator$10,000 Infrastructure$26,844 Exec travel costs$10,000 Legal and financial fees$450 Subscriptions$440

17. TDWG 2015 Budget Expenses EXPENSES Annual Meeting Fixed – Conference Halls $25.100 – Posters $ 3.600 – Services $ 4.040 – Equipment $ 2.580 – Min. lodging (hotel) $ 0 Gifts and tokens $ 200 Variable – Catering – Banquet $4.860 – Receptions $3.000 – Transportation – Others$4.200

18. TDWG 2015 Budget Expenses Program IG/TG Travel fund$1.663 Reserve$ 0 Others$5.000

19. TDWG 2015 Budget Income INCOME Memberships$15,000 [$7,348.88] – Institutional$6,000 [$3377.10] – Individual$9,000 [$3971.78] Conference Registration$35,000 [$33,311.95] Sponsorship and grants$ 0

20. TDWG 2015 Budget Totals TOTAL EXPENSES$108,931.88 [$70,195.90] TOTAL INCOME$ 50,000.00 [$40,660.83] =========== BOTTOM LINE$ -54,800.00 [$29.535.07]

21. TDWG 2015 Accounts Totals StartingCurrent Bank of America$248,930.00$161,783.46 PayPal$ 53,220.00$ 43,215.36 ===================== TOTAL$ 302,150.00$204,998.82

22. TDWG 2016 Budget Projection TOTAL EXPENSES$143,446.25 TOTAL INCOME$146,000.00 =========== BOTTOM LINE$ 453.75

23. Call for interest Time and Place committee Program committee Communication and Outreach committee Infrastructure Committee Technical Advisory Group Strategic Partnerships and Funding Expressions of interest for hosting 2018 and onward

24. Future plans Revise charter for the Technical Architecture Group to become a Technical Advisory Group and task with review of selected standards Better manage TDWG budget & non-profit status Seek funding: Cost Actions, etc especially to support strategic planning Support emerging conveners for TDWG Geospatial Regions and Natural Collections Descriptions (at least) Ramp up outreach & reporting effectiveness

25. Your turn Questions? Comments?

26. Conveners Reports Annotations Biodiversity Services Data Quality GBWG Species Information Vocab Maintenance

27. Annual closing balance YearBalance ($) City NET 2006 47,913St Louis 2007 75,802Bratislava 27,889 2008 81,075Fremantle 5,273 2009 119,600Montpellier 38,525 2010 177,234Woods Hole 57,634 2011 209,102New Orleans 31,868 2012 123,345Beijing (85,757) 2013 151,769Florence 28,424 2014TBAJonkoping TBA