1. Department of Public Works Facility Manager’s Program May 12, 2010 THE AGENCY ADMINISTERED PROJECT MANUAL

2. Department of Public Works Facility Manager’s Program May 12, 2010  Overview  Understanding the Statute (4b.52)  Supplement to OPM B-100  Design Procedures  Bidding Procedures  Minority & Small Business Set Aside  Standard Bid Documents  Prevailing Wage Rates  CHRO  Certificate of Insurance / Bonds

3. Agency Administered Program Options Matrix $0 – 10,000$10,001-50,000$50,001-99,999$100,000 + B-100S * NoPreferredYes Bidding Agency Proc. Rules 2 Written Bids Minimum 3 Written Bids Minimum Prevailing Wage Rates No Yes CHRONo Yes DAS ContractsYes Use list but must use Prev. wage rates Contingency Allowed Agency Proc. Rules 10% must be included 10% must be included 10% must be included * This must include all costs that are associated with the project including Asbestos Abatement, Hazmat, Etc. Agency must plan on funding Asbestos Remediation, etc. DPW can no longer guarantee any funding for Hazmat/Asbestos portion of a project.

4. Department of Public Works Facility Manager’s Program May 12, 2010  Construction Procedures  Approvals / Certificates  Invoices  Change Orders  Project Completion  Emergency Projects  Transfer of Funds  Reports (P.A. 01-7)  Quarterly  Annual  Annual over $500K

5. Department of Public Works Facility Manager’s Program May 12, 2010  Completion  Defined as Cert. of Occ. Or final Payment to contractor  Requires a ‘Certificate of Compliance’ DAS “on – call” Trade Contractor Services  < $ 95,000 2 quotes  Multiple contracts can not exceed $ 95K

6. Department of Public Works Facility Manager’s Program May 12, 2010 Task Letters Task Letters This Process is as frustrating to us as it is to you. AAP Unit Helping a Client